Hiring Policies

Hiring Policies:

Job Postings

  • The Student Employment Office requires all on-campus job postings to require students to submit a resume and cover letter. This is part of our posting policy.
  • Most student employment positions on campus must be posted with the student employment office with the following exceptions:
    • Research Assistant and Grant-funded Research Assistant positions
    • Teaching assistant positions
    • Harward Center for Community Partnership opportunities
    • When a position is being filled by a student who is being rehired from the previous academic year

Work Study

  • For the first three weeks of the academic year, qualified work-study applicants should be considered before non-work-study applicants for on-campus positions.
  • Students indicate whether they are work-study eligible or not on their electronic applications. Supervisors can also distinguish work-study students by the “WS” symbol at the bottom right corner of the student’s Bates Work Card.

20 Hour Limit

  • All students are limited to working a maximum of 20 hours per week. This policy is enforced regardless of citizenship or work-study status.
  • If students work more than one on-campus position, they may work a maximum of 20 hours between both/all jobs. Ask your student workers if they hold another position on campus. If they do, it is your responsibility that your student does not exceed the 20 hours per week total maximum.
  • Students are advised not to work more than 12 hours per week during the academic year to allow ample time for their academic studies.


  • During week-long (or longer) breaks from class (i.e. winter break, April break, summer break), students may work a maximum of 40 hours per week on campus.

International Students

  • Like all other students, international students must have a BWC before being hired on campus.
  • International students also share the same-hour restrictions.
  • For more information regarding the employment of international students, visit Student Employment International Students

Resignation from a position

  • Students resigning from a position are expected to give reasonable notice (two weeks) when feasible. If a student does not provide reasonable notice, they may not be eligible for rehire into that position.
  • Any student who resigns from a position must reapply for a position to be rehired. Reapplication does not imply or guarantee that the student will be selected for the position.

Termination from a position

  • Students may be terminated from a position without notice in accordance with Maine law.
  • Students who are terminated from a position for cause may not be eligible for rehire within that same department.