Missed COVID-19 Tests and Excusals 

Missed COVID-19 Tests and Excusals 

Students who miss scheduled testing will be referred to the Office of Community Standards for progressive discipline. The following is what you can expect if you miss your testing appointment:

  • First Missed Test: Warning email from the COVID-19 Testing Center
  • Second Missed Test: Referral to the Office of Community Standards and a formal warning.
  • Third Missed Test: Referral to the Office of Community Standards and a meeting with a college judicial officer where the likely outcome is probation.
  • Fourth Missed Test: Referral to the Office of Community Standards and the Student Conduct Committee where a minimum one-semester suspension will be the likely outcome. Such students may also be placed on interim suspension in order to protect the wellbeing of our community. Please note that a suspended student may not be enrolled in any courses for the duration of the suspension.

Given the importance of full participation in our COVID-19 testing program, and the potential consequences for not participating, all communications about missing scheduled COVID-19 testing appointments will include copies to your parents or guardians on record.

Students who miss testing appointments must reach out to testingcenter@bates.edu to reschedule their test.

We understand that occasionally students may need to have a test excused. The following information outlines the acceptable and unacceptable reasons to excuse a student from testing. 

Acceptable reasons to excuse tests include but are not limited to:

  • Leaving campus (with 48 hours notice to the Testing Center)
  • Experiencing symptoms (cough, sore throat, fever, etc.) and confirmation of a visit from BHS
  • Off-campus medical appointments during Testing Center hours
  • Emergency situations

**Notification is required by emailing testingcenter@bates.edu in advance of your test.**

Tests will typically not be excused for following reasons: 

  • Meeting with a faculty/staff member
  • Meeting with a club/organization
  • Bates sponsored program/event
  • Athletic contest/practice
  • Other on-campus meetings/appointments
  • Student mismanagement of schedule
  • Student confusion about the testing policies and procedures

Appeals

If a student wishes to appeal a warning, a written letter of appeal should be addressed to Assistant Dean of Students Blake Reilly and submitted in Lane Hall 103 within two class days of receipt of a warning letter. A student may appeal a decision on the following grounds: (1) violation of the fair application of the procedures of the disciplinary process as outlined in the Code and such violation may have had a prejudicial effect upon the decision; (2) new evidence was discovered after this decision and could not readily have been discovered beforehand, and such evidence might have had an effect upon the outcome of the hearing; or (3) the penalty imposed is grossly inappropriate. Dean Reilly may affirm, reverse or otherwise modify this decision.

If a student wishes to appeal a probation or suspension outcome, a written letter of appeal should be addressed to Student Conduct Committee Co-chairs and submitted in Lane Hall 103 within two class days of receipt of this letter. You may appeal this decision on the following grounds: (1) violation of the fair application of the procedures of the disciplinary process as outlined in the Code and such violation may have had a prejudicial effect upon the decision; (2) new evidence was discovered after this decision and could not readily have been discovered beforehand, and such evidence might have had an effect upon the outcome of the hearing; or (3) the penalty imposed is grossly inappropriate. The Student Conduct Committee Co-chairs may affirm, reverse or otherwise modify this decision.