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Deadlines:
Most faculty research and professional development grant program funds are pooled to form the Bates Faculty Development Fund. The contributing funds include the Research Indirect Cost Reserve Fund, the former Professional Development Grants, the President’s Fund for Faculty and Curricular Development (including the fund for publication of scholarly work and the fund for postdoctoral study), the Kathleen Curry Akers '41 Fund for Sabbatical Leave Support, the McGinty Faculty Research Fund for the Humanities, the Roger C. Schmutz Faculty Research Grants, Special Faculty Development Grants, the Philip J. Otis Faculty Curricular Development Grants, and the Richard Sampson Faculty Support (support scholarly work of the mathematics faculty). The purposes of these individual funds are described briefly below. By pooling available grant funds for administrative purposes, the Office of the Dean of the Faculty aims to streamline both the grant application process for Faculty and the review and allocation process for the Committee on Faculty Scholarship. For most sources of funding, only one application is needed. (Phillips Faculty Fellowships, Summer Research Apprenticeships, and all grants funded through the Howard Hughes Medical Institute and the INBRE grant are administered separately and have different deadlines.) All faculty are eligible to apply for the Bates Faculty Development Grant support, though if funds are limited, preference in funding may be given to tenured or tenured-track faculty or long-term lecturers. In addition, the Committee on Faculty Scholarship strives to distribute funds for meritorious applications as widely as possible across the faculty. Awards may range from $100 to $10,000. Application Process. Faculty members (either individually or in collaborative groups) must complete an application cover sheet, a two- to three-page proposal narrative, and a detailed project budget. Six copies of the complete application must be submitted to the Office of the Dean of the Faculty. Application Cover Sheet. Please complete fully the application cover sheet. A project title and an abstract of not more than 150 words are required. Project start date and end dates are required, and are used to establish and terminate grant accounts. Check all relevant information at the bottom of the cover sheet. Please indicate the total amount of research/curriculum development funding sought. Narrative. A two- to three-page (maximum) narrative must include a statement describing the project and its importance to the applicant’s ongoing scholarship or teaching. Preference for awards from the Research Indirect Cost Reserve Fund will be given to projects with a clearly defined plan for bringing the work to completion and/or to projects that will result in an external funding proposal. Information on research procedures, research venues and travel, technology needs, research travel, should be provided in detail, as applicable. The narrative should also address attempts to secure other sources of funding for the project. If external funds support the project, the faculty member should indicate the source and amount of the funding. The faculty member should explain if existing intramural grants awarded to him or her in prior years will be used to cover some expenses. A project timetable should explain how the work will be completed. Detailed Budget. The proposal must include a detailed budget of all expenses for the project, and a justification. Preference is given to proposals with specific, well-justified budgets. Faculty Development Grants support such expenses as: • Travel for research, curriculum development, or academic meetings (air and ground travel, lodging, meals, registrations, admissions, etc.) • Research materials (books, data sets, scores, assessment tests, journals, microforms, electronic resources, professional memberships, etc.) • Communication (phone, fax, mail, subject/consultant reimbursement, etc.) • Laboratory research (supplies, instruments, consumables, analytical services and testing) • Technology (computer software and hardware, digital cameras, video equipment, tape recorders, etc.) • Supplies and materials for artistic work (visual and performing arts) • Performance costs (fees for professional actors or musicians, instruments, staging, space rental, etc.) • Tuition/fees for postdoctoral education program • Student or staff assistants (research, curriculum development, or editorial assistants) • Single course replacements (if a course reduction is approved by the Division Chairs) • Matching funds where required Grants do NOT normally support • Faculty salaries or stipends Note: Faculty members applying to the Bates Faculty Development Fund to support travel to professional meetings above and beyond the allocation available through their professional travel fund must present a compelling argument in their proposal that attendance at an additional meeting is critical to their scholarly work. Project Timetable. Grants are awarded by the following January 31. In award letters faculty grantees are informed of the specific faculty development fund(s) used to support their projects. The faculty grantee's fund code is established, funded, and activated according to the start date indicated on the faculty member's application cover sheet. The project schedule cannot exceed ONE full academic year following the year of application (i.e., approximately 18 months maximum). Faculty members with temporary appointments are reminded that all internal grant funds must be used during the contract period. Other faculty who retire or otherwise leave the College during the grant period may only access grant funds until the end of the final contract period. Accessing Grant Funds. The following practices apply to all intramural grant programs, unless otherwise specified. Faculty grantees may access funds only during the period of the grant (i.e., the start and end dates indicated on the application cover sheet). Faculty grantees may access grant funds through (1) reimbursement upon surrender of original receipts by the faculty member to the Office of the Dean of the Faculty; (2) direct payment of invoices, as approved by the faculty member. Grants may not be taken as taxable compensation unless the proposal has been specifically approved with a stipend or living expenses component. Additional information on funding restrictions and award processes is available in the Office of the Dean of the Faculty. Faculty members who receive grants for their leaves and then do not go on leave will have their grants rescinded. Final Report. Faculty members are expected to submit to the Office of the Dean of the Faculty a brief final report on the work accomplished including an accounting of expenditures, within 60 days of the end of the grant period as indicated on the application cover sheet. All future intramural grants are contingent on the submission of this report, without exception. Any funds remaining at the end of the grant period are returned to the Bates Faculty Development Fund. Endowments and Programs that Support the Bates Faculty Development Fund: Research Indirect Cost Reserve Fund. Funded by money set aside by the college from the indirect costs it receives from external grants, these grants support faculty scholarship, with the goals of increasing external funding and facilitating scholarly publication and production. Professional Development Grants. Supported by the Faculty Professional Leave Support Fund, these grants support specific research and teaching enhancement projects undertaken by faculty during their professional leaves. The President's Fund for Faculty and Curricular Development. An endowed fund, used at the discretion of the President in counsel with the Committee on Faculty Scholarship, for support of faculty and curriculum development. In particular, the fund supports publications of scholarly work and postdoctoral study. Kathleen Curry Akers '41 Fund for Sabbatical Leave Support. Supports special projects undertaken by faculty members during a sabbatical leave, with preference for year-long projects. The McGinty Faculty Research Fund. Supports postdoctoral research by faculty in the Division of the Humanities, with preference to projects whose results are intended for publication. The Roger C. Schmutz Faculty Research Grants. For support of postdoctoral research by members of the Faculty. Special Faculty Development Grants. Funded by the President, these grants support new areas of research and new approaches to pedagogy, and are designed to foster experimentation, exploration, travel, and collaboration. Preference is given to projects focusing on travel and international experiences, multiple perspectives in teaching or research, and innovation in teaching. The Philip J. Otis Faculty Curricular Development Grants. Support faculty who wish to introduce into their teaching themes or materials pertaining to natural environments or to human affairs in the context of natural environments, including the revision of courses, the design of new courses, or the conduct of background reading or research that would enhance teaching in these directions. These curricular developments may pertain to courses throughout the curriculum. The Richard Sampson Faculty Support. Supports the scholarly work of the mathematics faculty. 8/2009 |
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