Hiring Policies

Job Postings

  • All on-campus job postings must require students to submit a resume and cover letter per SEO’s posting policy.
  • Student employment on-campus positions must be posted through the Student Employment Office with the following exceptions:
    • Research Assistant and Grant-funded Research Assistant positions
    • Teaching Assistant positions
    • Harward Center for Community Partnership opportunities
    • When a position is being filled by a student who is being rehired from the previous academic year


  • For the first two weeks of the academic year, qualified work-study applicants should be considered before non-work-study applicants for on-campus positions.
  • Students should indicate whether they are work-study eligible or not on their Handshake applications. Supervisors can also distinguish work-study students by the “WS” symbol at the bottom right corner of the student’s Bates Work Authorization Card.

20 Hour Maximum

  • All students may work up to a maximum of 20 hours per week. This policy is enforced regardless of citizenship or work-study status.
  • If students work more than one on-campus position, they still may only work a collective 20 hour maximum between all jobs. Ask your student workers if they hold another position on campus. If they do, it is your responsibility that your student does not exceed the 20 hours per week total maximum.
  • Students are advised not to work more than 12 hours per week during the academic year to allow ample time for their academic studies.
  • The 20 hour maximum only applies while classes are in session. See “Breaks” below for more information.


  • During week-long (or longer) breaks from class (i.e. winter break, April break, summer break), students may work a maximum of 40 hours per week on campus.
  • This applies to all students regardless of citizenship or work-study eligibility.

International Students

  • International students must complete their BWA before beginning to work on campus.
  • International students may work up to 20 hours per week while classes are in session and 21-40 hours per week during breaks.
  • For more information regarding the employment of international students, visit our Student Employment International Students page.

Resignation from a position

  • Students resigning from a position are expected to give reasonable notice (two weeks) when possible. If a student does not provide reasonable notice, they may not be eligible for rehire into that position.
  • Any student who resigns from a position must reapply for that position to be rehired. Reapplication does not imply or guarantee that the student will be selected for the position.

Termination from a position

  • Students may be terminated from a position without notice in accordance with Maine law.
  • Students who are terminated from a position for cause may not be eligible for rehire within that same department.