FAQs for New Students
Click the questions to be brought to its answer
Please note, given the current situation and the unknowns for Fall 2020, registration dates and details noted below are subject to change. We will be in touch as soon as possible with an update.
- What should I do to prepare for registration opening on July 13th?
- Where do I find the Catalog and Schedule of Courses?
- How do I log into the Garnet Gateway?
- I’m in the Garnet Gateway. Where is registration?
- How do I register?
- Do I need to choose a First-Year Seminar?
- When do I register?
- How do I know if I gained entry into a limited course?
- In the Schedule of Courses, when does a “TR” course meet?
- How do I know if my course requires a laboratory or discussion section?
- What is a standard course load?
- What if I cannot access the Garnet Gateway and get an error message on my computer?
- What should I do if I try to register for a course and receive an error?
- How do I drop courses?
- How do I know if there is space available in a course during the add period?
- I would really like to take a particular course but there is no longer any room left. What can I do?
- What if I receive a prerequisite error but I believe I may have the required background to enter the course?
- One of the courses that interests me states that “instructor permission” is required to gain entry. How can I get permission?
- How do I know what is required to graduate?
- I have taken Advanced Placement courses (AP). How will they affect my registration?
- What if I have International Baccalaureate or A-Level credit or took a college course at another institution?
- What happens if I miss the period to add and drop courses?
- What if I continue to have questions about registration?
1) What should I do to prepare for registration opening on July 13th?
It is a good idea to start by going to the Office of the Registrar and Academic Systems web page at www.bates.edu/registrar and reviewing the “Registration Overview.” It will be helpful to familiarize yourself with this information before beginning registration and you should continue to reference it while a student at Bates. You should then use the online Bates Catalog and Schedule of Courses to plan your schedule before registration opens. We have a registration worksheet available on our web site, that may prove useful if you prefer to plan your courses on paper before entering them on the web (found under the Forms tab).
2) Where do I find the Catalog and Schedule of Courses?
Course descriptions may be found in the online Catalog by going to www.bates.edu/catalog. To view the courses being offered this fall (not all of the courses are offered each semester) and the time and place they will be offered, log into the Garnet Gateway and click on the “Search Schedule of Courses” link found on the Courses Menu.
3) How do I log into the Garnet Gateway?
To register for courses you’ll need to log into the Garnet Gateway. The Garnet Gateway is the Bates secure online records service. It is here that you are able to view personal information on academics and finances and make changes to your record. No one else may gain access to this information without your ID and PIN. Log into the Garnet Gateway by entering your Bates ID number and PIN, initially assigned to you by Admissions.
4) I’m in the Garnet Gateway. Where is registration?
In the teal box, on the home page, click on “Entering Students Registration.” This is where you will register for courses and make course adjustments. To search the course offerings you can click on the menu item “Search Schedule of Courses.” This will allow you to search the schedule by department/program, instructor, time of offering, or keyword.
5) How do I register?
How do I register?
7) When do I register?
Registration is a two-step process. Registration first opens on July 13th. Students may indicate their first four course choices as well as four alternates anytime until July 17th at 4:00 pm. Registration will then close and we will run a procedure to randomly assign students into oversubscribed, limited courses up to the limit of the course. Students will be able to view their schedule beginning August 15th and there will be time to meet with an academic advisor and make changes to your schedule during orientation.
8) How do I know if I gained entry into a limited course and what my fall schedule is?
On August 15 log into the Garnet Gateway and on the “Registration: View Schedule” page check your course status. If it is “RE” or “RW” then you are registered for the course. You may also view your final schedule on the “Detailed Schedule” page.
10) How do I know if my course requires a laboratory or discussion section? Laboratories sections are designated with an “L” (i.e. L1, L2) and discussion sections are designated with a “D” (i.e. D1, D2). If a course you are registering for has a lecture section (section labels A, B, C, etc.) and also has L or D sections you must choose one laboratory or discussion section when you register for the lecture. You’ll see a “BOTH LECT & LAB/DISC REQ” error if you don’t choose a laboratory or discussion section for courses that require a laboratory or discussion. Please note, not all courses with separate laboratory sections fulfill the “Laboratory Experience” general education requirement Laboratory Experience courses are designated [L] in the catalog description..
Once add/drop opens in September students may add a fifth course if they desire. The faculty legislated deadline dates for adding and dropping are listed in the Catalog and on the Registrar’s office web site.
12) What if I cannot access the Garnet Gateway and get an error message on my computer?
Please contact us at (207) 755-5949 or email@example.com. We will send you materials that you can return to us via US mail or fax and we will register you for courses.
13) What should I do if I try to register for a course and receive an error?
Course link errors are described in the following chart.
14) How do I drop courses?
On the “Entering Student Registration” page, select “web drop” from the pull down menu next to the course, then select “Submit Changes” and wait for a confirmation from the system that the drop was completed. You may drop courses until the faculty legislated date listed in the Catalog (7 weeks into the semester) but must stay enrolled in at least three credits.
15) How do I know if there is space available in a course during the add period?
Select the “Search Schedule of Courses.” Courses with space available may be selected by placing a check in the box to the left of the course and submitting the course registration. Courses that are full have a “C” instead of a checkbox, meaning that the course is closed. Keep checking the schedule periodically to see if room has opened in a course in which you desire entry since there is a lot of course dropping and adding activity during the first several days of a semester.
16) I would really like to take a particular course but there is no longer any room left. What can I do?
There are a many registration adjustments made, especially during the first few days of the semester, so if you do not immediately get into a course that you desire, keep checking the Garnet Gateway to see whether space has become available. Also, you may want to go to the first meeting of the class to see whether the instructor may be willing to go over the stated enrollment limit and grant you an enrollment override. If you do not gain entry in your first semester, you will have priority during optimization the next semester you register for that course.
17) What if I receive a prerequisite error but I believe I may have the required background to enter the course?
If you do not have the stated prerequisite or believe you should be taking a course at a higher level, wait until you arrive on campus and speak with the instructor of the course. The instructor may then decide to grant you permission to gain entry, and place a “prerequisite” override on your record that will then allow you to register for the course. Please note: instructors may not register you for courses and may only grant permission for you to enter a course by placing the appropriate override on your record. Students are responsible for registering for all courses.
18) One of the courses that interests me states that “instructor permission” is required to gain entry. How can I get permission?
You will need to speak with the instructor of the course.The instructor may decide to grant you permission to gain entry, and place an “instructor permission” override on your record that will then allow you to register for the course. You can try emailing the instructor. Please note: instructors may not register you for courses and may only grant permission for you to enter a course by placing the appropriate override on your record. Students are responsible for registering for all courses.
19) How do I know what is required to graduate? 32 course credits, 2 of which must be Short Term credits, and 68 quality points are required in addition to General Education and Major requirements. Please see the “Academic Program” section of the catalog for additional information.
20) I have taken Advanced Placement courses (AP). How will they affect my registration?
If you have been awarded Advanced Placement credit by Bates it will show on your transcript once the credit has been evaluated and posted. You may have up to 4.0 non-Bates credits posted and these credits count toward the 32.0 credits necessary for graduation. Some AP credits have a specific course equivalency while others are granted as “unspecified” departmental credit. If course equivalency credit is granted you may not then also register for the course. If you decide, however, that you would prefer to take the course at Bates and not receive the AP credit, please email firstname.lastname@example.org and we will remove it from your record. Otherwise you will receive a registration error when you try to register for the equivalent course. If there is AP credit that you believe you should have been awarded, and it does not show up on your transcript, it may be because you did not score high enough. It may also be that we did not receive the scores from the College Board and you need to make arrangements to have them sent to us. We have an equivalency chart for your reference that also includes the address of the College Board if you need to arrange for scores to be sent. More information is available on our web site under the “Academic Records” and then “Non-Bates credit” links.
21) What if I have International Baccalaureate or A-Level credit or took a college course at another institution?
Please see the section “Non-Bates credit” under “Academic Records” on our web site to review our policies.
22) What happens if I miss the faculty legislated registration adjustment (add/drop) dates?
Please see the Academic Standing Committee policy regarding late registration adjustments. We strongly emphasize that students are responsible for their class schedule, making sure it is accurate and that all adjustments are made within the legislated dates. Faculty are not responsible, nor are they able, to register students for courses. Late fees are assessed if late adjustments are granted according to the late registration policy.
23) What if I continue to have questions about registration?
The best way to contact us if you are away from campus is through email: email@example.com. If you are on campus please come to Libbey Forum during our open hours, M-F, 9-4. We have trained staff available to assist you and a public computer which you can use to access the Garnet Gateway with staff available to answer questions.
We hope you enjoy the Bates curriculum and find the Garnet Gateway an easy method for registration.