Academic Standing Committee

What is the Academic Standing Committee?

The Academic Standing Committee is comprised of faculty and staff members from different departments.  This committee is responsible for evaluation of a student’s progress and evaluates petitions for exceptions to academic standards, policies, and procedures. Additionally, the Committee reviews requests for registration adjustments that are not considered purely administrative in nature.  Students who believe their situation may warrant an exemption from a College academic policy or requirement may submit a Petition to the Committee on Academic Standing.

How do I petition?

Petitions are typically reviewed weekly when classes are in session. Students must submit the Petition form and supplementary materials to Donna Sevigny, Assistant to the Vice President for Campus Life and Dean of Students, via e-mail at dsevigny@bates.edu by Tuesday at noon to be placed on that week’s agenda. Petitions received after noon on Tuesday will be sent to committee the following week. Any questions may also be directed to Ms. Sevigny.

Students will be notified of the Committee’s decision, typically within a few days of the weekly meeting.  The decisions made by the Academic Standing Committee are final unless there is new and relevant information that warrants further consideration.  Whether information qualifies as new and relevant will be determined by the Committee.

Most Common Petitions and Considerations

Adding a course after the deadline

  • Must have the written approval of the instructor or a registration override in Garnet Gateway
  • If you have been attending prior to the add deadline, complete a Late Registration Add Form with Registrar’s Office

General Education/Graduation Requirements

  • Thesis out of residence 
    • Must have the approval of the Department/Program Chair and potential thesis advisor
    • Typically only considered if documented medical, mental health, or personal emergency situation led to the need or student has been away from Bates for several years
  • Waiver or adjustment of Writing Requirements 
    • Considered if circumstances beyond the student’s control prevented taking a W1 or W2 on schedule
  • Waiver of GECs, SLQ, or other gen ed requirements
    • Typically not approved
  • Short Term course to count as a regular semester credit
    • Not permitted

Grading mode change after the deadline

  • Grade change from letter to P/F typically not permitted unless there is a documented medical, mental health, or personal emergency situation

Requesting a deferral for the extension of coursework after the deadline

  • Deferrals are generally only approved after the deadline if
    • A new situation emerged after the deadline requiring a deferral
    • The student was unable, due to serious, documented medical or mental health issues, to request a deferral prior to the deadline

Requesting a ninth semester

  • Typically considered if a documented medical, mental health, or personal emergency situation led to the need for a ninth semester
  • Other options considered first
    • Thesis or other requirements out of residence
    • Non-Bates credits

Requesting to exceed maximum credit registration

  • Typically not approved in a student’s first semester
  • Considered after the first semester if a student has demonstrated a strong academic record

Returning after an academic dismissal

  • Typically approved if the student has completed two courses elsewhere with grades of B or better
  • In the case of a SAP dismissal, typically approved if the student has reached the minimum credits needed for SAP
  • Documentation from medical/mental health providers may be helpful to provide additional context

Returning after an extended leave of absence (LOA)/withdrawal

  • Student Financial Services will be consulted to ensure financial obligations have been met
  • Ensure there are no conduct or other issues which would prevent a return to Bates
  • Typically approved if the student has demonstrated that their time away has adequately prepared them to return to Bates
  • Courses taken elsewhere are helpful, but not required.
  • Petitions for readmittance must include an academic plan to complete requirements in the remaining semesters.

Transfer credit not allowed by faculty academic policies

  • Must submit a transfer credit form, signed by the department/program chair and the Registrar’s Office
  • Greater than the maximum non-Bates credits permitted
    • Typically must be behind as the result of a documented medical, mental health, or personal emergency situation
    • Contribution to academic plan considered
    • If additional credits are allowed, it is typically only 1 or 2 over the limit

Waiver of academic dismissal/satisfactory academic progress (SAP)

  • Generally only approved if a serious, documented medical, mental health, or personal emergency situation impacted a student’s grades
    • Only considered if the student can demonstrate that the situation that led to the dismissal is unlikely to repeat itself and has been addressed
  • SAP waivers typically specify a deadline for when the student must have met the  minimum credit requirements

Withdrawing from a course after the deadline

  • Typically only permitted in documented medical, mental health, or personal emergency situations
    • Must submit signed form from CAPS, Health Services, or Senior Associate Dean
  • GPA impact typically not considered a reason for an exception to the deadline