Transcript Requests

Submit a Request Online:

We have partnered with Parchment, Inc. to process transcript requests. Please click the link below, select “Ordering your own credentials or academic records” and follow the system prompts.

Order my Official Transcript

Utilizing the Parchment service, current students and alumni may order their official transcript to be sent via secure pdf or via US Mail (processed by the Bates Registrar’s Office). Transcripts sent via secure pdf are generally sent within two hours of submitting your order. Transcripts to be mailed via US Mail are generally posted within 2-3 days of receipt of your order.

Students with Garnet Gateway credentials may alternatively order an official transcript(s) online through the Garnet Gateway using your Bates ID and pin. Simply log into the Garnet Gateway and click on the “Transcripts” link.

Or

Submit a request by Mail, Fax, or Signed Scanned Copy

You may order an official transcript(s) by mailing, faxing, or emailing a scanned letter including the following information:

  • Your name (printed). If your name was different when you attended Bates College, please list both names.
  • Your date of birth.
  • The year you graduated or years you attended Bates College.
  • Your phone number.
  • The number of copies you would like and where you would like us to send them.
  • Address(es) the transcripts are to be delivered to (email or postal).
  • Your signature.

It is very important that the request letter is signed. We are unable to release any transcripts without your signature.

Requests may be mailed to:

Office of the Registrar and Academic Systems
attn: Transcript Requests
44 Mountain Avenue
Lewiston, ME 04240

Fax: 207-786-8350.

Email signed scanned requests to registrar@bates.edu


Cost
Bates is pleased to offer transcript services to students, alumni, and former students at no charge.

Verification that your transcript has been sent
Due to the large volume of transcript requests, we ask that requestors do not contact our office to confirm receipt of a request or date the transcript was mailed. Please confirm receipt of the transcript with the person to whom the transcript was mailed rather than with our office. The status of transcripts ordered through Parchment may be viewed in the system or, if ordered through the Garnet Gateway, may be viewed through the “Transcript” link by clicking on “Check Request Status.”

Unofficial Transcripts
Current students with access to the Garnet Gateway may view or print unofficial copies of their transcript by logging into the Garnet Gateway and selecting the “Records” then “Transcripts” or viewing their record in DegreeAudit. Please contact the Registrar’s office with any questions.

End of Semester Transcript Requests and Grading Policy
We recommend that students check their deadlines carefully and order official transcripts early. If a deadline falls during registration, end of semester, or graduation, please allow extra time. Please inform the office of any deadlines you are under so that we can give those transcript requests first priority.