Powerpoint: Web Image Capturing and Basic Slideshow

Powerpoint can be used to create digital slideshows to enhance your talk… not as a substitute for a good presentation! Powerpoint is automatically installed as part of the Microsoft Office Suite.

Creating a basic Powerpoint slideshow is fairly simple. Organize your information, and collect your images first. When using the web to gather information and images for academic endeavors, always consider copyright issues, and whenever you use an image, you must cite your source.
Also be sure to consult our web page on presentation tips.

For both Mac and Windows platforms the application does much of the work for you. The tab look for PowerPoint 2007 for Windows is different than the more traditional menu approach of Macintosh PowerPoint 2008.

A. Windows:

  1. Design tab: sets the layout and background colors/patterns (if any), and influences the layout in terms of choosing portrait or landscape orientation. Be consistent with the design elements, better not to mix and match
  2. Home tab:allows you to choose the layout for a presentation with both text (and images)
    • A bulleted list often fits more in a phrase to match the presentation than complete sentences
    • Choose insert new slide, decide if a text slide or mixture with images
    • When a url is typed into the slide it becomes a hyperlink
  3. Insert tab: inserting picture(s) from file > navigate to local drive, i.e. desktop, or from one of the network storage drives. Follow these directions for accessing images or files from network drives
  4. Photo album [under Insert tab]:

    Creates the whole presentation including a title page called Photo Album including the name of author
    • Select images from the web or file storage location (see above).
    • Click open, move images up and down with the arrows in presentation order
    • Select picture layout (fit to slide, 2,3,or 4 pictures per slide), if more than one image,  you can choose captions below the slide and whether all pictures should be in black and white
  5. Insert is a powerful tab that includes adding video, audio, headers, footers, pagination, and symbols
  6. Animations tab refers to the slideshow presentation itself, whether there is a mouse click involved, timed automatically, fade in, etc.  Practice will tell if the first choice is the correct one.
  7. View tab: presentation view selections are most important for how to display the show on screen and handouts/notes.

B. Macintosh PowerPoint 2008 has more of a menu look and feel with the Formatting Pallette containing most of the layout and background choices. To see this pallette, click under view, then click Formatting Pallette.

  1. Insert menu has options for adding a new slide, picture, textbox, audio, video, and hyperlinks. Many of these are also available by clicking buttons on the row above the slides.
  2. Slide Show gives animation, timing settings, and slide transitions. Practice your show to see if a mouse click is what is desired to advance slides or specific time setting.
  3. File Save as gives the opportunity to save as a picture, movie, or web page. Print would allow the presentation to be turned into a pdf, too.
  4. Photo Album  for the mac is coordinated with the iPhoto Library by default but can be set to a different folder. Turn on the Toolbox (button on the Standard Toolbar) then click its Object Palette button or go to View> Toolbox> Object Palette.

    On the Object Palette click the Photos button (looks like a camera ). Choose Photos from the dropdown if necessary & drag the image to the slide. It will be sized automatically but there is an AutoFit Options button that appears at the lower right corner of the image.
    Tip: Click the bent arrow icon in the upper right corner of the Object Palette to adjust settings for default photo insertion size.

Please Consult Web Image Capture Copyright and Citation Considerations

Web Tutorials and Resources:

PowerPoint 2007: Training Videos
Help for PowerPoint 2007
PowerPoint Tips from Createthefuture.com

Contact Help Desk Services for Microsoft E-learning (MeLL) PowerPoint online resources.