Loan Periods and Renewals

Material Type Loan Period
Ladd Books, Scores, Maps, Govt. Docs 28 days, 4 renewals
(Senior Students:  150 days, 1 renewal)
Ladd Kindles 28 days, 1 renewal
Ladd Featured Works 28 days, 1 renewal
Ladd Movies 7 days, no renewals
Ladd Sound Recordings 7 days, no renewals
Ladd Periodicals, Micromedia 7 days, no renewals
Ladd Children’s Books 28 days, 1 renewal
Ladd Bates Green Bikes 7 days, no renewals
Ladd Chrome Books 48 hours, 1 (24 hour) renewal
Ladd External DVD Drives 48 hours, 1 (24 hour) renewal

CBB Books, Scores, Maps, Govt. Docs 28 days, 4 renewals
(Senior Students:  150 days, 1 renewal)
CBB Display Books 28 days, 1 renewal
CBB Audiobooks 28 days, 1 renewal
CBB Movies, Sound Recordings 7 days, no renewals
CBB Periodicals, Micromedia 7 days, no renewals

MaineCat Books, Scores, Audiobooks 28 days, 1 renewal (14 days)
MaineCat Maps 28 days, no renewals
MaineCat Movies, Sound Recordings 7 days, no renewals
MaineCat Periodicals, Micromedia non-circulating

Interlibrary Loan Lending library policies vary
Note: All materials are subject to recall.

Renewing Material

You are encouraged to track due dates using the My CBBcat option from the Accounts tab on each library web page navbar.

If you are still entitled to a renewal for your material type (see above) and the item is NOT overdue or requested by another patron, you can renew materials from My CBBcat.

Library materials that are overdue and billed for replacement may not be renewed online. In this case please call the Circulation Desk at 207-786-6263 for assistance.

Material that has been recalled or held for another patron may not be renewed. We may be able to help you source another copy.

You may also always walk up to the Circulation Desk for one on one assistance with renewing. Your Bates Card is required as the items are checked in and then checked out again.

Overdue Notices and Reminders

Automated overdue notices are sent to patrons as a courtesy. The library does not assume responsibility for fines resulting from un-received or un-read mail.

Bates patrons are notified via Bates e-mail. Bates patrons must assure that email from addresses are not diverted to spam quarantine files. All notices about library material are sent to the Bates email address, so you must read Bates e-mail often or set your Bates e-mail to forward to an e-mail account that you read regularly.

The notice schedule varies by material type and loan period. The notice schedule for a regular book is listed below.

  • A courtesy reminder is sent two days before the due date
  • The first overdue notice is sent one day after the due date has passed
  • The second overdue notice is sent one week later
  • Materials that are more than three weeks overdue are considered lost. The third overdue notice is a bill for replacement of the item.
  • Credit is issued when billed materials are returned.

Holds and Recalls

Library patrons may place a hold on a title that is checked out.

Frequently the same title is available at one of our consortial partners. Before placing the hold please search for an available copy via:

  • MaineCat – may take 2 – 5 days
  • Interlibrary Loan – If a copy is not available within CBB or MaineCat consider placing an ILL request.

When a copy is not available from either of these resources complete the information on the Hold Form. Choose “Notify me when a copy is returned”. The hold does not change the due date, it simply ensures that the item may not be renewed by the original borrower. A hold will not be placed on a Bates title if a copy is available within CBB or MaineCat.

Recalled Material
All library materials are subject to recall (forced early return dates) for course reserve. Recalled items must be returned promptly. Materials may be recalled while the college is on an academic break, during exam periods, summer break, and from faculty on sabbatical. To avoid recall fines please consider returning any non-critical material before leaving campus.

Patrons with overdue recalled items are blocked from library borrowing until the recalled item is returned.

Fines are increased to $2.25 per day for overdue recalled items.

Fines and Replacement Costs

Students are liable for the price of replacing library material that is lost, damaged or stolen.
Material Type Overdue Fines
Replacement Cost
refunded if item returned
Processing Fee
refunded if item returned
Billing Fee
Books, Scores, Maps, Govt Docs $0.25/day Market Price
or $50.00
$25.00 $2.50
Periodicals, Micromedia $0.25/day Market Price
or $50.00
$25.00 $2.50
Interlibrary Loan $1.00/day Market Price
or $50.00
$25.00 $2.50
Reserves – Circulation Desk $2.00/hour
($4.00/hour after 4 hours overdue)
Market Price
or $50.00
$25.00 $50.00
Reserves – Audio Desk $2.00/hour Market Price
or $50.00
$25.00 $50.00
Circulating DVDs, Videos, and CDs $2.00/day Market Price
or $50.00
$25.00 $2.50
Library Viewing Only DVDs, Videos, CDs and LPs $2.00/hour Market Price
or $50.00
$25.00 $50.00
Bates Green Bikes $2.00/day Market Price or $200.00 $25.00 $2.50
Chrome Books $2.00/hour Market Price or $300.00 $25.00 $5.00
External DVD Drives $2.00/hour Market Price or $50.00 $25.00 $5.00
Note: All overdue recalled materials are fined an additional $2.00 per day.

Library replacement charges and fines are automatically placed on student Garnet Gateway accounts weekly. For materials that have been billed for replacement, and are subsequently returned to the library, the amount of the replacement and processing fee will be credited to the student’s account the week after it is returned. The student is held responsible for the overdue fine and the non-refundable billing fee.

Students receive notice of fines via email from the library. A print copy of the email may be taken the Registrar and Student Financial Office in Libbey Forum, payment may be made there. The student may also wait for the fine to appear on the next bill from the college.

For help with questions regarding charges for library materials borrowed from MaineCat please contact Jane Boyle at 207-786-8322.

In lieu of fines, Ladd Library accepts donations of non-perishable food items.  We call it Food For Fines. Note: Food For Fines does NOT cancel out replacement costs.