PAY: SEO Coordinator (S9857C)

Summary

The Student Employment Office Coordinator is responsible for all day-to-day management of the Student Employment Office with supervision from the Payroll Administrator. The SEO Coordinator maintains correspondence with students and faculty/staff supervisors and updates the SEO website using WordPress. This student is also responsible for posting all on-campus student positions on Handshake and maintaining an open line of communication between the SEO and students, faculty, and staff. This requires frequent emails, numerous phone calls, generating spreadsheet reports, sending forms, and many website updates. The new Bates Student Employment Office Instagram account is maintained by SEO Coordinators as well. It is important that this student worker is self-motivated, able to prioritize, and be extremely organized. Additionally, the SEO Coordinator facilitates the multi-step onboarding for all new student employees, including face-to-face meetings with student workers to complete their I-9 Verification. The SEO Coordinator will also be asked to complete special projects within the office. The Coordinator should be creative and always thinking of ways to improve the efficiency of the office for students and supervisors.

Basics

  • Department: Payroll
  • Supervisor: Dorothy Letourneau
  • Office Location: 215 College Street
  • Email: dletourn@bates.edu
  • Hours: 40
  • Workers: 1

Responsibilities

• Posting on-campus student positions on Handshake
• Generating reports via Excel spreadsheets
• Editing the Student Employment Office using WordPress
• Sending/receiving forms using Adobe Sign
• Managing the SEO email and SEO Instagram account
• Using Argos to pull data from the Bates system
• Managing the Bates Work Authorization process
• Assisting the Payroll Administrator with any tasks at hand
The SEO Coordinator must:
• Be outgoing, friendly, and have a helpful personality
• Have good attention to detail
• Be extremely organized
• Be willing to learn office processes
• Be a good planner
• Have the ability to deal with confidential material
• Have a high level of discretion
• Have the ability to exercise impartial judgment and to remain calm in stressful situations
• Have good problem-solving skills
• Be self-motivated
• Be creative
• Have a sense of humor

Requirements

• The SEO Coordinator must have advanced time management, computer, writing, and communication skills.
• Must be available for summer 2025, the 2025-2026 academic year, and for training sessions during 2025 Short Term if possible

Reporting

Reports to Payroll Administrator and coordinates/works closely with students seeking employment, other SEO Coordinators, and faculty and staff seeking student employees.

Working Conditions

Environment: 215 College Street Office
Machines & Equipment Used: MS Word, LaserJet printer, photocopier, desktop computer with monitor, multi-line telephone, and MS Excel. We will train you!