Course Reserves for Faculty

Request Forms:



Course packs

For Assistance:

Print reserves:
Connie Mullane

Audio / Video:
Brenda Reynolds

Requests submitted by the following dates will be ready for the first week of class:

Fall: August 10
Winter: December 10
Short Term: April 10

Requests received after these dates will be processed in order of receipt.
We welcome reserve requests throughout the term.
Processing time depends on the availability of the material.

The beginning of the semester: 5-7 days
Other times of the year: 1-2 days


Please check your reserve lists on the Library Catalog for accuracy.

Audio Materials

Audiovisual requests should be sent to Brenda Reynolds, 207-786-6267.

Preparation of excerpts from recordings is time intensive; requests should be made as early as possible.

U.S. copyright law governing fair use by libraries (Title 17, Sections 107, 108 and 110 United States Code) is different from provisions governing classroom use. Only small portions may be copied, and the Library must be in possession of a legally obtained recording. The Library cannot distribute copies of home recordings “captured” from broadcast or in any other way duplicated.

Videos and sound recordings needed for reserve and not owned by the Library may be purchased through your  Liaison, or fill out a Suggestion for Library Purchase form.

Library Owned Books

Submit titles and call numbers for reserve using the Reserve form, emailing Connie Mullane, or submitting books at the circulation desk.

Library Purchase for Reserve

If the professor has not provided a copy, the library will purchase one copy of a required reading for sale at the bookstore except consumables like workbooks, lab manuals, or course packs.
(We very much appreciate departmental or personal copies for reserve when available).
Materials will be added as an electronic reserve if a comparable version is available.
The library may purchase other required books for your course.  Requests for purchase of books not sold at the bookstore should be made as early as possible, at least eight weeks prior to the start of the semester.  The library may purchase multiple copies for reserve if:

  1. The book contains more than one chapter of required reading.
  2. The faculty member plans to use the book more than one semester.
  3. The library does not own a comparable electronic version.
  4. One copy per 20 students

Contact your Liaison to request materials.

Personal Copies of Books

Bring personal copies of books for reserve to the Circulation desk. Wear and tear should be expected. The library does not accept responsibility for damaged or stolen materials. Materials are delivered to the faculty’s AAA at the end of the semester.

Online Resources

Many books and articles are available electronically. Links may be provided through the Course Reserve list. Provide citations with the online Reserve forms, or email Connie Mullane.

Library staff will search the online databases for articles submitted for reserve in paper form. Links will be placed in the Course Reserve Lists for all available articles.

Copyright Policy

Materials brought to Ladd Library for reserve must meet “fair use” as outlined by the Copyright Law of the United States (Title 17 of the United States Code).

Ladd Library’s interpretation of these guidelines is that, at a minimum, faculty may use the following for a single semester without permission:

  • Up to 5 copies of one excerpt from a published work. Each copy must have source and copyright acknowledgement.
  • one chapter from a book
  • one article or short work from an anthology
  • a chart, graph, diagram, drawing, cartoon or picture from a book, periodical, or newspaper
  • not more than three articles from one issue of a periodical
  • Photocopied materials may not be placed on reserve every semester without permission.
  • Materials may not be used for more than one course.
  • Faculty should not repeatedly photocopy from one periodical or author without permission.
  • Photocopies exceeding fair use will be placed on reserve only if permission is obtained.
  • Copyright permissions for some items may take several months.

Faculty who need to obtain copyright permission should contact  Connie Mullane, 207-755-5930.

Links to additional copyright resources

Other Options

Two alternate options for distributing content to students are:

1. Lyceum – Library staff will seek permission to put selections exceeding fair use on Lyceum.
The faculty member’s department is responsible for fees for Lyceum. Faculty wanting to integrate audio reserves into Lyceum should contact Brenda Reynolds.

2. Course Pack – Library staff will seek permission to photocopy selections. The library will pay licensing fees for course packs. Selections will be bound into a course pack and offered for sale at the bookstore.

Other Libraries

Interlibrary Loan code does not allow us to place material from other libraries on reserve.
Bowdoin and Colby allow us to borrow books for reserve in an emergency while we purchase a copy.  This agreement does not include art books.
If you need a book on reserve quickly, contact Connie Mullane207-755-5930, to request it.


The library system tracks the number of times reserves have been checked out. Statistics are e-mailed to faculty at the end of the semester. We cannot report statistics for e-reserves at this time.