Judicial Officer Review

In keeping with the College’s mission to encourage student development, and to foster leadership, service, and creativity, certain policies and community standards have been established to further these educational goals. The student conduct and community standards programs at Bates College are educationally focused at their core, seeking to help students learn from their mistakes and resolve conflicts peacefully, while balancing the needs of the greater Bates and Lewiston-Auburn communities.

In addition to community standards, we support individual health and wellness throughout conduct processes.  We provide college resources and engage in restorative practices that support physical and mental well-being for each student and their community.

Process

Below is an overview of what to expect during a student conduct judicial officer review.

  1. Call-In Letter: This letter will be emailed to your Bates email address. This will include instructions on how to schedule your student conduct meeting with a judicial officer. 
  2. Judicial Officer Meeting: This is a meeting between you and a judicial officer. This meeting is a conversation about the incident where you’ll have a chance to share your perspective. The meeting structure is as follows:
    • Introduction
    • Review of Judicial Process: A general overview of the meeting and the judicial process.
    • Sharing of Your Perspective: This is your opportunity to share your perspective of the incident. What happened from your point of view?
    • Review of The College Code of Student Conduct: Where does this incident fall?
      • This includes a review of your violation(s)/charge(s)
    • Assessment of Sanctions: This is when the judicial officer will discuss the outcome and next steps.
    • Questions: This is your opportunity to ask questions about the process, meeting, or next steps.
  3. Sanctioning Letter: This letter will be emailed to your Bates email address. This will include information about your sanctions and next steps.

The Judicial Officer shall have authority to render decisions in minor cases of misconduct where outcomes of suspension or expulsion are not under consideration.

Sanctions

Sanctions in these cases may include, but are not limited to, warnings, letters to a student’s file, loss of various privileges, referral to counseling, community service, removal of a student from College housing or dining, paying for damages to property, further educational conversations, further restorative actions or conversations, other required actions, or being placed on probation.

Appeals Overview

If the Judicial Officer makes a decision in a minor case of misconduct that the student found responsible feels is unjustified, that student may appeal the decision to the Co-Chairs of the Student Conduct Boards. The student appealing the decision must submit the appeal in writing to the Associate Dean of Students or their designee within two class days from the time at which the original decision was communicated to them in writing by the Judicial Officer. Students may appeal the decision of the Judicial Officer only on the following grounds:

  1. That the Judicial Officer violated the fair application of the procedures of the student conduct process as outlined in the Code and that such violation may have had a prejudicial effect upon the outcome of the Judicial Officer Review;
  2. That new evidence was discovered after the Judicial Office Review and could not readily have been discovered beforehand and such evidence might have had an effect upon the outcome of the hearing; or
  3. That the penalty imposed upon the respondent is grossly inappropriate.

The Co-Chairs of the Student Conduct Boards may affirm, reverse, or otherwise modify the original decision of the Judicial Officer. A minimum of two of the three Co-Chairs must be present in order to review an appeal. Decisions will be made by a majority vote of the Co-Chairs present. If there is a tie vote, the original decision of the Judicial Officer will remain in effect.