{"id":13,"date":"2010-09-27T20:11:30","date_gmt":"2010-09-27T20:11:30","guid":{"rendered":"http:\/\/hub-dev.bates.edu\/library\/forms\/"},"modified":"2026-02-10T16:08:12","modified_gmt":"2026-02-10T21:08:12","slug":"forms","status":"publish","type":"page","link":"https:\/\/www.bates.edu\/hr\/forms\/","title":{"rendered":"Forms"},"content":{"rendered":"\n<div data-placeholder=\"Select a tab to display...\" class=\"wp-block-bates-shortcodes-tabs\"><nav class=\"bates-tab-group2\"><\/nav>\n<div class=\"wp-block-bates-shortcodes-tab bates-tab-area2\" data-uid=\"tab-748\" id=\"tab-748\"><a class=\"bates-tab2\" href=\"#\" data-tab=\"tab-748\" role=\"button\" aria-pressed=\"false\" aria-expanded=\"false\" aria-controls=\"tab-748\">Benefits<\/a>\n<h6 class=\"wp-block-heading\" id=\"benefit_forms\">Insurance and Claim Forms:<\/h6>\n\n\n\n<p><a rel=\"noreferrer noopener\" href=\"https:\/\/www.bates.edu\/PreBuilt\/hr\/hr-aetna-domestic-partner-agreement.pdf\" target=\"_blank\">Affidavits for Domestic Partners<\/a><\/p>\n\n\n\n<p><a href=\"https:\/\/batescollege.na2.documents.adobe.com\/public\/esignWidget?wid=CBFCIBAA3AAABLblqZhCOkc GpqEZ3SISwbnYszhrikEI0lizDSXMpXZFXzIkf2uZ91JJg9Wyjni0uDhJ4RKU*\" target=\"_blank\" rel=\"noreferrer noopener\">Health Savings Account (HSA) Payroll Deduction Form<\/a><\/p>\n\n\n\n<p><a href=\"https:\/\/batescollege.na2.documents.adobe.com\/public\/esignWidget?wid=CBFCIBAA3AAABLblqZhBxLeW81dAWeeNAsE5ZFG8FMTFvMtZFyuyFJUF7mk3WtgRBoS_LwEoITLFXynGO8N4*\" target=\"_blank\" rel=\"noreferrer noopener\">First Report of Injury<\/a><\/p>\n\n\n\n<p><a href=\"https:\/\/www.bates.edu\/hr\/files\/2021\/06\/hr-life-insurance-beneficiary-designation-form.pdf\" target=\"_blank\" rel=\"noreferrer noopener\">Life Insurance Beneficiary Designation Form<\/a><\/p>\n\n\n\n<p><a href=\"https:\/\/www.bates.edu\/hr\/files\/2025\/09\/FSA-Claim-Form.pdf\" data-type=\"link\" data-id=\"https:\/\/www.bates.edu\/hr\/files\/2025\/09\/FSA-Claim-Form.pdf\" target=\"_blank\" rel=\"noreferrer noopener\">Health Care Flexible Spending Account Claim Form<\/a><\/p>\n\n\n\n<p><a href=\"https:\/\/www.bates.edu\/hr\/files\/2025\/09\/FSA-Claim-Form.pdf\" data-type=\"link\" data-id=\"https:\/\/www.bates.edu\/hr\/files\/2025\/09\/FSA-Claim-Form.pdf\" target=\"_blank\" rel=\"noreferrer noopener\">Dependent Care Flexible Spending Account Claim Form<\/a><\/p>\n\n\n\n<h6 class=\"wp-block-heading\">Non-Insurance Related Benefits:<\/h6>\n\n\n\n<p><a rel=\"noreferrer noopener\" href=\"https:\/\/www.bates.edu\/hr\/files\/2017\/10\/Computer-Purchase-Agreement.pdf\" target=\"_blank\">Computer Purchase Agreement<\/a><\/p>\n\n\n\n<p><a href=\"https:\/\/www.bates.edu\/hr\/files\/2023\/10\/Educational-Assistance-Form-rev10.4.23.pdf\" target=\"_blank\" rel=\"noreferrer noopener\">Education Assistance<\/a><\/p>\n\n\n\n<p><a href=\"https:\/\/batescollege.na2.documents.adobe.com\/public\/esignWidget?wid=CBFCIBAA3AAABLblqZhDGEaTMo0n50Fv2ytVw20KRO0c8N-WklOZHuZZ4HHSxNRwgGScKUBlFm7YFax_Axig*\">Leave of Absence Request<\/a><\/p>\n\n\n\n<h6 class=\"wp-block-heading\">Privacy of Medical Information:<\/h6>\n\n\n\n<p><a rel=\"noreferrer noopener\" href=\"https:\/\/www.bates.edu\/hr\/files\/2013\/09\/hr-hipaa-privacy-notice-update.pdf\" target=\"_blank\">HIPAA Privacy Notice<\/a><\/p>\n\n\n\n<h6 class=\"wp-block-heading\">Additional Forms:<\/h6>\n\n\n\n<p><a href=\"https:\/\/www.bates.edu\/hr\/annual-benefits-enrollment-information\/2022-annual-enrollment-forms\/\">Enrollment Change &amp; Flexible Spending Account Forms<\/a><\/p>\n<\/div>\n\n\n\n<div class=\"wp-block-bates-shortcodes-tab bates-tab-area2\" data-uid=\"tab-61546\" id=\"tab-61546\"><a class=\"bates-tab2 js-initially-open\" href=\"#\" data-tab=\"tab-61546\" role=\"button\" aria-pressed=\"true\" aria-expanded=\"true\" aria-controls=\"tab-61546\">Employment<\/a>\n<h6 class=\"wp-block-heading\">Recruitment:<\/h6>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/docs.google.com\/forms\/d\/e\/1FAIpQLSfB9IKdAWknBimKUuF-kYC9jcQFlGNry3PxaCjLS3McDjSC9A\/viewform?usp=sf_link\" target=\"_blank\" rel=\"noreferrer noopener\"><strong>Request to Fill a Position<\/strong><\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/apps.pageuppeople.com\/forms\/position-descriptions\/?authorityDomain=bates.login.pageuppeople.com\" data-type=\"URL\" data-id=\"https:\/\/apps.pageuppeople.com\/forms\/position-descriptions\/?authorityDomain=bates.login.pageuppeople.com\" target=\"_blank\" rel=\"noreferrer noopener\"><strong>Position Description<\/strong><\/a><em><strong> <\/strong><\/em>&#8211; Create or edit a position description in the PageUp library<\/li>\n<\/ul>\n\n\n\n<h6 class=\"wp-block-heading\">Hiring:<\/h6>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/batescollege.na2.documents.adobe.com\/public\/esignWidget?wid=CBFCIBAA3AAABLblqZhCoHaEsdAwlUTAdNnmgRDELLojx15UbIWCwDcCeiR4JJVmgVGKFvWSOPkiIRK2m2LE*\" target=\"_blank\" rel=\"noreferrer noopener\"><strong>Staff Hiring Form<\/strong><\/a> &#8211; used to communicate the need to onboard a staff member &#8211; this means anyone that is not <em>currently <\/em>on the staff payroll<\/li>\n\n\n\n<li><a href=\"https:\/\/www.bates.edu\/hr\/files\/2025\/11\/Staff-Hiring-Form-User-Guide.pdf\" target=\"_blank\" rel=\"noreferrer noopener\">Staff Hiring Form User Guide<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/www.bates.edu\/hr\/files\/2025\/11\/2026-Personnel-Action-Due-Date-Calendar.pdf\">Personnel Action Due Date Calendar 2026<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/www.bates.edu\/hr\/files\/2025\/04\/New-Employee-Onboarding-Guide-2025.pdf\" target=\"_blank\" rel=\"noreferrer noopener\">Employee Onboarding Guide<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/batescollege.na2.documents.adobe.com\/public\/esignWidget?wid=CBFCIBAA3AAABLblqZhD5E15T4N-krRq91vTR3ICF6_tjNNPlcqecTZlm4bMJ8iCrBy46Sq50wpgLo1UHnaQ*\">Staff Hiring Form &#8211; Correction<\/a> &#8211; used at the direction of HR to correct a piece of information on a previously submitted Staff Hiring Form<\/li>\n<\/ul>\n\n\n\n<h6 class=\"wp-block-heading\">Changes to Current Staff:<\/h6>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/batescollege.na2.documents.adobe.com\/public\/esignWidget?wid=CBFCIBAA3AAABLblqZhDHxWLXlHX53_vNP_rj0RlDq8yAEozvGa4U83j__kkqq5tqt3JoTdGDbkuA26g8Ea8*\" target=\"_blank\" rel=\"noreferrer noopener\"><strong>Current Staff Action Form<\/strong><\/a> &#8211; used to communicate updates to currently employed individuals<\/li>\n\n\n\n<li><a href=\"https:\/\/www.bates.edu\/hr\/files\/2025\/11\/Current-Staff-Action-Form-User-Guide.pdf\" target=\"_blank\" rel=\"noreferrer noopener\">Current Staff Action Form User Guide<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/www.bates.edu\/hr\/files\/2025\/11\/2026-Personnel-Action-Due-Date-Calendar.pdf\">Personnel Action Due Date Calendar 2026<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/www.bates.edu\/hr\/files\/2022\/04\/Labor-Orgs-4.6.2022.pdf\">List of Labor Orgs (by department)<\/a><\/li>\n<\/ul>\n\n\n\n<h6 class=\"wp-block-heading\">Ending Employment:<\/h6>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong><a href=\"https:\/\/batescollege.na2.documents.adobe.com\/public\/esignWidget?wid=CBFCIBAA3AAABLblqZhCcxUS7o-nIwG3OS9kmCgCbA0VGwBs9CcPQoYs1L3oTrbN6Nszr1Jn1u_dxnlM0vS8*\" data-type=\"URL\" target=\"_blank\" rel=\"noreferrer noopener\">End of Employment Notification<\/a> <\/strong>&#8211; used to communicate when an individual will no longer be employed by Bates <\/li>\n\n\n\n<li><a href=\"https:\/\/www.bates.edu\/hr\/files\/2023\/09\/EoE-Notification-User-Guide-9.1.23.pdf\" target=\"_blank\" rel=\"noreferrer noopener\">End of Employment Notification User Guide<\/a><\/li>\n<\/ul>\n\n\n\n<h6 class=\"wp-block-heading\">For Employees:<\/h6>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/batescollege.na2.documents.adobe.com\/public\/esignWidget?wid=CBFCIBAA3AAABLblqZhBr60gc0FHgQ47GcJKQy7UWZMzkowQjjZouv4yePVXKYL--1zdnQVxV4heQe56H5OQ*\" target=\"_blank\" rel=\"noreferrer noopener\"><strong>Employee Name and Campus Address Change Form<\/strong><\/a> &#8211;  Employees only &#8211; students contact records@bates.edu for changes<\/li>\n\n\n\n<li><a href=\"https:\/\/batescollege.na2.documents.adobe.com\/public\/esignWidget?wid=CBFCIBAA3AAABLblqZhARi5jkEFNoINHqBrEn2yrbFhmuFTnr7SBvaXVIp-441sE9STHSmo4mMv17QeH1NEs*\" target=\"_blank\" rel=\"noreferrer noopener\"><strong>Remote Work Agreement<\/strong><\/a> (Updated July 2022)<\/li>\n<\/ul>\n<\/div>\n\n\n\n<div class=\"wp-block-bates-shortcodes-tab bates-tab-area2\" data-uid=\"tab-75001\" id=\"tab-75001\"><a class=\"bates-tab2\" href=\"#\" data-tab=\"tab-75001\" role=\"button\" aria-pressed=\"false\" aria-expanded=\"false\" aria-controls=\"tab-75001\">Payroll<\/a>\n<p id=\"payroll_forms\"><a href=\"https:\/\/batescollege.na2.documents.adobe.com\/public\/esignWidget?wid=CBFCIBAA3AAABLblqZhCVrklcs0XyE4FgAptbX-q_D5mega4C3L9n44DpfwWQys11B2INcHQsZTBGUcgEctg\" target=\"_blank\" rel=\"noreferrer noopener\"><br>Biweekly &#8211; <strong>Staff <\/strong>Time Sheet<\/a><\/p>\n\n\n\n<p id=\"block-37109b1f-2f9f-4e95-88fc-740eddcde820\"><a href=\"https:\/\/batescollege.na2.documents.adobe.com\/public\/esignWidget?wid=CBFCIBAA3AAABLblqZhC2B9fgUFJGQkARqEu5Bgn5a7GRcEUBbGDQrgeKJjQqcPiSp3VVfCcvvs62-_8yprw*\" target=\"_blank\" rel=\"noreferrer noopener\">Biweekly &#8211; <strong>Student <\/strong>Time Sheet<\/a> <\/p>\n\n\n\n<p><a href=\"https:\/\/batescollege.na2.documents.adobe.com\/public\/esignWidget?wid=CBFCIBAA3AAABLblqZhAqe8q9UR97ax8KQDQ6EbPvcZkAXz_z-3RGOjvMT4ow9o0V-HfHEC4SpXu6RlRMvrE*\" target=\"_blank\" rel=\"noreferrer noopener\">Monthly &#8211; <strong>Staff <\/strong>Time Sheet<\/a><\/p>\n\n\n\n<p id=\"block-d9cee60d-779f-41ab-879d-324d4e6b02ad\"><a href=\"https:\/\/www.bates.edu\/payroll\/direct-deposit\/\">Direct Deposit Information<\/a><\/p>\n\n\n\n<p id=\"block-8225fc95-1534-47b6-896e-3af631cec8eb\"><a href=\"https:\/\/batescollege.na2.documents.adobe.com\/public\/esignWidget?wid=CBFCIBAA3AAABLblqZhC4Tp2WjpWBCdmqZK4-t963QQPnswu-S14MsOG2tbPCRoyxYSDlIWfP6MSLCb5RvWA*\" target=\"_blank\" rel=\"noreferrer noopener\">W-4 Form &#8211; Federal Income Tax Withholding<\/a><\/p>\n\n\n\n<p id=\"block-442271c8-6c0c-4d76-9581-a107a243892f\"><a href=\"https:\/\/batescollege.na2.documents.adobe.com\/public\/esignWidget?wid=CBFCIBAA3AAABLblqZhD0gpyr4Itr3aleGRZoXZVnx3SRrHa4eVjEvtqwmpPZHisnVA1HcxWuHFQf_3_xYmE*\" target=\"_blank\" rel=\"noreferrer noopener\">W-4 Form &#8211; State of Maine Income Tax Withholding<\/a><\/p>\n<\/div>\n<\/div>\n","protected":false},"excerpt":{"rendered":"","protected":false},"author":5,"featured_media":0,"parent":0,"menu_order":12,"comment_status":"closed","ping_status":"open","template":"","meta":{"_hide_ai_chatbot":false,"_ai_chatbot_style":"","associated_faculty":[],"_Page_Specific_Css":"","_bates_restrict_mod":false,"_table_of_contents_display":false,"_table_of_contents_location":"","_table_of_contents_disableSticky":false,"_is_featured":false,"footnotes":"","_bates_seo_meta_description":"","_bates_seo_block_robots":false,"_bates_seo_sharing_image_id":0,"_bates_seo_sharing_image_twitter_id":0,"_bates_seo_share_title":"","_bates_seo_canonical_overwrite":"","_bates_seo_twitter_template":""},"class_list":["post-13","page","type-page","status-publish","hentry","with-sidebar"],"_links":{"self":[{"href":"https:\/\/www.bates.edu\/hr\/wp-json\/wp\/v2\/pages\/13","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.bates.edu\/hr\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.bates.edu\/hr\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.bates.edu\/hr\/wp-json\/wp\/v2\/users\/5"}],"replies":[{"embeddable":true,"href":"https:\/\/www.bates.edu\/hr\/wp-json\/wp\/v2\/comments?post=13"}],"version-history":[{"count":179,"href":"https:\/\/www.bates.edu\/hr\/wp-json\/wp\/v2\/pages\/13\/revisions"}],"predecessor-version":[{"id":12666,"href":"https:\/\/www.bates.edu\/hr\/wp-json\/wp\/v2\/pages\/13\/revisions\/12666"}],"wp:attachment":[{"href":"https:\/\/www.bates.edu\/hr\/wp-json\/wp\/v2\/media?parent=13"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}