Booking a VIP Suites Apartment

Only employees and student organizations can reserve the apartments on behalf of guests. All requests for a reservation must be made through Michelle Lewis, Assistant Director of Conferences and Campus Events. Reservations will be handled on a first-come, first served basis.

Please note: Individuals making reservations will be required to verify the vaccination status of their guest(s).

To Make a VIP Suites Apartment Reservation

VIP Suite Apartment reservations can be made two different ways:

  1. By Filling Out the VIP Suites Apartment Request Form:
  2. By Email: email guesthousing@groups.bates.edu.  Make certain the email contains the full name of the guest, the date he/she is arriving, the date he/she is departing and the org/code to charge the reservation to. The reservation can not be completed without all these items.

Once your reservation request has been received, you will be notified whether either of the apartments are available for the dates you requested. If there are apartments available, you will receive a reservation confirmation. If there are no apartments available, you will be notified via email and will need to find an alternative location to house your guest.

Fees

For each day’s use of the apartment the fee of $85.00 will be charged to the department or student organization reserving the apartment. You may be assessed another night’s stay if your guest does not check-out by the designated time.

Please Note: It is college policy that NO cash, credit card or checks will be accepted for any reservation. Only departments/student organizations can sponsor guests and it must be charged to a specific internal account number. Guests must be guests of the college.

Added Fees

If an apartment is found to be damaged or left excessively dirty (beyond the normal wear and tear) an added fee may be assessed to your account number to cover the cost of the repair or the added cleaning (if linens are damaged, etc.). If this occurs, you will be notified.