AIA Overview

The goal of the Bates College Office of Admission is to enroll students with strong academic potential, special talents, and excellent personal qualifications. These students should represent diverse social, economic, and geographic backgrounds. Your role as an AIA volunteer is to assist the Office of Admission as we strive to reach this goal.

Bates Alumni in Admission was founded in 1977 in response to a growing demand for interviews from students across the country who were unable to visit the campus for a personal interview. The network has grown to over 1,000 volunteers all across the U.S. and in many foreign countries. The activities of AIA volunteers encompass all aspects of the admission process.


The hallmark of Bates Admission experience is the personal connection we make with every prospective student. Bates admission deans, senior fellows and staff conduct several thousand interviews on campus every year. Each year hundreds of students are unable to visit the campus for an interview or are unable to schedule an interview for the day they can visit,  and will request an alumni interview.

An Alumni Interview carries the same weight in an applicant’s folder as does an on-campus interview. Our goals, as interviewers, are to learn about each student’s passions, interests, personality, and assess how each student will contribute to the Bates Community.

The Alumni Portal will serve as a hub for interviewing, including selecting requests and submitting reports. In addition, the overview of the interview process, the guide to interviewing, FAQs, and sample reports can be found in your Alumni Portal.

If you have any difficulty logging into your Alumni Portal, please see our login instructions or let us know.

College Fairs

Bates is invited to several hundred college nights and fairs each year. The admission staff will represent Bates at many of these, but other travel commitments make it impossible for our staff to be at all of them. The Office of Admission evaluates the invitations and selects those programs where we would like to have an alumni representative. Our office will supply you with all the necessary materials when you represent Bates at a college fair/night.

The purpose of a college fair (or college night) program is to give a large number of students, parents, and guidance counselors the chance to talk with college representatives and to be placed on college mailing lists. In many cases, the college night is the first contact that a prospective student has with a college.

You are a resource person. You do not need exhaustive knowledge of Bates today, but a solid general knowledge of Bates will be helpful. It is, in large part, the impression that you project that will remain with the student. Talk about your own Bates experience.  Encourage these students to come to Bates and see us for themselves.

For further  information about college fair logistics and talking points, see the College Fair Overview. For regulations set by NACAC, the governing body for the admission field, see the NACAC Guidelines. For our College Fair Evaluation Form, click here.

Personal Contact

There are many possible sources of qualified students for Bates. The children of your business associates, friends and neighbors, and young people working part-time or summers in your offices might become interested in Bates due to your involvement with the College. Many of you also have hobbies or special interests which bring you in contact with interesting, young people. Encourage them to visit Bates!


During April, the Office of Admission hosts several receptions for accepted students and their families. Alumni participation is extremely valuable as many of these students are choosing among several excellent institutions and your personal anecdotes and experiences are very powerful.


Each year, the Office of Admission presents the David G. Russell ’66 Award to exemplary AIA volunteers. Usually presented during Homecoming weekend, the David G. Russell Award is named in honor of our late Hartford, CT chairperson. David was devoted to the AIA program, and this award is intended to celebrate those in AIA who embody David’s same loyalty to Bates.

Admission Year Cycle

Year Round Period for alumni interviews to take place.
June-November    Period for on campus interviews (on weekdays and some Saturday mornings in the fall). Students may also request an alumni interview during this period. (Please note that each student has only one Bates admissions interview.)
September-December Fall college fairs take place.  Many of these (close to 60%) will be assigned to our alumni volunteers. Admission deans and counselors will travel extensively visiting secondary schools and CBOs, attending college fairs, and interviewing students globally.
Nov. 15 Early Decision Round I application deadline
Jan. 1 Early Decision Round II application deadline
Regular Decision application deadline
March 1 Transfer application deadline
April Spring yield receptions. We welcome enthusiastic AIA members to our receptions for admitted students in April.
April – May Spring college fairs take place.  Many of these (close to 60%) will be assigned to our alumni volunteers. Admission deans will travel extensively visiting secondary schools and CBOs, attending college fairs, and interviewing students globally.