Overnight Travel

  • Listed below are the two forms required to be completed:
    1. Pre-approval Form for Overnight travel (Completed by the Trip Planner)
    2. Assumption of Risk (Completed by All Students Traveling)
  • Decide which option you prefer to use to fill out your forms:

    Electronic Version (Preferred Method)
    Paper Version
    When completing the online electronic version you have the ability to “Finish Later” which allows you to return at a later time to continue editing your form.

    Print, Sign and Dropoff, Mail, Fax or Email to Campus Life.
    Office of Campus Life
    Chase Hall
    207-786-6305
    campuslife@bates.edu

    Campus Life Travel Forms – Electronic Versions


    Required Form Completed by Trip Planner
    Instructions
    Support Materials / Examples
    Pre-approval Overnight Travel Form

    1. Only The Trip Planner will Complete the Pre-approval Overnight Travel Form
    2. The form can be digitally signed and completed online.
    3. Once Submitted, the form will be electronically routed to Campus Life for approval
    4. The Trip Planner must contact Campus Life to setup an appointment to review the form and trip plan.
    5. Trips will not be approved until trip planner directly connects with Campus Life.
    6. You can print the completed document after you have digitally signed it.
    7. Any changes to the list of students traveling must be reflected in the travel plan.

    Required Form by All Students Traveling
    Instructions
    Support Materials / Examples
    Authorization of Consent Form

    1. All Students Traveling must have a signed Authorization of Consent Form completed.
    2. The Trip Planner will send an email to remind those students included in the plan.
    3. The form can be digitally signed and completed online.
    4. This form only needs to be filled out once per Academic Year
    5. Once Submitted, the form will be electronically routed to Campus Life for approval
    6. You can print the completed document after you have digitally signed it.


    Campus Life Travel Forms – Printable Versions


    Required Form
    Instructions
    Support Materials / Examples
    Pre-approval Overnight Travel Form
    		 Complete and Sign – This form is only to be filled out by the Trip Planner.

    Assumption of Risk Form
    		 Complete and Sign – This form is only needs to be filled out and signed once per Academic Year.

    Need Additional Help?

    If you have any comments, questions or concerns, please contact the Office of Campus Life at 207-786-6305 or via email, campuslife@bates.edu.