Course Proposals and Revisions

While the Registrar’s Office continues implementing the CourseLeaf curriculum management system, the following interim proposal forms are available:

Course Proposal and Revision Form – now includes [GL] MOI and RPPC designations!

GEC Course Management Form (Coordinators)

Course Proposal and Revision Form

The Course Proposal and Revision Form is for Bates College faculty members to submit a new course proposal or make edits to an existing course.

New Course Approval Process
  1. Following the form submission, the proposal is delivered to the Registrar’s Office for initial review and course number assignment.
  2. The proposal is sent to the relevant department/program chair (or chairs if the course is proposed with cross-lists) for approval.
  3. If the course is proposed with a [W1] or [W2] designation, it is then sent to the Writing Committee for review.
  4. The proposal is then sent to the Curriculum Review Committee (CRC) for review.
  5. Following CRC approval, the Registrar’s Office will build and publish the course, and the faculty proposer will receive a confirmation email.
  6. If the course is proposed with an RPPC designation, the proposal is then sent to the RPPC Committee for review.

Existing Course Edit Approval Process
  1. Following the form submission, the proposal is delivered to the Registrar’s Office for initial review and distribution.
  2. The proposal is sent to the relevant department/program chair (or chairs if the course is currently cross-listed and/or a new cross-list is being proposed) for approval.
  3. If the course edits include a request for a [W1] or [W2] designation, it is sent to the Writing Committee for review.
  4. If the course edits include any of the following edits, it is sent to the Curriculum Review Committee (CRC) for review:
    • Change to enrollment limit
    • Adding instructor permission required
    • Adding an additional fee
    • Adding a Mode of Inquiry (MOI) designation
    • Course renumbering
  5. If the course edits a request for RPPC designation, it is sent to the RPPC Committee for review.
  6. For all other edits, the Registrar’s Office will implement.
  7. The faculty proposer will receive a confirmation email.

Faculty should use the Bates Catalog as a reference for the most up-to-date information about a course.

If at any point an edit to the submitted proposal is needed, the faculty proposer should contact Allison Kisel at akisel@bates.edu for a link to edit the submission. This may include edits following feedback from a chair or relevant committee.

Click here to preview the Course Proposal and Revision form questions.

GEC Course Management Form

The GEC Course Management Form is for Bates College General Education Concentration (GEC) Coordinators to submit course additions to their existing GEC. This form should be submitted only after the course instructor and GEC Coordinator have discussed whether the course in question is a good fit for the concentration. Once both the instructor and coordinator agree and consent to add the course to the GEC, the GEC Coordinator should complete this form for processing by the Registrar’s Office. Assuming the instructors for each course have consented, the coordinator may use this form to submit multiple course additions to the GEC at one time.

How to add a course to a GEC (Course Instructor)

Once the Registrar’s Office confirms that a new course has completed the approval workflow and has been implemented in the system, or if the course already exists in the curriculum, the course instructor should review the current GECs and their descriptions in the Catalog to determine which GEC(s) may be an appropriate fit. The instructor should then contact the relevant GEC Coordinator(s) to propose adding the course to the GEC. If both parties agree, the GEC Coordinator should submit the GEC Course Management Form to add the course.

How to add a course to a GEC (GEC Coordinator)

When a GEC Coordinator identifies a course in the Catalog, Course Schedule, or New Courses Report that seems to be a good fit for their GEC, the Coordinator should contact the course instructor to determine whether they are interested in adding the course to the GEC. If the instructor agrees to add the course to the GEC, the Coordinator should submit the GEC Course Management Form to add the course.