Peer Educator Hours and Attendance Policies

Garnet Gateway time sheets

Please bear in mind that the college has a firm cap of 20 hours per week, total, across all student jobs held on campus.

If you have more than one peer educator position within ARC/MSW, there are two pieces of information you need to know.

  • First, you should have a separate time sheet for each position.  Again, if this is not in place, please let your supervisor know and we’ll sort it out.
  • Second, you will need to accurately log your hours for each position on each time sheet.  If you’re unsure how to balance this out, reach out.  We are happy to walk you through it.

Submission deadline for your Garnet Gateway time sheet is 11:59PM on the last Saturday of the pay period.

If you miss the deadline, you may have to fill out a paper or Adobe time sheet, get a supervisor’s signature, and submit it in person to Student Employment.  

If you have to submit 3 paper time sheets in a single semester, the Student Employment Office will initiate a serious conversation with your supervisor.  It’s a very real possibility that, at the end of this conversation, the SEO will terminate your employment in a manner that will be beyond all of our control.  Please don’t let it get to this point.

Please remember: your Garnet Gateway time sheet is a legal document. Only put down information that is an accurate reflection of the time you have actually worked.  If you’re unsure about when/how to enter time, please reach out to your supervisor, or in a pinch, use the button to submit a comment with your time sheet letting us know why the hours are as they are.  This brings us to our next major topic – what counts as time worked, and what doesn’t.

What does (and doesn’t) count as time worked?

Does count:

  • All scheduled time in ARC or MSW
  • Required MSW or ARC trainings and workshops
  • Work on reflections, philosophies and projects (if you need time beyond your otherwise scheduled time for this, check in with ARC/MSW professional staff first)
  • Office hours/appointments that you hold (for CATs)
  • Classroom visits that are a required part of your job
  • Preparatory readings for courses you support
  • Preparatory work for infusing course-specific learning strategies in CAT sessions
  • Preparatory readings for training sessions, BUT we ask that you try to complete those readings during downtime in the drop-in center or CAT session

Doesn’t count:

  • Time spent in a class you’re supporting for your own interest/curiosity (not required time)

Attendance & Punctuality

Baseline Expectations

We really don’t want to have to get into an elaborate system of tracking when you do and don’t show up, so please just show up when you’re committed to be somewhere for ARC/MSW.  If you can do that, please don’t feel as though you need to read on.  If, on the other hand, you think you might need more specific information about how attendance plays out in ARC/MSW, then read on.

The baseline expectation is that MSW/ARC Student Employees will attend all scheduled events (shifts, trainings and meetings).

We will do two specific things in order to make this a reasonable expectation:

  • Trainings and meetings will be announced well ahead of time
  • Your schedule is made around your classes and other campus commitments.

What if I have a conflict – can an absence be excused?

If you cannot attend an ARC/MSW event due to another campus commitment, which would include off-campus academic or professional obligations, the absence may be excused, if you let us know in a timely manner, and are proactive in covering the absence.

Letting us know in a timely manner

If a conflict comes up, we ask that you let a member of the MSW/ARC professional staff know about it two weeks in advance, or if that is not possible, within 48 hours of the conflicting event’s announcement.

Proactively covering the absence

We’ll let you know what that means specifically when you communicate the conflict to us, but generally speaking, if it’s a scheduled shift, you will need to make a reasonable effort to find a substitute, and communicate with your supervisor about that effort, and if it’s a training or meeting, you’ll need to either attend a makeup session or follow up with the appropriate staff or fellow tutor, as appropriate to the situation.

We will let you know if an absence is excused – if you have not been specifically informed that the absence is excused,  it’s safe to assume that the absence is unexcused.

If you are unable to make an ARC/MSW event due to a medical issue, family situation, or the like, let us know as you are able, and we will excuse the absence and make arrangements to accommodate your situation.

I will need to have an unexcused absence – what happens now?

At 2 unexcused absences in a semester, we will send you an email making sure that you’re aware this has happened.  If this happens, please take advantage of this moment – if something’s unclear, or isn’t fitting with the rest of your commitments, this is a great opportunity for us to clarify things, or make an adjustment, so that we aren’t setting ourselves up for failure.  Definitely let us know at this point if you think this is inaccurate.

If, after this communication, you have a third unexcused absence in the same semester, you will no longer be considered a member of ARC/MSW in good standing.  We will need to have an in person conversation about what it will take to get you back in good standing by the end of the semester.  If you have not returned to good standing by the end of that semester, we will not have you returning to MSW/ARC the following semester.

If, while you are not in good standing, you have two further unexcused absences, we will separate you from ARC/MSW at that point in time.

We genuinely celebrate every week that goes by that doesn’t involve us thinking about this policy.  Please help us out with that by communicating with us about whatever comes up!