Bates Work Authorization

In order to begin working your student job you must complete your Bates Work Authorization (BWA).  This is the employment on-boarding process.  You only have to go through this process once, as your work authorization is valid until your graduation.  You may not start working, attend training or meetings until you are work authorized.

You can send verification of your BWA to your supervisor through Garnet Gateway.  The hiring form submitted by your supervisor will ask whether you are work authorized or not, so if you are work authorized, send this notification to your supervisor as soon as you are offered the position.  If you are not work authorized, your supervisor will note that on the hiring form and SEO will contact you to begin the BWA process.

The process consists of three steps:

1. Completing the Adobe Sign forms (Federal Form W-4, Form W-4ME (Maine W-4) and the Federal Form I-9) that SEO will send to your Bates e-mail.

2. Setting up your Direct Deposit on Garnet Gateway.  Direct Deposit is a condition of employment at Bates College.  You will need to know your bank account number (NOT your debit card number) and bank routing number, as well as if the account you have provided is a savings or checking account.

3. In-person verification of documents for Federal Form I-9.  This is a federally mandated requirement by the Department of Homeland Security.  Completion of this form verifies your eligibility to work in the United States.  See this list of acceptable documents for Form I-9 verification.  The documents you bring to this appointment must be original documents.  These documents cannot be copies, pictures or scans & cannot be expired. 

Please complete the electronic forms and set up your direct deposit immediately.

Once your Adobe Sign documents have been received by SEO, we will contact you with instructions on  setting up your in-person document verification.  The documents you bring to this appointment must be original documents.  These documents cannot be copies, pictures or scans & cannot be expired.   Please reference this list of acceptable documents. 

Once you have completed your forms, set up your Direct Deposit & verified your I-9 documents, your Work Authorization will be activated on Garnet Gateway and you can send verification of your BWA to your supervisor.  You are all set to begin working!