ADM: Admission Operations Assistant (S99948)

Summary, Scope, and Responsibilities

Admission Operations Assistants are responsible for supporting the Office of Admission staff with their goal of recruiting the most talented and diverse class possible. The Admission Operations Assistant will specifically work on the Alumni in Admission program and a variety of other operational projects including, but not limited to:

– Preparing materials for on and off-campus recruitment events
– Fulfilling alumni donation requests
– Performing data entry tasks
– Answering the phone
– Greeting and directing visitors to admission programming and resources
– Other tasks as assigned

The Basics

Department: Admission
Supervisor: Margaret Galligan-Schmoll
Office Location: Lindholm House G6
Pay Grade:
Hours: 5
Workers: 2

Qualifications, Requirements, and Responsibilities


The student must have an interest in supporting the mission of the institution and the work that Admission does on behalf of it. The student must be comfortable interacting with a diverse range of individuals interested in Bates. Along these lines, solid communication skills, a friendly demeanor, a sense of humor, and organizational skills are valued. The student must be able to work independently with minimal supervision, as well as in a team. Comfort with the Google suite and data entry is required.


Students will report to Margaret Galligan-Schmoll. Students will also regularly work with other Admission staff members.


The student will work in an office environment and will use the telephone and email often; the student will also be connecting with visiting prospective students and families. The student may be asked to lift materials up to twenty pounds.