Winter Placement Process

Students who are not on campus for the fall and will require on-campus housing for the winter semester must enter the Winter Placement Process to receive a room assignment. We will begin accepting housing applications in late October each year with assignments being released in mid-December.

Winter Placement application and assignments
The Winter Placement application collects important information from students that are returning to campus. Our office will then assign housing via a lottery system by class year. We will do our best to place you in accordance with your preferences, but that may not always be possible. We thank students for welcoming their winter room assignments as a new opportunity on campus.

Rooms fully vacated from fall semester
Any rooms or suites that will be entirely vacated for winter semester will be available to returning students through the winter housing process; therefore, it is not possible for students who are vacating rooms for the winter to transfer those rooms to returning students outside of the winter housing process.

Open beds in rooms
If a bed opens up in a room between fall and winter semester, the student that will remain in that space for the winter semester can fill the remaining bed with an upperclass student coming back for the winter semester. Students should use the “pre-arranged track” on the winter housing application to accomplish this.

If the current student does not take the opportunity to fill the space, the bed will assigned by our office. Again, any completely open rooms are returned to our office for placement.

Open beds in blocks and suites
If a bed opens up in a suite or block housing, the student(s) who will remain in that space for the winter semester can fill the remaining bed in the suite or block with an upperclass student coming back for the winter semester. Students should use the “pre-arranged track” on the winter housing application to accomplish this.

If the current student(s) does/do not take the opportunity to fill the space, the bed will assigned by our office. Any completely open blocks or suites are returned to our office for placement.


Winter Placement Application


The winter housing application is available via HouseCat.

Pre-arranged vs. non pre-arranged tracks
In HouseCat, you will complete your winter housing application by selecting either a pre-arranged or non pre-arranged track.

  • Pre-arranged track: If you have arranged to take a space in a partially occupied double, triple, suite, block, or have agreed to live in a theme house, you would select the pre-arranged track. Students may not arrange to take a single or vacant double from students leaving for winter semester. Theme House coordinators will work with our office to fill all the beds in their houses.
  • Non pre-arranged track: If you would like to enter the lottery to be placed in a single or an open double, triple, or suite with another returning student(s), please select “No” on the pre-arranged room dropdown on the “housing options” page.

Housing Accommodations
If you need to request a Housing Accommodation, please contact the Office of Accessible Education. It is recommended students initiate the process before December 1st for the winter semester.

Preferences
We will work to accommodate your preferences; not all students will receive their top choices. Please use the “additional information” page of the application to outline your preferences in as much detail as possible including buildings, roommates, and other pertinent information. We appreciate your understanding that preferences may not be met as we work to fulfill the housing needs of all of our students.


Requesting a single room
If you do not have a roommate(s) in mind, you may request a single, but if no singles are available, you should expect to be matched with a roommate(s) and to be placed in a double or triple. You should also provide us with the name of a potential roommate in the “additional information” section even if you are requesting a single room, in case we are not able to offer you one.


Winter Placement Timeline for 2019

You must submit your winter housing application by a deadline on Wednesday, November 28th at 4pm EST. You will be notified by email of your assignment in December.

Event Date
Winter placement application released Monday, October 29th
Winter semester class registration begins Saturday, October 27th
Winter placement applications due Wednesday, November 28th at 4pm
Notification of assignment Mid December, before break
Move in for winter semester available Saturday, January 5th at 12pm (noon)
First board meal plan Sunday, January 6th at dinner