{"id":54806,"date":"2025-08-29T09:47:58","date_gmt":"2025-08-29T13:47:58","guid":{"rendered":"https:\/\/www.bates.edu\/student-conduct-community-standards\/?page_id=54806"},"modified":"2026-03-23T10:43:44","modified_gmt":"2026-03-23T14:43:44","slug":"policy-on-student-conduct-checks","status":"publish","type":"page","link":"https:\/\/www.bates.edu\/student-conduct-community-standards\/student-conduct\/policy-on-student-conduct-checks\/","title":{"rendered":"Policy on Student Conduct Checks for Employment, Leadership, and Honors"},"content":{"rendered":"

Many student leadership positions at Bates require alignment between the values of the position, the office or area in which it operates, and the people working in that position. When making hiring decisions for some of these student employment or leadership positions, hiring managers or selection panels may request a conduct check of the applicants. The goal of this process is to ensure that student applicants\u2019 behavior is consistent with the primary values of the group or position to which they have applied. The Office of Community Standards responds to requests for conduct checks using the procedure outlined below.\u00a0<\/span><\/p>\n\n\n

Student Notification and Consent<\/h4>\n\n\n\n

The Office of Community Standards requires that student applicants are notified of and consent to a conduct check, prior to the hiring manager or selection panel making a request. The application should include notice that a conduct check may be undertaken, and an option for the student to either provide consent or to withhold consent. Sample language is provided below; hiring managers are asked to use the sample language exactly as listed below in their applications and\/or position descriptions.<\/p>\n\n\n\n

Notification and Consent Language:<\/em><\/p>\n\n\n\n

\u201cMany student leadership positions at Bates require alignment between the values of the position, the office or area in which it operates, and the people working in that position. For this reason, any offer extended to a student in connection with their application for this position will be contingent upon the results of a student conduct check. Although the presence of a misconduct case will not automatically disqualify a student, documented incidents of misconduct that raise questions about a student\u2019s fitness or suitability for the role they are seeking may result in withdrawal of the offer and the student being considered ineligible for the position. Please indicate below that you have reviewed this notification, and indicate whether you consent to the Office of Community Standards providing the hiring manager with information about documented incidents of misconduct. <\/em><\/p>\n\n\n\n

[ ] I read this notification and I give my consent for the Office of Community Standards to provide the hiring manager with information about documented incidents of misconduct.<\/em><\/p>\n\n\n\n

[ ] I read this notification and I do <\/em>not <\/em><\/strong>give my consent for the Office of Community Standards to release information about documented incidents of misconduct.  I understand this may impact my application.  <\/em><\/p>\n\n\n\n

Please note: The Office of Community Standards will not provide any information about a student\u2019s record to the hiring manager without documentation of applicants\u2019 consent.<\/p>\n\n\n\n

Requests for Conduct Checks<\/h4>\n\n\n\n

Conduct checks will be run the entire applicant pool, once they have been identified. The request should answer the following key questions: <\/p>\n\n\n\n