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Frequently Asked Questions

For general information about Student Employment and its website, please refer to the Q & A below.

For Students

How does work study help me get a job?

For the first three weeks of the academic year, supervisors are told to give priority to qualified work study applicants over non-work study applicants for on-campus positions.

Can I apply for more than one job? What if I am offered multiple jobs? Can I only accept one?

Yes, you are encouraged to apply for many jobs, as it increases the chances of getting an interview and being hired. You are allowed to accept more than one job if you feel you can commit to all of them. Remember, you are only allowed to work a total of 20 hours, between all your jobs.  If you ARE offered more than one job, and only want to accept one, simply (politely!) decline the employer’s offer by saying you have chosen to pursue employment opportunities elsewhere.

Why can’t I see my “Employee Menu” on Garnet Gateway?

The reason why you may be unable to see your Employee Menu on Garnet Gateway may be for one of two reasons: 1) Your supervisor may not have submitted a hiring form to the payroll office. Before contacting the Student Employment Office, ask your supervisor if they have submitted a hiring form for you. 2) The payroll office may not have processed your hiring form yet, although it has been submitted. Due to large volumes of hiring forms received (especially during the beginning of the academic year), the payroll office may not have processed yours yet. However, within 2-3 days of filling out your tax forms and being hired by a supervisor, you should be able to see the Employee Menu.

I forgot to submit my timesheet.  What do I do?

Students must submit a paper timesheet for the pay period they missed.  If students forget to submit their electronic timesheet three times, their position is subject to termination.  For more details on timesheets, click HERE.

FOR SUPERVISORS:

How do I post an available position?

If the position is new, you will have to submit a “Create a Position” form.  On that document, you will have the option of posting the position as available.  If the position already exists, you will need to submit a “Post Existing Position” form.  Both forms are found under “Employer Forms” on the main menu bar.

I need to hire a student.  What form do I need to submit?  Where do I find it?

You will need to submit a Hiring form found under “Employer Forms” on the main menu bar.  Once you have hired a student, it is your responsibility to monitor the number of hours a student has worked.

Why do hiring forms need to be resubmitted every year?

All positions require supervisors to put an end date on the hiring from (the last day of the pay period during the academic school year). WHY?

  • Because summer rates change. There are new hiring forms submitted for students who work during the summer.
  • Because work study status changes from year to year.
  • Because if supervisors never put an end date on the hiring form, jobs would still be active. Students would have a list of all the jobs that they have once worked, even if the student isn’t in the job anymore. Many students do not work in the same department year to year, thus it is important to end all positions at the end of the academic year.

 

Still have questions?  Contact:

Kelly Yardley
Student Employment Office Coordinator
(207) 786-6303

Shirley Govindasamy
Payroll Manager
(207) 753-6948

Dot Letourneau
Senior Payroll Specialist
(207) 786-6173

 

RESOURCES AND LINKS:

Payroll

Human Resources

Costs and Financial Aid

Housing Office

Career Development Center

Harward Center


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