Gear Rental Policy

Rental Policy
  • All rentals are free of charge
  • All rentals are limited to a maximum of 1 week from date of rental.
  • The renter assumes all financial responsibility for lost, stolen, or damaged equipment.
    • Damage that happens when using gear in an appropriate manner and regular wear and tear are not subject to charges
    • Any gear charges will be billed directly to your student billing account with the college
  • The E-Room is not responsible for any injury caused while using gear. By checking out gear from the E-Room, you assume responsibility to rent gear that you are familiar with and to use gear according to manufacturer’s recommendations.

Items may be renewed at additional 1 week intervals for no additional deposit granted that the following procedure is followed:

  1. The item(s) must be returned to the E-Room in the first 15 minutes of the rental hour.
  2. The item(s) must be made available for rent by someone else for 30 minutes.

If still available, the item(s) may be rented for another week in the last 15 minutes of the hour.

Late Return Policy 

All gear orders are due back one week from the day of checkout, unless otherwise noted and agreed upon with an E-Room Manager. After one week has passed since the checkout date, a gear order is considered late, and the following policy applies. 

Warning 1 – Individual is emailed within 24 hours after gear was due and advised to return gear at earliest convenience. Late gear warrants a probationary period of 1 week of no checkouts.

Warning 2 – Individual is emailed one week after gear was due, and notified that if gear is not returned in 2 weeks since the return date, they will be charged the full replacement cost of the order.

Warning 3 – Individual is given a final warning three weeks after gear was due, and individual is charged replacement cost at the end of that week on Friday.

*Replacement cost charge must be completed by COEP and is done at the request of the E-Room Managers.

**exceptions may be made if an individual is unable to return gear due to unforeseen circumstances (Ex: COVID quarantine)


For all gear reservations, please email with a complete list of what you’re looking for to accomplish your next trip outside! Please allow for one business day (M-F) for a response from our team to figure out details of what we can and can’t help to provide.

Cost of Replacement:
Gear Cost Gear Cost
Headlamps $25 Ski Helmet $75
Ice Skates $75 Goggles $50
Microspikes $50 Nordic skis $150
Crampons $150 Nordic boots $100
Sleeping bag <20 $100 Nordic poles $30
Sleeping bag >20 $150 Snowshoes $100
2p Tent $125 Mountaineering boots $150
4p Tent $175 Alpine Trekkers $150
6p Tent $225 Sleeping pad $20
Camp stoves Coleman- $50, Backpacking stove- $100 Winter tent $350
Fuel Propane- $6/cannister, isobutane- $6/cannister 50L+ Backpack $150
Climbing harness $75 Climbing shoes $60
Climbing helmet $50 ATC  $25
Sled $20 Locking Carabiner $10

Summer – $175, Winter – $350

Wetsuit accessories Gloves – $50, booties – $50

Certain specialized equipment not listed above. But feel free to ask the E-room directors.

Please note, wet suits and mountain bikes are now housed in the E-room.