SA: Student Programming Fellow (S99993)

Summary, Scope, and Responsibilities

Student Programming Fellows are the student programming coordinators of the Office of Campus Life. When a student proposes an event or program that requires the use of campus event spaces, SPFs meet with the student to coordinate the event under the advisement and supervision of the Coordinator for Campus Life and Residential Programming (CCL).

Tasks & Responsibilities

Act as the liaison between the Office of Campus Life and the event sponsor.

Hold 1-2 office hours per week.

Meet with the CCL on a weekly basis to discuss campus programming proposals and applications to the Late and Bates and Wind Down Weekends funding sources.

Solicit applications to the Late at Bates and Wind Down Weekends programs for funding and logistical support of student initiatives.
http://www.bates.edu/campus/funding/lab/
https://www.bates.edu/campus/funding/wind-down-weekends/

Vet and vote on applications to the Late at Bates and Wind Down Weekends programs.

Meet with student event sponsors to identify and assist with logistical needs associated with planning their event, including but not limited to:
Space reservations
Budget
Coordinating with outside vendors and performers
Navigating campus resources and networking with other offices and departments, e.g. Security, Residence Life, Dining, etc.

Assist event sponsors with obtaining access to funds, including additional funding offered by Campus Life and BCSG, as well as seeking co-sponsorship from other departments or organizations.

Assist event sponsors with utilizing event/program funding that has been approved for their use.

Attend events as determined necessary to assist with running them, and capture attendance metrics and assessment survey data from event attendees.

Late at Bates and Wind Down Weekends events must be attended, if assigned to them.

After events:
Follow up with Late at Bates and Wind Down Weekends event sponsors to have them complete an event sponsor evaluation form and obtain any remaining receipts for reimbursement.
Complete a SPF evaluation to assess the events.

Assist with Campus Life program/event development. This includes staffing Campus Life sponsored events when deemed necessary.


The Basics


Department: Campus Life
Supervisor: Nevo Polonsky
Office Location: Chase Hall 108
Email: npolonsk@bates.edu
Pay Grade:
Hours: 8-10
Workers: 6

Qualifications, Requirements, and Responsibilities

Requirements


Must be organized, responsible, personable, enthusiastic and able to work well with others even under duress. Must be able and willing to work with a diverse group of students and staff. Students must be timely in their presence at events and must be able to respond to office communications in a timely manner (no more than 24 hours except under special circumstances). Must be available to attend events on Friday or Saturday nights after 9:00pm lasting between 2-4 hours. Students should have an awareness of Bates social life, and an interest in events and programming. Preference to students with prior events and/or programming experience and students on work study.

Reporting


SPFs report to the Coordinator for Campus Life & Residential Programming. They will work closely with each other and Campus Life Event Staff. SPFs may also interact with Residential Life Staff, Events Office staff, Bates Dining personnel, Bates Security & Campus Safety, Taylor Made security personnel, Facilities staff, and other staff members in the Office of Campus Life.

Responsibilities


Highly interactive and requires organization. Students will be exposed to a variety of on-campus environments/locations and some events may have alcohol present.