Faculty and Staff

Here’s a guide to help you find and navigate resources and services in Ladd Library and beyond: Work Perks Guide

Loan Periods and Renewals

Material Type Loan Period
Ladd Books, Scores, Maps, Govt. Docs 365 days, 2 renewals
Ladd Kindles 28 days, 1 renewal
Ladd Featured Works 28 days, 4 renewal
Ladd Movies 7 days, 1 renewal
Ladd Sound Recordings 28 days, 4 renewals
Ladd Periodicals, Micromedia 7 days, no renewals
Ladd Children’s Books 28 days, 4 renewal

CBB Books, Scores, Maps, Govt. Docs 365 days, 2 renewals
CBB Display Books 28 days, 1 renewal
CBB Audiobooks 28 days, 1 renewal
CBB Movies 7 days, 1 renewal
CBB Sound Recordings 28 days, 4 renewals
CBB Periodicals, Micromedia 7 days, no renewals

MaineCat Books, Scores, Audiobooks 21 days, 1 renewal
MaineCat Movies, Sound Recordings 7 days, 1 renewal
MaineCat Periodicals, Micromedia non-circulating

Interlibrary Loan Lending library policies vary
Note: All materials are subject to recall.

Renewing Material

You are encouraged to track due dates using the LibrarySearch Login option from the Accounts tab on each library web page navbar.

If you are still entitled to a renewal for your material type (see above) and the item is NOT overdue or requested by another patron, you can renew materials by using the LibrarySearch Login.

Library materials that are overdue and billed for replacement may not be renewed online. In this case please call the Circulation Desk at 207-786-6263 for assistance.

Material that has been recalled or held for another patron may not be renewed. We may be able to help you source another copy.

You may also always walk up to the Circulation Desk for one on one assistance with renewing. Your Bates Card is required as the items are checked in and then checked out again.

Overdue Notices and Reminders

Automated overdue notices are sent to patrons as a courtesy. The library does not assume responsibility for fees resulting from un-received or un-read mail.

Bates patrons are notified via Bates e-mail. Bates patrons must assure that email from bates.edu addresses are not diverted to spam quarantine files. All notices about library material are sent to the Bates email address, so you must read Bates e-mail often or set your Bates e-mail to forward to an e-mail account that you read regularly.

The notice schedule varies by material type and loan period. The notice schedule for a regular book is listed below.

  • A courtesy reminder is sent two days before the due date
  • The first overdue notice is sent one day after the due date has passed
  • The second overdue notice is sent one week later
  • Materials that are more than three weeks overdue are considered lost. The third overdue notice is a bill for replacement of the item.
  • Credit is issued when billed materials are returned.

Holds and Recalls

Library patrons may place a hold on a title that is checked out.

Frequently the same title is available at one of our consortial partners. Before placing the hold please search for an available copy via:

  • MaineCat – may take 2 – 5 days
  • Interlibrary Loan – If a copy is not available within CBB or MaineCat consider placing an ILL request.

When a copy is not available from either of these resources complete the information on the Hold Form. Choose “Notify me when a copy is returned”. The hold does not change the due date, it simply ensures that the item may not be renewed by the original borrower. A hold will not be placed on a Bates title if a copy is available within CBB or MaineCat.

Recalled Material
All library materials are subject to recall (forced early return dates) for course reserve. Recalled items must be returned promptly. Materials may be recalled while the college is on an academic break, during exam periods, summer break, and from faculty on sabbatical. To avoid recall blocks please consider returning any non-critical material before leaving campus.

Patrons with overdue recalled items are blocked from library borrowing until the recalled item is returned.

Replacement Costs

Faculty and staff members are responsible for all materials borrowed using their Bates Card. Faculty members are also responsible for materials borrowed on Teaching Assistant Cards.

You are liable for the price of replacing any material that is lost, damaged or stolen, as well as the processing fee. Faculty and Staff may not replace library material with an independently purchased copy. Checks should be made payable to Bates College.

Material Type Replacement Cost
refunded if item returned
Processing Fee
refunded if item returned
Ladd Books, Scores, Maps Market Price or $50.00 $25.00
U.S. and Maine State Government Documents Market Price or $50.00 $25.00
Interlibrary Loan Market Price or $50.00 $25.00
Circulating and Non-circulating DVDs, Videos, CDs and LPs Market Price or $50.00 $25.00

For help with questions regarding charges for library materials borrowed from MaineCat please contact Wesley Mech at 207-786-8322.

Suspending Borrowing Privileges

Faculty/Staff borrowing privileges are suspended when:

  1. Recalled materials are overdue.
  2. A faculty or staff member fails to respond to a formal request from the College Librarian to return overdue materials.
  3. Payment for lost, damaged or long overdue materials is not received.

When borrowing privileges are suspended, Teaching Assistant Cards and affiliates of the faculty or staff member may also be suspended.