The Bates Financial Aid Process for Study Abroad

1. How are my costs determined?  The Off-Campus Study Office calculates your “Cost of Attendance” for your program or foreign university. This Sample Budget Worksheet illustrates what is included. Airfare from your home is included for U.S. citizens and permanent residents based on costs provided by STA Travel. For International Students, the cost of round trip travel from Boston to the program/university is provided, unless lower cost alternatives are more appropriate. More detailed information on the policies regarding financial aid for off-campus study is available at Bates Financial Aid Policies.

2. How much aid will I receive?  Your family pays the same “Expected Family Contribution” as if you were attending Bates. Students receive aid from Bates if the “Cost of Attendance” for their program or university exceeds the “Expected Family Contribution.”  The aid provided by Bates can be as large as you would receive if on campus, but it cannot exceed that amount. If your aid application is complete, you will be informed of your fall semester aid award in July and your winter semester award in December.

3. How does my Bates aid get to my program?  You have three choices. 1. Your Bates aid can be sent to your bill payer who then pays your program/university and other expenses. 2. Your aid can be deposited into your TD Bank account, if you have one, and you pay your bills from there. 3. The aid can be sent directly to the program or university if it has a United States postal address. Ms. Heidi Gagnon, the Accounts Specialist in Student Financial Services, will disburse your aid and other money in your Bates account, based upon your instructions.

4. How do I inform Ms. Gagnon of my choice?  Student Financial Services has a form that you complete and send to Ms. Gagnon.   Ms. Gagnon’s contact information is: Email: hgagnon@bates.edu; Fax 207-786-8350; Mail: Student Financial Services, 44 Mountain Avenue, Lewiston, ME 04240. You may call her if needed at 207-786-6060.

5. When is my aid money distributed?  Aid is generally distributed in September for the fall semester and early January for the winter semester.

6. What if I have to pay bills before I get my aid?  Have your family pay if possible. If not possible, tell the program or university they need to wait. (They are used to this and may ask you to have Ms. Gagnon provide an estimate of the aid you will receive.) To purchase a plane ticket, use the STA Travel “Book now, pay later” program. For this and other planning information consult Pre-Departure Planning.

7. Should I apply for a grant from my study abroad program?  Absolutely! Large program providers – Arcadia, CET, CIEE, DIS, IES, IFSA, and SIT – award many small grants. These grants do not affect your Bates aid unless they are very large. Information is on the programs’ websites. It is pretty easy to get some extra aid to offset expenses not included in your Bates aid award such as extra travel or incidental expenses.

8. What if I do not understand this?  First, look at the Sample Budget Worksheet and then re-read this page. If still confused, please see Mr. Das, Dean Mangieri, or Ms. Gagnon.