Frequently Asked Questions

For general information about Student Employment and its website, please refer to the Q & A below.

For Students:

How does work study help me get a job?

For the first three weeks of the academic year, supervisors are told to give priority to qualified work study applicants over non-work study applicants for on-campus positions.

Can I apply for more than one job? What if I am offered multiple jobs? Can I only accept one?

You are encouraged to apply for many jobs and are allowed to accept more than one job if you feel you can commit to all of them. Remember, you are only allowed to work a total of 20 hours. If you ARE offered more than one job and only want to accept one, politely decline the employer’s offer.

Why can’t I see my “Employee Menu” on Garnet Gateway?

The reason why you may be unable to see your Employee tab on Garnet Gateway may be for one of two reasons: 1) Your supervisor may not have submitted a hiring form to the payroll office. Before contacting the Student Employment Office, ask your supervisor if they have submitted a hiring form for you. 2) Due to large volume of hiring forms received (especially during the beginning of the academic year), the payroll office may not have processed yours yet. Within 2-3 days of filling out your tax forms and being hired you should be able to see the Employee tab.

I forgot to submit my timesheet.  What do I do?

Students must submit a paper timesheet for the pay period they missed. If students forget to submit their electronic timesheet three times, their position is subject to termination.  More details on timesheets.

Will I be mailed my W2s?

Students can view and print their W2s on Garnet Gateway in the Employee tab under Taxes.

For Supervisors:

How do I post an available position?

You will need to submit a Post an Existing Position form found under “Employer Forms” on the main menu bar or in the “Quick Links for Employers” side bar found on any page.

I need to hire a student.  What form do I need to submit?  Where do I find it?

You will need to submit a Hiring Form found under “Employer Forms” on the main menu bar or in the “Quick Links for Employers” side bar found on any page.  Once you have hired a student, it is your responsibility to monitor the number of hours a student has worked.

Why do hiring forms need to be resubmitted every year?

All positions require supervisors to put an end date on the hiring from (the last day of the pay period during the academic school year) because:

  • Summer rates change. There are new hiring forms submitted for students who work during the summer.
  • Work study status changes from year to year.
  • If supervisors never put an end date on the hiring form, jobs would still be active. Students would have a list of all the jobs that they have once worked, even if they are not in the job anymore.

Still Have Questions? Contact:

Dot Letourneau

Senior Payroll Specialist
(207) 786-6173

Student Employment Coordinator
(207) 786-6303