{"id":3766,"date":"2025-06-16T10:01:08","date_gmt":"2025-06-16T14:01:08","guid":{"rendered":"https:\/\/www.bates.edu\/wordpress\/?page_id=3766"},"modified":"2025-11-19T14:59:47","modified_gmt":"2025-11-19T19:59:47","slug":"updating-faculty-profiles","status":"publish","type":"page","link":"https:\/\/www.bates.edu\/wordpress\/block-editor\/bates-specific-features\/updating-faculty-profiles\/","title":{"rendered":"Updating Faculty Profiles"},"content":{"rendered":"\n<section class=\"wp-block-bates-shortcodes-highlight highlight-box is-style-blue\">\n<h3 class=\"wp-block-heading\">About the Faculty website and its profiles<\/h3>\n\n\n\n<p>The Faculty website \u2014 <a href=\"https:\/\/www.bates.edu\/faculty\/\">bates.edu\/faculty<\/a>&nbsp;\u2014 features profiles for members of the Bates&nbsp;faculty&nbsp;that are easily searchable by the college\u2019s many audiences, including prospective students, parents and families, journalists, and prospective&nbsp;faculty.<\/p>\n\n\n\n<p>Each faculty profile includes academic titles, department\/program associations, relevant expertise, and contact information. Many faculty members have also chosen to include photos, biographical information, and professional links.<\/p>\n\n\n\n<p>The profile information on this site \u2014 whether drawing from Banner or user-provided information\u2014 will automatically flow into two places: The Faculty website, and all associated departmental\/programatic websites.<\/p>\n<\/section>\n\n\n\n<h6 class=\"wp-block-heading\">Training Guide for Faculty Members and Academic Administrative Assistants (AAAs) to edit Faculty Profiles.<\/h6>\n\n\n\n<figure class=\"wp-block-image size-large is-style-default\"><a href=\"https:\/\/www.bates.edu\/wordpress\/files\/2025\/06\/Screenshot-2025-06-16-at-11.01.59\u202fAM.webp\"><img loading=\"lazy\" decoding=\"async\" width=\"900\" height=\"669\" src=\"https:\/\/www.bates.edu\/wordpress\/files\/2025\/06\/Screenshot-2025-06-16-at-11.01.59\u202fAM-900x669.webp\" alt=\"An example Faculty Profile.\" class=\"wp-image-3773\" srcset=\"https:\/\/www.bates.edu\/wordpress\/files\/2025\/06\/Screenshot-2025-06-16-at-11.01.59\u202fAM-900x669.webp 900w, https:\/\/www.bates.edu\/wordpress\/files\/2025\/06\/Screenshot-2025-06-16-at-11.01.59\u202fAM-400x297.webp 400w, https:\/\/www.bates.edu\/wordpress\/files\/2025\/06\/Screenshot-2025-06-16-at-11.01.59\u202fAM-768x571.webp 768w, https:\/\/www.bates.edu\/wordpress\/files\/2025\/06\/Screenshot-2025-06-16-at-11.01.59\u202fAM-845x628.jpg 845w, https:\/\/www.bates.edu\/wordpress\/files\/2025\/06\/Screenshot-2025-06-16-at-11.01.59\u202fAM-1536x1142.webp 1536w, https:\/\/www.bates.edu\/wordpress\/files\/2025\/06\/Screenshot-2025-06-16-at-11.01.59\u202fAM.webp 1558w\" sizes=\"(max-width: 900px) 100vw, 900px\" \/><\/a><figcaption class=\"wp-element-caption\">An example Faculty Profile.<\/figcaption><\/figure>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h2 class=\"wp-block-heading\">Overview<\/h2>\n\n\n\n<p>Faculty Profiles appear on both the main Faculty site \u2014 <a class=\"\" href=\"https:\/\/www.bates.edu\/faculty\/\">bates.edu\/faculty<\/a> \u2014 and on individual department\/program sites (e.g., <a href=\"https:\/\/www.bates.edu\/hispanic-studies\/\">Hispanic Studies<\/a>). Any edits you make update across both locations automatically. This guide explains how <strong>faculty members<\/strong> and <strong>AAAs<\/strong> can access, edit, and manage Faculty Profiles.<\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h2 class=\"wp-block-heading\">1. Access and Permissions<\/h2>\n\n\n\n<h6 class=\"wp-block-heading\">Faculty Members<\/h6>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Automatically have access to edit their own profiles.<\/li>\n<\/ul>\n\n\n\n<h6 class=\"wp-block-heading\">Academic Administrative Assistants (AAAs)<\/h6>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Have access to edit profiles for faculty members within the departments\/programs they support.<\/li>\n\n\n\n<li>You will only be able to edit profiles associated with your assigned areas.<\/li>\n<\/ul>\n\n\n\n<h6 class=\"wp-block-heading\">If You Do Not Have Access<\/h6>\n\n\n\n<p>Email <a>webteam@bates.edu<\/a> to request or confirm access. The Web Team will verify and assign correct editing permissions.<\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h2 class=\"wp-block-heading\">2. Logging In<\/h2>\n\n\n\n<figure class=\"wp-block-image size-large\"><a href=\"https:\/\/www.bates.edu\/wordpress\/files\/2025\/06\/Screenshot-2025-06-16-at-11.13.13\u202fAM.webp\"><img loading=\"lazy\" decoding=\"async\" width=\"900\" height=\"669\" src=\"https:\/\/www.bates.edu\/wordpress\/files\/2025\/06\/Screenshot-2025-06-16-at-11.13.13\u202fAM-900x669.webp\" alt=\"The WordPress login screen at bates.edu\/w\" class=\"wp-image-3775\" srcset=\"https:\/\/www.bates.edu\/wordpress\/files\/2025\/06\/Screenshot-2025-06-16-at-11.13.13\u202fAM-900x669.webp 900w, https:\/\/www.bates.edu\/wordpress\/files\/2025\/06\/Screenshot-2025-06-16-at-11.13.13\u202fAM-400x297.webp 400w, https:\/\/www.bates.edu\/wordpress\/files\/2025\/06\/Screenshot-2025-06-16-at-11.13.13\u202fAM-768x571.webp 768w, https:\/\/www.bates.edu\/wordpress\/files\/2025\/06\/Screenshot-2025-06-16-at-11.13.13\u202fAM-845x628.jpg 845w, https:\/\/www.bates.edu\/wordpress\/files\/2025\/06\/Screenshot-2025-06-16-at-11.13.13\u202fAM-1536x1142.webp 1536w, https:\/\/www.bates.edu\/wordpress\/files\/2025\/06\/Screenshot-2025-06-16-at-11.13.13\u202fAM.webp 1558w\" sizes=\"(max-width: 900px) 100vw, 900px\" \/><\/a><figcaption class=\"wp-element-caption\">The WordPress login screen at bates.edu\/w<\/figcaption><\/figure>\n\n\n\n<h6 class=\"wp-block-heading\">How to log in:<\/h6>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Visit <a class=\"\" href=\"https:\/\/www.bates.edu\/w\">bates.edu\/w<\/a><br><br>(&#8220;W&#8221; stands for WordPress, Bates&#8217; content management system)<br><br><em>Alternate path:<\/em> Go to <a class=\"\" href=\"https:\/\/www.bates.edu\/quad\">bates.edu\/quad<\/a> and use the <strong>WordPress Login<\/strong> link under the <em>Useful Links<\/em> section.<br><\/li>\n\n\n\n<li>Enter your Bates network credentials (same username\/password as your Bates computer or Google account).<\/li>\n<\/ol>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h2 class=\"wp-block-heading\">3. Navigating to the Profile<\/h2>\n\n\n\n<p>Once logged in, navigate to the public-facing Faculty Profile you wish to edit on <strong>bates.edu\/faculty<\/strong> or your department\/program\u2019s site.<\/p>\n\n\n\n<h6 class=\"wp-block-heading\">Look for the &#8220;Edit this Profile&#8221; link:<\/h6>\n\n\n\n<ul class=\"wp-block-list\">\n<li>On the <strong>main Faculty site<\/strong>, this link appears on the right-hand side, about halfway down the page.<\/li>\n\n\n\n<li>On <strong>department\/program sites<\/strong>, this link appears at the bottom of the profile page.<\/li>\n<\/ul>\n\n\n\n<p>Click &#8220;Edit this Profile&#8221; to enter the editing interface.<\/p>\n\n\n\n<div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-9d6595d7 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<figure class=\"wp-block-image size-large\"><a href=\"https:\/\/www.bates.edu\/wordpress\/files\/2025\/06\/Screenshot-2025-06-16-at-11.20.13\u202fAM.webp\"><img loading=\"lazy\" decoding=\"async\" width=\"900\" height=\"669\" src=\"https:\/\/www.bates.edu\/wordpress\/files\/2025\/06\/Screenshot-2025-06-16-at-11.20.13\u202fAM-900x669.webp\" alt=\"On the main Faculty site, this link appears on the right-hand side, about halfway down the page.\" class=\"wp-image-3776\" srcset=\"https:\/\/www.bates.edu\/wordpress\/files\/2025\/06\/Screenshot-2025-06-16-at-11.20.13\u202fAM-900x669.webp 900w, https:\/\/www.bates.edu\/wordpress\/files\/2025\/06\/Screenshot-2025-06-16-at-11.20.13\u202fAM-400x297.webp 400w, https:\/\/www.bates.edu\/wordpress\/files\/2025\/06\/Screenshot-2025-06-16-at-11.20.13\u202fAM-768x571.webp 768w, https:\/\/www.bates.edu\/wordpress\/files\/2025\/06\/Screenshot-2025-06-16-at-11.20.13\u202fAM-845x628.jpg 845w, https:\/\/www.bates.edu\/wordpress\/files\/2025\/06\/Screenshot-2025-06-16-at-11.20.13\u202fAM-1536x1142.webp 1536w, https:\/\/www.bates.edu\/wordpress\/files\/2025\/06\/Screenshot-2025-06-16-at-11.20.13\u202fAM.webp 1558w\" sizes=\"(max-width: 900px) 100vw, 900px\" \/><\/a><figcaption class=\"wp-element-caption\">The &#8220;Edit this Profile&#8221; link on the main faculty website.<\/figcaption><\/figure>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<figure class=\"wp-block-image size-large\"><a href=\"https:\/\/www.bates.edu\/wordpress\/files\/2025\/06\/Screenshot-2025-06-16-at-11.20.27\u202fAM.webp\"><img loading=\"lazy\" decoding=\"async\" width=\"900\" height=\"669\" src=\"https:\/\/www.bates.edu\/wordpress\/files\/2025\/06\/Screenshot-2025-06-16-at-11.20.27\u202fAM-900x669.webp\" alt=\"On department\/program sites, this link appears at the bottom of the profile page.\" class=\"wp-image-3777\" srcset=\"https:\/\/www.bates.edu\/wordpress\/files\/2025\/06\/Screenshot-2025-06-16-at-11.20.27\u202fAM-900x669.webp 900w, https:\/\/www.bates.edu\/wordpress\/files\/2025\/06\/Screenshot-2025-06-16-at-11.20.27\u202fAM-400x297.webp 400w, https:\/\/www.bates.edu\/wordpress\/files\/2025\/06\/Screenshot-2025-06-16-at-11.20.27\u202fAM-768x571.webp 768w, https:\/\/www.bates.edu\/wordpress\/files\/2025\/06\/Screenshot-2025-06-16-at-11.20.27\u202fAM-845x628.jpg 845w, https:\/\/www.bates.edu\/wordpress\/files\/2025\/06\/Screenshot-2025-06-16-at-11.20.27\u202fAM-1536x1142.webp 1536w, https:\/\/www.bates.edu\/wordpress\/files\/2025\/06\/Screenshot-2025-06-16-at-11.20.27\u202fAM-200x149.webp 200w, https:\/\/www.bates.edu\/wordpress\/files\/2025\/06\/Screenshot-2025-06-16-at-11.20.27\u202fAM.webp 1558w\" sizes=\"(max-width: 900px) 100vw, 900px\" \/><\/a><figcaption class=\"wp-element-caption\">The &#8220;Edit this Profile&#8221; link on department\/program websites.<\/figcaption><\/figure>\n<\/div>\n<\/div>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h2 class=\"wp-block-heading\">4. Editing Faculty Profiles<\/h2>\n\n\n\n<figure class=\"wp-block-image size-large\"><a href=\"https:\/\/www.bates.edu\/wordpress\/files\/2025\/06\/Screenshot-2025-06-16-at-11.25.00\u202fAM.webp\"><img loading=\"lazy\" decoding=\"async\" width=\"900\" height=\"669\" src=\"https:\/\/www.bates.edu\/wordpress\/files\/2025\/06\/Screenshot-2025-06-16-at-11.25.00\u202fAM-900x669.webp\" alt=\"A look at the web editor for Faculty Profiles.\" class=\"wp-image-3778\" srcset=\"https:\/\/www.bates.edu\/wordpress\/files\/2025\/06\/Screenshot-2025-06-16-at-11.25.00\u202fAM-900x669.webp 900w, https:\/\/www.bates.edu\/wordpress\/files\/2025\/06\/Screenshot-2025-06-16-at-11.25.00\u202fAM-400x297.webp 400w, https:\/\/www.bates.edu\/wordpress\/files\/2025\/06\/Screenshot-2025-06-16-at-11.25.00\u202fAM-768x571.webp 768w, https:\/\/www.bates.edu\/wordpress\/files\/2025\/06\/Screenshot-2025-06-16-at-11.25.00\u202fAM-845x628.jpg 845w, https:\/\/www.bates.edu\/wordpress\/files\/2025\/06\/Screenshot-2025-06-16-at-11.25.00\u202fAM-1536x1142.webp 1536w, https:\/\/www.bates.edu\/wordpress\/files\/2025\/06\/Screenshot-2025-06-16-at-11.25.00\u202fAM.webp 1558w\" sizes=\"(max-width: 900px) 100vw, 900px\" \/><\/a><figcaption class=\"wp-element-caption\">A look at the web editor for Faculty Profiles.<\/figcaption><\/figure>\n\n\n\n<p>After clicking <strong>&#8220;Edit this Profile&#8221;<\/strong>, you will enter the <strong>Bates Web Editor<\/strong>, which uses a customized version of the WordPress Classic Editor.<\/p>\n\n\n\n<h6 class=\"wp-block-heading\">Editable Sections<\/h6>\n\n\n\n<figure class=\"wp-block-table\"><table class=\"has-fixed-layout\"><thead><tr><th>Section<\/th><th>What You Can Edit<\/th><\/tr><\/thead><tbody><tr><td><strong>Main Description<\/strong><\/td><td>Full bio, research, teaching interests, etc.<\/td><\/tr><tr><td><strong>Profile Image (Featured Image)<\/strong><\/td><td>Upload or replace the faculty headshot<\/td><\/tr><tr><td><strong>Professional Links<\/strong><\/td><td>Add links to CVs, personal sites, etc.<\/td><\/tr><tr><td><strong>Visibility Settings<\/strong><\/td><td>Mark as <em>Active<\/em> or <em>Inactive<\/em><\/td><\/tr><tr><td><\/td><td>Choose whether to show current courses taught<\/td><\/tr><tr><td><\/td><td>Show\/hide news stories tagged to the faculty member<\/td><\/tr><tr><td><\/td><td>Mark as <em>On Leave<\/em> if applicable<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<p>All editable areas are clearly labeled within the editor.<\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h2 class=\"wp-block-heading\">5. Information Managed by Banner<\/h2>\n\n\n\n<p>Some fields are managed centrally and cannot be edited in WordPress:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Name<\/li>\n\n\n\n<li>Title<\/li>\n\n\n\n<li>Associations<\/li>\n\n\n\n<li>Office location(s)<\/li>\n\n\n\n<li>Phone number<\/li>\n\n\n\n<li>Email address<\/li>\n<\/ul>\n\n\n\n<h6 class=\"wp-block-heading\">To request changes for these fields<\/h6>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Email <strong>Lori Ouellette<\/strong>: <a>louellet@bates.edu<\/a><\/li>\n\n\n\n<li>Or contact the <strong>Dean of the Faculty\u2019s Office<\/strong>: <a>deanoffaculty@bates.edu<\/a><\/li>\n<\/ul>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h2 class=\"wp-block-heading\">6. Where Edits Appear<\/h2>\n\n\n\n<p>Any changes you make will appear on both the main <strong>Faculty <\/strong>website and the corresponding <strong>department\/program site(s).<\/strong> Changes are reflected instantly across all locations.<\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h2 class=\"wp-block-heading\">7. Need Help?<\/h2>\n\n\n\n<p>For any issues related to access, editing, or troubleshooting, email us at webteam@bates.edu.<\/p>\n\n\n\n<div style=\"height:200px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n","protected":false},"excerpt":{"rendered":"<p>Training Guide for Faculty Members and Academic Administrative Assistants (AAAs) to edit&hellip;<\/p>\n","protected":false},"author":5,"featured_media":0,"parent":4254,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_hide_ai_chatbot":false,"_ai_chatbot_style":"","associated_faculty":[],"_Page_Specific_Css":"","_bates_restrict_mod":false,"_batesModPostContentOverride_prepend":false,"_batesModPostContentOverride_append":false,"_batesModPostContentOverride_append_before_footer":false,"_dimp_site_id":"","_dimp_override_contact":false,"_table_of_contents_display":false,"_table_of_contents_location":"","_table_of_contents_disableSticky":false,"_is_featured":false,"footnotes":"","_bates_seo_meta_description":"","_bates_seo_block_robots":false,"_bates_seo_sharing_image_id":0,"_bates_seo_sharing_image_twitter_id":0,"_bates_seo_share_title":"","_bates_seo_canonical_overwrite":"","_bates_seo_twitter_template":""},"class_list":["post-3766","page","type-page","status-publish","hentry"],"_links":{"self":[{"href":"https:\/\/www.bates.edu\/wordpress\/wp-json\/wp\/v2\/pages\/3766","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.bates.edu\/wordpress\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.bates.edu\/wordpress\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.bates.edu\/wordpress\/wp-json\/wp\/v2\/users\/5"}],"replies":[{"embeddable":true,"href":"https:\/\/www.bates.edu\/wordpress\/wp-json\/wp\/v2\/comments?post=3766"}],"version-history":[{"count":9,"href":"https:\/\/www.bates.edu\/wordpress\/wp-json\/wp\/v2\/pages\/3766\/revisions"}],"predecessor-version":[{"id":4092,"href":"https:\/\/www.bates.edu\/wordpress\/wp-json\/wp\/v2\/pages\/3766\/revisions\/4092"}],"up":[{"embeddable":true,"href":"https:\/\/www.bates.edu\/wordpress\/wp-json\/wp\/v2\/pages\/4254"}],"wp:attachment":[{"href":"https:\/\/www.bates.edu\/wordpress\/wp-json\/wp\/v2\/media?parent=3766"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}