Students may work a maximum of 20 hours per week, cumulative across all jobs, and 40 hours per week during breaks of one week or longer.<\/p>\n\n\n\n
Garnet Gateway Timesheets<\/h3><\/div><\/div>\nIn order to get paid, student workers must record the hours they work on an electronic timesheet located in\u00a0Garnet Gateway<\/a>.\u00a0 Please review the\u00a0How to Login in to Garnet Gateway and Access your Timesheet<\/a>\u00a0guide for instructions or the Entering Hours on Garnet Gateway<\/a> guide shown during your SEO appointment.<\/p>\n\n\n\nStudents must submit their timesheet by 2:59PM on Sunday, the day after the pay period end date. If a student forgets to submit their timesheet for a particular pay period, it will automatically <\/strong>be submitted for approval to their supervisor after the submission deadline has passed. If you miss a timesheet deadline, or forget to enter hours, please refer to the information listed below under “Forgot to Enter Hours? Late Adobe Sign Timesheets<\/strong>.”<\/p>\n\n\n\nGarnet Gateway Timesheet Directions:<\/strong><\/h6>\n\n\n\n1. LOG IN TO GARNET GATEWAY. <\/strong><\/p>\n\n\n\n2. Go to “Employees”. <\/strong> <\/p>\n\n\n\n3. Select “Timesheet”<\/strong><\/p>\n\n\n\n3. SELECT THE POSITION<\/strong> you would like to enter hours for.<\/p>\n\n\n\n4. SELECT THE APPROPRIATE PAY PERIOD<\/strong> You will now see your electronic timesheet on the screen. Please Note:<\/strong> The timesheet will open to the current week and current day. You can navigate through the pay period using the arrow buttons on the side. Days in the current pay period will have a purple underline.<\/p>\n\n\n\n5. ENTER HOURS FOR EACH DAY WORKED<\/strong> Click on the day you are entering hours for and select Regular Hours from the drop down list below. Enter the hours in the Hours box. Click the Save button in the bottom right corner of the screen. If you did not work on a given day, leave the day blank (you do not have to type in a zero).<\/p>\n\n\n\n![\"\"](\"https:\/\/www.bates.edu\/student-employment\/files\/2024\/01\/image-900x298.webp\")
<\/a><\/figure>\n\n\n\n6. REVIEW YOUR HOURS.<\/strong> Click on the Preview button in the bottom right corner. This will open the Preview page and you will see all the hours you entered for the pay period.<\/p>\n\n\n\n7. SUBMIT YOUR TIMESHEET<\/strong> Checking the timesheet acknowledgment check box will enable the Submit button. Click Submit. Please Note:<\/strong> Do not submit your timesheet until you have finished working throughout the two-week pay period. Once submitted, you cannot access\/edit your timesheet.<\/p>\n\n\n\n8. GET PAID.<\/strong> If you have recorded the correct amount of hours for the work period, your supervisor\/approver will approve your timesheet and submit it to the Payroll Office for you to be paid. Your pay will be directly deposited into your bank account. Visit the Direct Deposit<\/strong> section of the Student Employment Handbook<\/a> for more information.<\/p>\n\n\n\nThe student payroll is on a bi-weekly schedule. Visit the Biweekly Staff\/Student Payroll Calenda<\/a>r to view this year\u2019s pay periods.<\/p>\n<\/div><\/div>\n\n\n\nForgot to Enter Hours? Late Adobe Sign Timesheets<\/h3><\/div><\/div>\nIf a student or staff member has not opened their timesheet during a pay period, it will be automatically submitted for approval to their supervisor after the submission deadline has passed. Students should speak with their supervisor before<\/em> completing an Adobe Sign Student Timesheet<\/a>. If they did not submit or need to correct their timesheet, the supervisor has the ability to edit the Garnet Gateway timesheet.<\/strong> Supervisors, see “Supervising Student Timesheets” below.<\/p>\n\n\n\nIf the supervisor cannot edit the Garnet Gateway timesheet, the student must submit an Adobe Sign Student Timesheet<\/a>, then they must provide the following information:<\/p>\n\n\n\n\n- First and Last Name<\/li>\n\n\n\n
- Bates ID #<\/li>\n\n\n\n
- Position #<\/li>\n\n\n\n
- Position Title<\/li>\n\n\n\n
- Pay Period End Date<\/a><\/li>\n\n\n\n
- Hours You Worked<\/li>\n\n\n\n
- Reason for the Adobe Sign timesheet:\n
\n- Forgot to fill out timesheet, don\u2019t have a timesheet on Garnet Gateway, etc.<\/li>\n<\/ul>\n<\/li>\n\n\n\n
- Participant 2 \u2013 Supervisor\u2019s name and email\n
\n- Ensure your supervisor signs off on the timesheet before submitting it<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n\n\n\n
Once the student or staff member has completed and signed the timesheet, they will need to provide their supervisor\u2019s first name, last name, and Bates email. They will receive a confirmation email where they must verify their email address. Once their email address has been confirmed, the timesheet will then be sent to the supervisor for their approval and signature. Once the timesheet is approved, the student will receive a final email from Adobe Sign with the approved timesheet attached to the email. The Payroll Office will also receive the completed Adobe Sign timesheet.<\/p>\n\n\n\n
Please review the Steps for Adobe Sign Timesheet<\/a> process document if you have questions regarding how to complete an Adobe Sign Student Timesheet. <\/p>\n\n\n\nIf you need to know your position number or title, you can find the information on Garnet Gateway<\/a>. In the example below, the student\u2019s position title is underlined in red, and their position number is circled in blue. Also, the pay period dates can be found on the Biweekly Staff\/Student Payroll Calendar<\/a>.<\/p>\n\n\n\n![\"\"](\"https:\/\/www.bates.edu\/student-employment\/files\/2024\/06\/Screenshot-2024-06-12-154404-edited.webp\")
<\/figure>\n\n\n\nNote: If you forget to submit your electronic timesheet three times, you can be subject to termination of employment<\/strong><\/p>\n<\/div><\/div>\n\n\n\nCalculating Hours<\/h3><\/div><\/div>\nYou should enter your time by \u201cquarter rounding<\/strong>\u201d or \u201cquarter hours<\/strong>\u201d<\/p>\n\n\n\n Quarter Hour Rounding<\/td><\/tr> Punch Time:<\/td> Time Recorded:<\/td><\/tr> :01 to :07 minutes<\/td> .00<\/td><\/tr> :08 to :22 minutes<\/td> .25<\/td><\/tr> :23 to :37 minutes<\/td> .50<\/td><\/tr> :38 to :52 minutes<\/td> .75<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\nEXAMPLE: If you work for 4 hours and 23 minutes, you log 4.50 hours into your timesheet<\/p>\n<\/div><\/div>\n\n\n\n
When Are Student Timesheets Due?<\/h3><\/div><\/div>\nTimesheets are due every other Sunday <\/strong>by 2:59pm. This ensures you are paid for your work accurately and prevents you from submitting a late Adobe Sign Timesheet, which can lead to termination.<\/p>\n\n\n\nEvery year SEO creates a Payroll Calendar. If you do not know when to submit your regular Timesheet, check out the calendar. If you are submitting a late Adobe Sign Timesheet and need to know the pay period end date, view the orange column on the calendar. If this date is incorrect, you will need to submit another Adobe Sign Timesheet.<\/p>\n\n\n\n
You can find the Bi-Weekly Staff\/Student Payroll Calendar on the Payroll website<\/a>.<\/p>\n<\/div><\/div>\n\n\n\n
In order to get paid, student workers must record the hours they work on an electronic timesheet located in\u00a0Garnet Gateway<\/a>.\u00a0 Please review the\u00a0How to Login in to Garnet Gateway and Access your Timesheet<\/a>\u00a0guide for instructions or the Entering Hours on Garnet Gateway<\/a> guide shown during your SEO appointment.<\/p>\n\n\n\n Students must submit their timesheet by 2:59PM on Sunday, the day after the pay period end date. If a student forgets to submit their timesheet for a particular pay period, it will automatically <\/strong>be submitted for approval to their supervisor after the submission deadline has passed. If you miss a timesheet deadline, or forget to enter hours, please refer to the information listed below under “Forgot to Enter Hours? Late Adobe Sign Timesheets<\/strong>.”<\/p>\n\n\n\n 1. LOG IN TO GARNET GATEWAY. <\/strong><\/p>\n\n\n\n 2. Go to “Employees”. <\/strong> <\/p>\n\n\n\n 3. Select “Timesheet”<\/strong><\/p>\n\n\n\n 3. SELECT THE POSITION<\/strong> you would like to enter hours for.<\/p>\n\n\n\n 4. SELECT THE APPROPRIATE PAY PERIOD<\/strong> You will now see your electronic timesheet on the screen. Please Note:<\/strong> The timesheet will open to the current week and current day. You can navigate through the pay period using the arrow buttons on the side. Days in the current pay period will have a purple underline.<\/p>\n\n\n\n 5. ENTER HOURS FOR EACH DAY WORKED<\/strong> Click on the day you are entering hours for and select Regular Hours from the drop down list below. Enter the hours in the Hours box. Click the Save button in the bottom right corner of the screen. If you did not work on a given day, leave the day blank (you do not have to type in a zero).<\/p>\n\n\n\n 6. REVIEW YOUR HOURS.<\/strong> Click on the Preview button in the bottom right corner. This will open the Preview page and you will see all the hours you entered for the pay period.<\/p>\n\n\n\n 7. SUBMIT YOUR TIMESHEET<\/strong> Checking the timesheet acknowledgment check box will enable the Submit button. Click Submit. Please Note:<\/strong> Do not submit your timesheet until you have finished working throughout the two-week pay period. Once submitted, you cannot access\/edit your timesheet.<\/p>\n\n\n\n 8. GET PAID.<\/strong> If you have recorded the correct amount of hours for the work period, your supervisor\/approver will approve your timesheet and submit it to the Payroll Office for you to be paid. Your pay will be directly deposited into your bank account. Visit the Direct Deposit<\/strong> section of the Student Employment Handbook<\/a> for more information.<\/p>\n\n\n\n The student payroll is on a bi-weekly schedule. Visit the Biweekly Staff\/Student Payroll Calenda<\/a>r to view this year\u2019s pay periods.<\/p>\n<\/div><\/div>\n\n\n\n If a student or staff member has not opened their timesheet during a pay period, it will be automatically submitted for approval to their supervisor after the submission deadline has passed. Students should speak with their supervisor before<\/em> completing an Adobe Sign Student Timesheet<\/a>. If they did not submit or need to correct their timesheet, the supervisor has the ability to edit the Garnet Gateway timesheet.<\/strong> Supervisors, see “Supervising Student Timesheets” below.<\/p>\n\n\n\n If the supervisor cannot edit the Garnet Gateway timesheet, the student must submit an Adobe Sign Student Timesheet<\/a>, then they must provide the following information:<\/p>\n\n\n\n Once the student or staff member has completed and signed the timesheet, they will need to provide their supervisor\u2019s first name, last name, and Bates email. They will receive a confirmation email where they must verify their email address. Once their email address has been confirmed, the timesheet will then be sent to the supervisor for their approval and signature. Once the timesheet is approved, the student will receive a final email from Adobe Sign with the approved timesheet attached to the email. The Payroll Office will also receive the completed Adobe Sign timesheet.<\/p>\n\n\n\n Please review the Steps for Adobe Sign Timesheet<\/a> process document if you have questions regarding how to complete an Adobe Sign Student Timesheet. <\/p>\n\n\n\n If you need to know your position number or title, you can find the information on Garnet Gateway<\/a>. In the example below, the student\u2019s position title is underlined in red, and their position number is circled in blue. Also, the pay period dates can be found on the Biweekly Staff\/Student Payroll Calendar<\/a>.<\/p>\n\n\n\n Note: If you forget to submit your electronic timesheet three times, you can be subject to termination of employment<\/strong><\/p>\n<\/div><\/div>\n\n\n\n You should enter your time by \u201cquarter rounding<\/strong>\u201d or \u201cquarter hours<\/strong>\u201d<\/p>\n\n\n\n EXAMPLE: If you work for 4 hours and 23 minutes, you log 4.50 hours into your timesheet<\/p>\n<\/div><\/div>\n\n\n\n Timesheets are due every other Sunday <\/strong>by 2:59pm. This ensures you are paid for your work accurately and prevents you from submitting a late Adobe Sign Timesheet, which can lead to termination.<\/p>\n\n\n\n Every year SEO creates a Payroll Calendar. If you do not know when to submit your regular Timesheet, check out the calendar. If you are submitting a late Adobe Sign Timesheet and need to know the pay period end date, view the orange column on the calendar. If this date is incorrect, you will need to submit another Adobe Sign Timesheet.<\/p>\n\n\n\n You can find the Bi-Weekly Staff\/Student Payroll Calendar on the Payroll website<\/a>.<\/p>\n<\/div><\/div>\n\n\n\nGarnet Gateway Timesheet Directions:<\/strong><\/h6>\n\n\n\n
<\/a><\/figure>\n\n\n\nForgot to Enter Hours? Late Adobe Sign Timesheets<\/h3>
\n
\n
\n
<\/figure>\n\n\n\nCalculating Hours<\/h3>
Quarter Hour Rounding<\/td><\/tr> Punch Time:<\/td> Time Recorded:<\/td><\/tr> :01 to :07 minutes<\/td> .00<\/td><\/tr> :08 to :22 minutes<\/td> .25<\/td><\/tr> :23 to :37 minutes<\/td> .50<\/td><\/tr> :38 to :52 minutes<\/td> .75<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n When Are Student Timesheets Due?<\/h3>