Peer Educator Hours and Attendance Policy
Garnet Gateway time sheets
Please bear in mind that the college has a firm cap of 20 hours per week, total, across all student jobs held on campus.
If you have more than one ARC position
You should have a separate time sheet for each position. Again, if this is not in place, please let me know and we’ll sort it out.
You will need to accurately log your hours for each position on each time sheet. If you’re unsure how to balance this out, reach out. I’d be happy to walk you through it.
Submission deadline for your Garnet Gateway time sheet is 11:59PM on the last Saturday of the pay period.
If you miss the deadline, you may have to fill out a paper time sheet, get me to sign it, and submit it in person to Student Employment. This might involve walking across campus as many as 5 times. Who has time for that?
If you have to submit 3 paper time sheets in a single semester, the Student Employment Office will initiate a serious conversation with me. It’s a very real possibility that, at the end of this conversation, the SEO will terminate your employment in a manner that will be beyond all of our control. Please don’t let it get to this point.
Please remember: your Garnet Gateway time sheet is a legal document. Only put down information that is an accurate reflection of the time you have actually worked. If you’re unsure about when/how to enter time, please reach out to me, or in a pinch, use the button to submit a comment with your time sheet letting me know why the hours are as they are. This brings us to our next major topic – what counts as time worked, and what doesn’t
What does (and doesn’t) count as time worked?
All scheduled time in ARC
Required ARC trainings and workshops
Work on e-Porfolios (if you need time beyond your otherwise scheduled time for this, check in with me first before you do this)
Office hours/appointments you hold (PWSAs and TWAs)
Classroom visits that are a required part of your job
Preparatory readings for courses you support
Time spent in a class you’re supporting for your own interest/curiosity (not required time)
Preparatory readings for trainings (this is your professional prep time)
I really don’t want to have to get into an elaborate system of tracking when you do and don’t show up, so please just show up when you’re committed to be somewhere for ARC. If you can do that, please don’t feel as though you need to read on. If, on the other hand, you think you might need more specific information about how attendance plays out in ARC, read on.
The baseline expectation is that ARC Student Employees will attend all scheduled events (shifts, trainings and meetings).
What will we do to make this a reasonable expectation?
Trainings and meetings will be announced well ahead of time
Schedule is made around your classes and other campus commitments.
What if I have a conflict – can an absence be excused?
If you cannot attend an ARC event due to another campus commitment, which would include off-campus academic or professional obligations, the absence may be excused, if you take the following steps:
Let Eric, Stephanie, Bridget or Dan know about the conflict in a timely manner, which is either
2 weeks ahead of the event if the event is announced in time to do so
Within 48 hours of the event’s announcement if it is announced with less than 2 weeks notice
Be proactive in covering the absence – we’ll let you know what that means specifically when you communicate the conflict to us, but generally
If it’s a scheduled shift, you will need to make a reasonable effort to find a substitute, and communicate with Eric about that effort.
If it’s a meeting or training, you will need to take the initiative to make up the session – depending on the event that may be
attending a make-up time
following up with the proper ARC staff or Student Manager
Getting information from your fellow ARC Student Employees
We will let you know if an absence is excused – if you have not been specifically informed that the absence is excused, it’s safe to assume that the absence is unexcused.
If you are unable to make an ARC event due to a medical issue, family situation, or the like, let us know as you are able, and we will excuse the absence and make arrangements to accommodate your situation.
I will need to have an unexcused absence – what happens now?
At 2 unexcused absences in a semester, I will send you an email making sure that you’re aware this has happened. If this happens, please take advantage of this moment – if something’s unclear, or isn’t fitting with the rest of your commitments, this is a great opportunity for us to clarify things, or make an adjustment, so that we aren’t setting ourselves up for failure. Definitely let me know at this point if you think this is inaccurate.
If, after this communication, you have a third unexcused absence in the same semester, you will no longer be considered a member of ARC in good standing. We will need to have an in person conversation about what it will take to get you back in good standing by the end of the semester. If you have not returned to good standing by the end of that semester, we will not have you returning to ARC the following semester.
If, while you are not in good standing, you have two further unexcused absences, we will separate you from ARC at that point in time.