Dunn House Policies

Making Room Reservations

Only employees and student organizations can reserve rooms on behalf of guests. The Dunn House can not be reserved for staff or faculty personal use. All guests must be a “guest of the college” and costs charged to an internal department/ account or student organization. When requesting a reservation, it is important to give the purpose of the visit, the name of the guest, arrival and departure dates, the name and phone number of the on-campus host and the organization number (including the name associated with the org number) to be charged. All requests for a reservation must be made through Michelle Lewis at (mlewis2@bates.edu). Reservations will be handled on a first-come, first served basis.

Fees

For each day’s use of a room the fee of $65.00 will be charged to the department reserving the room. You may be assessed another night’s stay if your guest does not check-out by the designated time. Use of the meeting area is $25.00 for up to four hours and $50.00 after four hours each day. The meeting area must be reserved if you plan on having a gathering/meeting in the house, even if your meeting includes a guest already staying in the house. No cash will be accepted for any reservation; only department charges. Thus, guests must be guests of the college. If a room is found to be damaged or left excessively dirty (beyond the normal wear and tear) an added fee may be assessed to your org number to cover the cost of the repair or the added cleaning (if linens are damaged, etc.) If this occurs, you will be notified.

Check In/Check Out

Check in is after 2:00pm and check out is no later than 11:00am. Please note that it is absolutely essential that all guests check-out no later than the designated time. If they do not check-out by the designated time, their belongings will be moved out of the room in order to prepare for incoming guests and the sponsoring department may be assessed another night’s fee.

Keys

Staff hosting a guest must pick up the keys for the guests and make arrangements on how the guests will get the keys. Keys must be picked up at the Access Control Office located at 140 Chase Hall – next to Chase Lounge – between the hours of 8:00am and 4:30pm Monday through Friday (the office is not open on weekends or holidays).

Meals and Food

The guest house does not have a full kitchen. Snack foods such as bread, bagels, cream cheese, jam, coffee, tea, soda, juice and water are provided. Catering does not deliver individual meals to guests. Dining passes to Commons and the Den are available to guests staying at the house – the cost will be charged to the sponsoring department.

Smoking

There is no smoking allowed in the building.

Please reach out to Michelle Lewis for any additional information.