Transfer procedure


If you are interested in transferring out of Bates to another institution, please communicate with Faith Hauger, Administrative Coordinator for Student Affairs at 207-786-6220 or via email at She will be able to answer any questions  you may have and guide you through this process.

She will ask you to complete the following documentation.  This process can be completed either in person, in Lane Hall 103 or via email to

Transfer paperwork will need to completed and submitted to Faith no later than three (3) days prior to its due date.

Minimally, you will need to complete the following paperwork:

1. Transfer Release Form.  This form gives us permission to provide information about you to another institution and must be completed before any documentation is completed on your behalf.

2. College Report (from the Common Application webpage). Please complete the Student Section (top portion of the form) including the FERPA release authorization information before submitting it for completion.

3. Mid-term Report (from the Common Application webpage). This only needs to be submitted if you are applying during the middle of the semester and is required by the college(s) to which you are applying. Please make sure you are reaching out to your faculty as they may receive an email confirming grades entered on the report. You may send this directly to your schools or you may provide it to Faith to send.  Please make sure to complete the FERPA release authorization information at the bottom of the page.

4. Addressed, stamped envelopes if mailing is required, a fax number and/or a contact name and email address to which your paperwork is to be submitted. Be sure to call the schools before submitting a fax number or email address instead of addressed, stamped envelopes– some schools still require the paper copy and will not accept faxes or emails.

Please note that there are institutions that have their own documentation that must be completed in addition to those required by the Common App.  This documentation may be also submitted to Faith for completion.

Only one (1) copy each of the College Report and Mid-term Report are necessary, regardless of how many institutions you are applying to. Copies will be sent and the originals kept (for further use if needed).

Finally, please request transcripts via Garnet Gateway or the Registrar’s Office.

If you decide to transfer out of Bates to another institution, you must complete the appropriate Withdrawal form to update your status with the college.  This form is usually completed between semesters.