{"id":3236,"date":"2011-06-23T17:30:00","date_gmt":"2011-06-23T17:30:00","guid":{"rendered":"https:\/\/www.bates.edu\/student-employment\/?page_id=3236"},"modified":"2025-10-17T13:49:42","modified_gmt":"2025-10-17T17:49:42","slug":"documentation-for-working","status":"publish","type":"page","link":"https:\/\/www.bates.edu\/student-employment\/documentation-for-working\/","title":{"rendered":"Bates Work Authorization"},"content":{"rendered":"\n<p><span data-preserver-spaces=\"true\">To begin working your student job you must go through Bates Work Authorization (BWA), the employee onboarding process. Your work authorization is valid until your graduation, so you only do it once. <\/span><strong><span data-preserver-spaces=\"true\">You may not start working, begin training or attend meetings until you are work authorized.<\/span><\/strong><\/p>\n\n\n\n<p>You can <a href=\"https:\/\/www.bates.edu\/student-employment\/setting-up-your-work-authorization\/\">send verification of your BWA<\/a> to your supervisor through <a href=\"https:\/\/www.bates.edu\/garnet-gateway\/\">Garnet Gateway<\/a>. The hiring form submitted by your supervisor will ask whether or not you are work authorized. If you are work authorized, send <a data-wplink-edit=\"true\" href=\"https:\/\/www.bates.edu\/student-employment\/setting-up-your-work-authorization\/\">this notification<\/a> to your supervisor as soon as you are offered the position.\u00a0 If you are not work authorized, your supervisor will note that on the hiring form and SEO will contact you to begin the BWA process.<\/p>\n\n\n\n<p>The BWA process consists of three steps:<\/p>\n\n\n\n<p>1. Completing the Adobe Sign forms (Federal Form W-4, Form W-4ME (Maine W-4) and the Federal Form I-9) that SEO will send to your Bates email.<\/p>\n\n\n\n<p>2. Setting up your <a href=\"https:\/\/www.bates.edu\/payroll\/direct-deposit\/\">Direct Deposit<\/a> on <a href=\"https:\/\/www.bates.edu\/garnet-gateway\/\">Garnet Gateway<\/a>. Direct Deposit is a condition of employment at Bates College. You will need to know your bank account number (<strong>NOT<\/strong> your debit card number) and bank routing number, as well as if the account is a savings or checking account.<\/p>\n\n\n\n<p>3. <span data-preserver-spaces=\"true\">In-person verification of documents for Federal Form I-9. This is a federally mandated requirement by the Department of Homeland Security. Completion of this form verifies your eligibility to work in the United States. See this&nbsp;<\/span><a class=\"editor-rtfLink\" href=\"https:\/\/www.uscis.gov\/i-9-central\/form-i-9-acceptable-documents\" target=\"_blank\" rel=\"noopener\"><span data-preserver-spaces=\"true\">list of acceptable documents<\/span><\/a><span data-preserver-spaces=\"true\">&nbsp;for Form I-9 verification.&nbsp;<\/span><em><strong>The documents you bring to this appointment must be original; they cannot be photocopies, pictures or scans and cannot be expired.<\/strong><strong>&nbsp;<\/strong><\/em><\/p>\n\n\n\n<p>Please complete the electronic forms and set up your direct deposit immediately upon receiving the email from SEO.<\/p>\n\n\n\n<p><span data-preserver-spaces=\"true\">Once your Adobe Sign documents have been received by SEO, we will contact you with instructions on setting up your in-person document verification.<\/span><\/p>\n\n\n\n<p><span data-preserver-spaces=\"true\">After your in-person appointment, your Work Authorization will be activated on <\/span><a href=\"https:\/\/www.bates.edu\/garnet-gateway\/\" target=\"_blank\" rel=\"noreferrer noopener\"><span data-preserver-spaces=\"true\">Garnet Gateway<\/span><\/a><span data-preserver-spaces=\"true\">, and you can\u00a0<\/span><a class=\"editor-rtfLink\" href=\"https:\/\/www.bates.edu\/student-employment\/setting-up-your-work-authorization\/\" target=\"_blank\" rel=\"noopener\"><span data-preserver-spaces=\"true\">send verification of your BWA<\/span><\/a><span data-preserver-spaces=\"true\">\u00a0to your supervisor. You are all set to begin working!\u00a0<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>To begin working your student job you must go through Bates Work&hellip;<\/p>\n","protected":false},"author":5,"featured_media":0,"parent":0,"menu_order":1,"comment_status":"open","ping_status":"open","template":"","meta":{"_hide_ai_chatbot":false,"_ai_chatbot_style":"","associated_faculty":[],"_Page_Specific_Css":"","_bates_restrict_mod":false,"_batesModPostContentOverride_prepend":false,"_batesModPostContentOverride_append":false,"_batesModPostContentOverride_append_before_footer":false,"_table_of_contents_display":false,"_table_of_contents_location":"","_table_of_contents_disableSticky":false,"_is_featured":false,"footnotes":"","_bates_seo_meta_description":"","_bates_seo_block_robots":false,"_bates_seo_sharing_image_id":0,"_bates_seo_sharing_image_twitter_id":0,"_bates_seo_share_title":"","_bates_seo_canonical_overwrite":"","_bates_seo_twitter_template":""},"class_list":["post-3236","page","type-page","status-publish","hentry","with-sidebar"],"_links":{"self":[{"href":"https:\/\/www.bates.edu\/student-employment\/wp-json\/wp\/v2\/pages\/3236","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.bates.edu\/student-employment\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.bates.edu\/student-employment\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.bates.edu\/student-employment\/wp-json\/wp\/v2\/users\/5"}],"replies":[{"embeddable":true,"href":"https:\/\/www.bates.edu\/student-employment\/wp-json\/wp\/v2\/comments?post=3236"}],"version-history":[{"count":46,"href":"https:\/\/www.bates.edu\/student-employment\/wp-json\/wp\/v2\/pages\/3236\/revisions"}],"predecessor-version":[{"id":14046,"href":"https:\/\/www.bates.edu\/student-employment\/wp-json\/wp\/v2\/pages\/3236\/revisions\/14046"}],"wp:attachment":[{"href":"https:\/\/www.bates.edu\/student-employment\/wp-json\/wp\/v2\/media?parent=3236"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}