Guide for E-mail List Owners/Administrators

A. In order to view the options and pending duties for list ownership:

  1. Open a web browser to https://lists.bates.edu
    NOTE: From off-campus you will be prompted by a popup window to login to this page with your Bates username and network password.
  2. Click on Visit the list admin overview page.
  3. Find your list in the list of lists, and click on the name of your list.
    NOTE: Your browser must have cookies enabled in order to proceed any further in this section.
  4. When prompted, type in your administrative password.
  5. If you are the owner, and have forgotten your password, send an
    e-mail message to: helpdesk@bates.edu with the list name and a password reminder request.

B. To subscribe or unsubscribe a member:

  1. Open a web browser to https://lists.bates.edu/mailman/admin/listname (listname is the name of your list).
  2. Enter your administrative password.
  3. Click on membership management to see the list of subscribed members.
  4. To subscribe a new member or members:
    1. Click on Mass Subscription.
    2. Enter the e-mail address or addresses using a new line for each name.
    3. Choose to invite them (for security purposes).
    4. Send them a welcome message.
    5. Choose whether you want to get notification of their confirmation.

Be sure to go to the bottom of the page and click on SUMBIT YOUR CHANGES.

C. To unsubscribe a member or members:

  1. Click on Mass Removal
  2. You can also unsubscribe members on the Membership Management page.

Be sure to go to the bottom of the page and click on SUMBIT YOUR CHANGES.

D. To approve a message to the list or a subscription:

  1. Open a web browser to https://lists.bates.edu/mailman/admin/listname
    (listname is the name of your list)
  2. Click on Tend to pending moderator requests.
    You will see message requests for approval. You can process them as desired.
  3. Subscriptions to a list require the confirmation of the person subscribing. A closed list will require the confirmation of the owner as well.
    NOTE: The system sends lots of confirming messages during this procedure,  not always in a timely fashion.

E. To see who is on the list:

  1. For lists involving students: classes, majors, etc. “who” should not be used. Please contact the Registrar’s office, use Lyceum, or Garnet Gateway for that information. Contact Help Desk Services if your work necessitates you be added to this kind of mailing list (generated by Banner, not listed on https://lists.bates.edu).
  2. For lists on lists.bates.edu: a list of members is on the Membership Management page. Regular members will have passwords from the list system; passwords will be issued to members in order to use the web interface to see who else is part of a particular list. This does not use your network password, only one randomly generated for this purpose.
  3. Go to lists.bates.edu, click on enter username and administrative list password and click on visit list membership. DO NOT ENTER YOUR BATES NETWORK PASSWORD.
  4. As you look through the owner’s page, you will see other aspects of your list that you can change. If you change them, be sure to clickSubmit your changes at the bottom of the page.

Use the back arrow on your browser to go to the previous web page. On the main list admin overview page be sure to LOGOUT from your session.

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