1) Poster size: Printed poster size should not be larger than 36″H x 48″W.  Posters must be horizontally oriented (landscape).

2) Credits: Remember to put your name (and any co-authors) on the front of your poster! Putting your discipline and your advisor’s name isn’t a bad idea either…

3) Printing deadline: If you are having your poster printed by Post & Print on a wide-format printer, your poster must be submitted for printing with a 3 day turnaround time. Please see or call Laurie Henderson (x 6228, if you have special circumstances.

4) File Submission: All files must be submitted electronically via email. Submit to The maximum file capacity is 20 megs.

5) Naming convention: Please name your poster file with your Bates network username (underscore) your contact phone number with area code, Example:  ejawor_7771234.pdf

6) Acceptable file format: Your poster must be submitted as a .PDF or .PPT file or Post & Print will not open the file. Beware that when you design a poster in InDesign, some fonts and formatting may not render in a PDF when viewed on a different computer. Once you have saved your poster file as a PDF, you should look at it on your own computer to make sure it looks OK.

7) Payment: There is a $25 ($30 as 1/1/2017) charge for printing each wide-format printed poster (36 x 48) Payment is due when you drop off your file. The payment options:

a) If your department, program, or faculty advisor’s grant is paying for your poster, use a departmental payment form, with fund/org and signature from a professor or assistant in instruction. To print the Departmental Payment Form, go to Emails from the professor stating that he or she will pay for your poster are not accepted. The signed form must be presented.

b) We accept cash and all major credit cards, cash or check payment at Post & Print. Make checks payable to Bates College.

You should find out if your department or program will pay for your poster BEFORE you pay for it, as  Post & Print will not issue refunds.

If you have any questions about poster submission, please email

PowerPoint Printing Tips                                                                               

If you will be creating a poster to print to the HP Z6200ps printer from PowerPoint, please use these guidelines to ensure your poster will print at the appropriate size and quality.

You will need to determine the size of the poster for PowerPoint to work with BEFORE you start adding information to the file. Remember that no one side of the poster can be longer than 42” due to the limit of the printer width.

1) Launch PowerPoint and under file, select PAGE SETUP

2) In landscape slide orientation, input the Width and Height of the poster you wish to create, ie: 48”w X 36” High

3) Leave a 0.5” margin on the poster for printing purposes. Do not insert images flush with the edge of the poster- or they may be cut off.

4) When choosing a background, the best option is to insert an auto shape (square) select a fill color and “send to the back” to function as a background. Remember, while gradients look nice on the screen, they rarely print out as nice. If at all possible, try to avoid gradients or reduced opacity/transparent images.

5) Be sure that your text and image boxes fit their content – you don’t want a box that is too small or too large because the printer “reads” the out limits of the box before it “reads” the content inside.

6) Check your poster for extraneous boxes that may be hidden and delete them. You can do this by using “Select All” to find the unnecessary boxes.

7) For images, use high resolution images and be careful with ‘stretching’ them larger.