When submitting a research or conference poster, please follow the steps below. All other poster requests can be emailed to postandprint@bates.edu.

1) Poster size: Typical sizing is 36 x 48 in. At least one dimension must be 40” or less. It can be vertically (portrait) or horizontally oriented (landscape). If you’re creating your poster in Microsoft PowerPoint please make sure your page setup is 36 x 48 in.

2) Credit: Remember to put your name (and any co-authors) on the front of your poster. We also suggest including the name of your advisor and your discipline.

3) Printing deadline: If you want your poster printed by Post & Print, your poster must be submitted for printing with a 5-day turnaround time.

4) File submission: All files must be submitted electronically via email. Submit to posterprinting@bates.edu. The maximum file capacity is 25 mb.

5) File naming convention: Please name your poster file with your Bates network username (underscore) your contact phone number with area code, Example:  jstevens_2077771234.pdf

6) File format: Your poster must be submitted as a PDF file. Also, it is a good idea to use common fonts, or if possible to outline your fonts before making the PDF.

• Once you have saved or exported your file as a PDF, you should look at it on your own computer to make sure it looks acceptable. When you design a poster (whether in InDesign or another app), some fonts and formatting may change when the PDF is opened on a different computer.
• Due to production methods, a “live” area of 34 x 46 inches must be maintained. Otherwise, Post and Print reserves the right to scale your poster to fit the appropriate dimensions.

7) Bates logos or wordmarks: Official Bates logos and wordmarks are available to download here for use on your poster.

8) Payment:  The cost for printing a 36 x 48 inch poster:

• Bates College students and departments $45
• All others $95

Payment is due when you pick up your poster at Post & Print. The payment options:

• We accept all major credit cards or check at Post & Print. Make checks payable to Bates College.
• If a department, program, or faculty advisor’s grant is paying for your poster, please have the professor or advisor email postandprint@bates.edu with an org number and state that he or she will pay for the poster.
• Late poster submissions (after the deadline) will be charged a $20 late fee on top of the print cost of $45.

If you have any questions about poster submission, please email postandprint@bates.edu.