Course Reserves for Faculty

  1. Audio Materials
  2. Library Owned Books
  3. Library Purchase for Reserve
  4. Personal Copies of Books
  5. Linking to Online Resources
  6. Photocopied Materials
  7. Copyright Policy
  8. Copyright Clearance
  9. Books from Other Libraries
  10. Statistics
  11. Removing Items from Reserve
The deadline for receipt of reserve lists for Fall Semester 2017 is Monday, August 14, 2017. Materials received after this date will be processed in the order received. Contact Connie Mullane (cmullane), 207-755-5930 with reserve questions.Contact Brenda Reynolds (breynold), 207-786-6267 with Audio/Video reserve questions.

Request Forms:

Please remember that it takes time to process reserves! To assure that your material is on reserve by the first day of classes we ask that you submit materials at least three weeks prior to the start of the semester. Typically, hundreds of reserves are brought to the Circulation Desk the week before the start of the semester. Circulation Staff are unable to process these in just a few days, so please bring them in early. All reserve requests will be processed in the order in which they are received. No rushes will be allowed. Please check your reserve lists on the Library Catalog frequently for accuracy.

1. Audio Materials

Audiovisual reserve requests should be directed to Brenda Reynolds (breynold), 207.786.6267, in the Audio Video Area.

Preparation of excerpts of sound recordings for course reserves is a time intensive process. Requests for Audio course reserves should be made as early as possible, and well before the deadline for print materials. The provisions of the U.S. copyright law governing fair use by libraries (Title 17, Sections 107, 108 and 110 United States Code) are different from the provisions governing classroom use. Only small portions of any work may be copied for reserves. The Library must be in possession of a legally obtained sound or visual recording to distribute reserve copies. For this reason, the Library cannot and will not distribute copies of home recordings that have been “captured” from broadcast or in any other way duplicated.

Videos and sound recordings needed for reserve and not yet owned by the Library can be purchased by contacting your Liaison, or fill out a Suggestion for Library Purchase form.

Faculty members who wish to integrate audio reserves into Lyceum, our Course Management System, should immediately contact Brenda Reynolds. Like other audio reserves, online reserves require time and planning to prepare. Please allow for this by making your requests as early as possible.

2. Library Owned Books

You may supply the library with a list of the titles and call numbers of the books you want on reserve using the Reserve Books form or emailing Connie Mullane directly, or you may submit the books yourself.

3. Library Purchase for Reserve

The library will purchase one copy of any book for sale at the bookstore for your course except consumable items (like workbooks), lab manuals, or course packs, but only if the professor has not already provided a copy to the library (we still very much appreciate receiving desk copies when available).

The library may also purchase copies of other required books for your course.  Requests for purchase of books not sold at the bookstore should be made as early as possible, preferably at least eight weeks prior to the start of the semester.  Contact your Liaison to request the purchase of materials.

There are instances in which the library will purchase multiple copies of books for reserve.  If the Library is to order multiple copies, the following guidelines should be met:

  1. The book should contain more than one chapter of required reading for the class.
  2. The material should be something the instructor plans to use more than one semester.

The number of copies ordered will correspond to the number of students enrolled in the class.  One copy is sufficient for a class of up to 20 students.  Two copies for a class of up to 40, and three copies is adequate for a class of up to 60.

4. Personal Copies of Books

Bring personal copies of books to the Circulation desk. We caution that some amount of wear and tear should be expected when the books are on reserve. The library does not accept responsibility for damage to personal materials or stolen materials.

5. Linking to Online Resources

Many journal articles are available on licensed Ladd Library databases. Links to online reserve readings may be made through the Course Reserve lists in the Library Catalog. Provide library staff with complete citations to the required readings through the online Reserve Articles form, or by emailing Connie Mullane directly, and we’ll have everything ready by the first days of class.

Library staff will search the online databases for all articles submitted for reserve in paper form. Links will be placed in the Course Reserve Lists for all available articles.

6. Photocopied Materials

Submit photocopied materials to the Circulation Desk. If you prefer, the entire issue or bound volume may be placed on reserve. Copied materials will not be placed on reserve unless proper source acknowledgement is clearly documented on the article. Please contact Connie Mullane, 786-5930 if you have any questions.

7. Copyright Policy

All materials brought to the Ladd Library Circulation Department for reserve must meet the “fair use” standard as outlined by the Copyright Law of the United States (Title 17 of the United States Code).

Ladd Library’s interpretation of these guidelines is that. at a minimum, faculty members may use the following for a single semester without seeking permission:

  • Up to 5 copies (or up to 10 for a large class) of one excerpt from a published work will be placed on reserve. Each copy must have source and copyright acknowledgement clearly printed on the front page.
  • one chapter from a book
  • one article or short work from an anthology
  • a chart, graph, diagram, drawing, cartoon or picture from a book, periodical, or newspaper
  • not more than three articles from one issue of a periodical
  • Photocopied materials may not be placed on reserve every semester without seeking permission.
  • The same materials may not be used for more than one course.
  • Faculty members should not repeatedly photocopy excerpts from one periodical or author without seeking permission.

Photocopies exceeding fair use will be placed on reserve only if permission is obtained from the copyright owner. Faculty who need to obtain copyright permission should contact Connie Mullane at 207-786-5930 as soon as possible. Copyright clearance for some items may take several months.

Links to additional copyright resources

8. Copyright Clearance

Please give staff as much lead time as possible. Contact Connie Mullane at 207-786-5930 to initiate the process. The time required to obtain copyright clearance for some items may be several months.

There are two options for distributing the content to students:

1. Course Pack – Connie will seek permission to photocopy selections from books, journals, etc. in print.  The library will pay the licensing fees for these permissions.   These selections will be bound into a course pack.  The course pack will be offered for sale at the bookstore.

2. Lyceum – Connie will seek permission to put selections from books, journals, etc. on Lyceum, the college’s LMS (Learning Management System). The library will NOT pay for any licensing fees associated with these permissions.  The faculty member’s department is responsible for these licensing fees.

9. Items from Other Libraries

It is against general library ethics and the Interlibrary Loan Code to place materials from other libraries on reserve. This includes books, journal articles or video and soundrecordings requested through Interlibrary Loan or MaineCat, as well as items you have directly checked out from other libraries.

We have an agreement with Bowdoin and Colby that allows each library to borrow books from the others for reserve purposes in emergency situations while we work to purchase a copy of our own.  If you need a book on reserve quickly that we don’t own, but Bowdoin or Colby does, contact Connie Mullane at x5930, so it can requested for reserve as quickly as possible.  This agreement does not extend to art books from Bowdoin or Colby.

10. Statistics

The automated library system tracks the number of times individual reserves have been checked out. These statistics are e-mailed to you at the end of each semester. They are also available for review throughout the semester at Circulation. We cannot report statistics for e-reserves at this time.

11. Removing Items from Reserve

At the end of each semester, all reserve items are removed from the course lists and returned to the library stacks. Materials belonging to faculty members are delivered to their AAA’s office.