Updating Faculty Profiles

Training Guide for Faculty Members and Academic Administrative Assistants (AAAs) to edit Faculty Profiles.
An example Faculty Profile.
An example Faculty Profile.

Overview

Faculty Profiles appear on both the main Faculty site — bates.edu/faculty — and on individual department/program sites (e.g., Hispanic Studies). Any edits you make update across both locations automatically. This guide explains how faculty members and AAAs can access, edit, and manage Faculty Profiles.

1. Access and Permissions

Faculty Members
  • Automatically have access to edit their own profiles.
Academic Administrative Assistants (AAAs)
  • Have access to edit profiles for faculty members within the departments/programs they support.
  • You will only be able to edit profiles associated with your assigned areas.
If You Do Not Have Access

Email webteam@bates.edu to request or confirm access. The Web Team will verify and assign correct editing permissions.

2. Logging In

The WordPress login screen at bates.edu/w
The WordPress login screen at bates.edu/w
How to log in:
  1. Visit bates.edu/w

    (“W” stands for WordPress, Bates’ content management system)

    Alternate path: Go to bates.edu/quad and use the WordPress Login link under the Useful Links section.
  2. Enter your Bates network credentials (same username/password as your Bates computer or Google account).

3. Navigating to the Profile

Once logged in, navigate to the public-facing Faculty Profile you wish to edit on bates.edu/faculty or your department/program’s site.

Look for the “Edit this Profile” link:
  • On the main Faculty site, this link appears on the right-hand side, about halfway down the page.
  • On department/program sites, this link appears at the bottom of the profile page.

Click “Edit this Profile” to enter the editing interface.

On the main Faculty site, this link appears on the right-hand side, about halfway down the page.
The “Edit this Profile” link on the main faculty website.
On department/program sites, this link appears at the bottom of the profile page.
The “Edit this Profile” link on department/program websites.

4. Editing Faculty Profiles

A look at the web editor for Faculty Profiles.
A look at the web editor for Faculty Profiles.

After clicking “Edit this Profile”, you will enter the Bates Web Editor, which uses a customized version of the WordPress Classic Editor.

Editable Sections
SectionWhat You Can Edit
Main DescriptionFull bio, research, teaching interests, etc.
Profile Image (Featured Image)Upload or replace the faculty headshot
Professional LinksAdd links to CVs, personal sites, etc.
Visibility SettingsMark as Active or Inactive
Choose whether to show current courses taught
Show/hide news stories tagged to the faculty member
Mark as On Leave if applicable

All editable areas are clearly labeled within the editor.

5. Information Managed by Banner

Some fields are managed centrally and cannot be edited in WordPress:

  • Name
  • Title
  • Associations
  • Office location(s)
  • Phone number
  • Email address
To request changes for these fields

6. Where Edits Appear

Any changes you make will appear on both the main Faculty website and the corresponding department/program site(s). Changes are reflected instantly across all locations.

7. Need Help?

For any issues related to access, editing, or troubleshooting, email us at webteam@bates.edu.