Academic Advising Portal
Basic Resources – Start Here
Campus Map. This interactive campus map shows the locations of all buildings, parking lots, emergency “blue phones” and other locations of interest at Bates College.
Degree Requirements: A basic reference guide on Degree Requirements by class year can be found here.
Recommended Entry Course Page: This page includes information that 1) briefly summarizes the field of study of each academic unit, 2) highlights introductory courses or entry points for students who might be interested in that field of study, and 3) explains how those entry courses also fulfill requirements of the General Education Program (Major + 1, 5 MOIs, 3 Ws).
The General Education Program: This page provides a helpful summary of the Bates general education requirements, which includes the Major +1, 5 MOIs, and 3 Ws). For a rationale for the program please see either the college catalog or review this PDF about “Exploring the Bates Curriculum.” Students and faculty may find the advising pyramid graphic helpful as it visually depicts all of the requirements of the general education and illustrates how the 5MOIs can be understood as a foundation on which a Bates educational experience may be built.
Academic Policies and Procedures
Registrar. The Office of the Registrar and Academic Systems maintains the permanent academic records of all students. The Registrar is located at Libbey Forum on Mountain Avenue and can be reached at firstname.lastname@example.org. The office oversees and provides services related to the curriculum, course registration, production of the Course Schedule each term, classroom scheduling, grades, management of applying non-Bates credit to your Bates degree, e.g., AP credit, transcripts, transfer credit, enrollment certifications, independent study, and diplomas. It also maintains the “First Day of Class Meeting Drop Policy.” And, there are a number of resources that the Registrar maintains to assist faculty in a range of activities, including but not limited to guides on Garnet Gateway; major, minor, and concentration declaration; course planning; and creation and implementation of the scheduling grids that are used to generate the course schedules by term.
Academic Integrity Policy, Plagiarism, and Unintentional Misuse of Sources: Violations of academic integrity are among the most serious offenses that students can commit; any violation may result in consequences at both the course and institutional levels. As contributors to an ongoing scholarly and creative conversation that depends upon thoughtful and fair acknowledgment and treatment of the inquiries, reflections, and expressions of others, each member of the Bates community is expected to use and represent the work of others fairly and honestly; to acknowledge the work of others fully and accurately through proper attribution and citation; and to produce their own work unless collaboration is allowed.
Course Deferrals: Students are expected to complete all work assigned by faculty by the end of finals. In turn, faculty are expected to provide students with clear guidelines in their syllabi and in class discussions regarding all assignments, including test dates and paper deadlines. The College recognizes that circumstances beyond the control of the student may occasionally necessitate the extension of a deadline for some course work beyond the end of the semester. In the interest of fairness and equity to all students, the reasons for such deferrals must be limited in scope. For more information on circumstances in which a course deferral is warranted and the processes to obtain a deferral go here.
Academic Standing Committee: The Academic Standing Committee is made up of faculty and staff members from different departments. This committee is responsible for evaluation of a student’s progress and evaluates petitions for exceptions to academic standards, policies, and procedures. Additionally, the Committee reviews requests for registration adjustments that are not considered purely administrative in nature. Students who believe their situation may warrant an exemption from a College academic policy or requirement may submit a Petition to the Committee on Academic Standing. Petitions are typically reviewed weekly when classes are in session. Students must submit the typed Petition form and supplementary materials to the Academic Standing Committee at email@example.com by Monday at noon to be placed on that week’s agenda. Petitions received after noon on Monday will be sent to committee the following week. Any questions about the petition process can also be sent to firstname.lastname@example.org
Academic Appeals Procedures: Bates’ commitment to fairness and consistency supports an appeal process that affords students the opportunity to have certain significant decisions affecting their academic work and status reviewed. If a student has reasonable grounds to believe that a faculty member has assigned a final grade or taken other academic action that significantly departs from established course-specific policies, is inconsistent with established College policies, or is grossly unfair for other reasons, the student may follow the appeal procedures described at this site to obtain equitable review of the matter. It is the student’s responsibility to make a timely, compelling case.
Exam Scheduling. If students are seeking information regarding whether an in-term exam or a final exam can be rescheduled, then they should review the policies stated here.
Satisfactory Academic Progress refers to both the number of credits and the GPA threshold that a student must maintain over their time at Bates. Federal law requires the college to establish standards of satisfactory progress toward the degree and to monitor each recipient of federal aid to ensure that the student is making satisfactory progress according to those standards. However, Bates applies Satisfactory Academic Progress standards to all students, regardless of financial aid status. The concept of satisfactory progress mandates the monitoring of both grade point average (GPA) — qualitative progress — and the number of credits completed — quantitative progress. The academic standing of students is reviewed twice a year: following the fall semester and following Short Term, when both the winter semester and Short Term are considered. Short Term is considered part of the student’s cumulative GPA and is included when calculating good standing or probation. A brief guide to GPA and Credit Thresholds as well as to guidelines in cases of academic dismissal is here. Full information on the GPA and credit thresholds is in the discussion of “Satisfactory Academic Progress,” can be found in the Academic Policies section of the Catalog.
Confidentiality of Records: The confidentiality of Bates student records is protected under provisions of the Family Educational Rights and Privacy Act of 1974 (FERPA). This law specifies rights of access by a student, her or his parents (or guardians), and others to the student’s educational record, the release of “directory information,” the location of these records, and procedures for correcting the records. Students and parents are notified of these rights in the Student Handbook and College Catalog; entering students are asked to sign a FERPA Release Form indicating any third party to whom records may be released on a regular basis such as parents or guardians. Educational records maintained by the College consist of the records in the offices of Student Affairs, Registrar, Student Financial Services, Career Services, Financial Aid, and faculty advisors.
Course Attendance Policies: Information about course attendance policy and absences.
Degree Requirements for the Bachelor of Science: Bachelor of science requirements. Candidates for the bachelor of science degree must complete CHEM 107A; CHEM 108A; MATH 106 or 206; PHYS 108 or s31. Students with Advanced Placement credit, International Baccalaureate credit, A-Level credit, or approved transfer credit may fulfill the requirement for one or more of these courses. Students must declare their intention to earn the B.S. degree no later than the end of the first semester of their senior year. Pass/fail may not apply to courses for the B.S. requirements.
Additional Academic Resources
The Academic Resource Commons (ARC): The ARC supports Bates students in achieving their academic goals. ARC offers high-quality, student-focused peer tutoring and other support services in a welcoming, inclusive environment. ARC services support every student as a unique learner and empower students as academic leaders. For more information click here and to schedule an appointment, please click here.
Math and Statistics Support and Workshop: The Mathematics and Statistics Workshop (MSW) offers assistance to students in introductory level courses that have a quantitative component. In particular, we support mathematics, statistics, and programming in DCS courses. For more information, click here and to schedule an appointment, please click here.
Writing and Language Center: The Writing & Language Center (WLC) empowers Bates students in becoming more effective writers, communicators, thinkers, and learners by providing a supportive environment for idea generation, collaboration, drafting, writing, revising, editing, studying, and presenting. WLC tutors listen to and guide their peers in using writing and language to achieve students’ personal and academic goals. For more information, click here and to schedule an appointment, please click here.
Library and Research Support: The research librarians in Ladd Library can assist students in learning how to utilize all of the available resources to conduct research.
Advising Guides for Particular Fields of Study: Some academic units or divisions have created advising guides that inform students about particular courses they should take if they want to major in a particular field of study.
Computing Support: If your advisee has computer and/or laptop needs, e.g. their current laptop is being repaired, please refer them to their Student Support Advisor. The SSA will then connect the student to resources which may include a loaner laptop.
Pre-Health Professions Information and Pathways: Students interested in pursuing a health profession should be sure to review all of the resources at this site put together by the pre-health advisors at the Center for Purposeful Work. It is important that students considering a pre-health pathway take CHEM 107, which is only offered in the Fall semester.
Credit for AP, IB and A-Levels: Students who wish to transfer credit should apply to the Registrar’s Office. Bates offers credit to students for work done in accredited advanced courses in high school. Different departments and programs treat transfer credits differently. Students should review the information that the Register provides about each type of transfer credit. If a student has questions about their transfer credit, they should consult with the Registrar’s Office.
Language Placement Tests: The distinct language departments at Bates have different approaches to language placement given a student’s previous experience with the language. For more information regarding language instruction and at what level a student might begin their language study at Bates, please click on the relevant links listed below:
- Chinese: https://www.bates.edu/asian/chinese-placement/
- French: https://www.bates.edu/french-francophone-studies/academics/placement-form/
- German: bates.edu/german-russian/academics/german/language-placement/
- Japanese: https://www.bates.edu/asian/academics/japanese/japanese-placement/
- Latin and Greek: First-year students with backgrounds in ancient Greek and Latin are encouraged to consult with faculty in Classical and Medieval Studies to determine which course will suit them best.
- Russian: https://www.bates.edu/german-russian/russian-language-placement/
- Spanish: https://www.bates.edu/hispanic-studies/placement-exam/
Math Placement Tests: The first math course a student takes depends on their background. In most cases, it will be MATH 105 (Calculus I), 106 (Calculus II), 205 (Linear Algebra), or 206 (Multivariable Calculus). If a student has AP, IB, or A-level credit for just MATH 105 (Calculus I), sign up for MATH 106 (Calculus II) or beyond. If a student also has AP, IB, or A-level credit for MATH 106 (Calculus II), sign up for MATH 205 (Linear Algebra) or MATH 206 (Multivariable Calculus). Even if a student does not have official credit, if they have a strong background in Calculus, we urge them to sign up for the next level after what they have completed. Successful completion of MATH 106 (Calculus II) fulfills any Bates requirements for MATH 105 (Calculus I). Successful completion of MATH 206 fulfills any Bates requirements for both MATH 105 (Calculus I) and MATH 106 (Calculus II). This includes the Bachelor of Science (B.S.) degree. Please take the non-binding, anonymous math placement exam to further assess which course best suits you. If you have further questions and would like to contact someone, please consult Mathematics Department Contacts.
Chemistry Placement: First-year students who want to take chemistry in their first semester should register for CHEM-107 (any section.) Those students with AP/IB/A-level credit should consult Selecting Your First Chemistry Course.
Center for Global Education: The Center for Global Education is the hub of global learning and cross-cultural engagement for students, faculty and staff of Bates. The Center for Global Education provides advising, programming, and resources for international students and for all students seeking to study off-campus. For an overview of all of the off-campus study opportunities at Bates, please view this video. You can find more information on semester/year off-campus study and Short Term off-campus study on the relevant websites.
How to Register for Winter 2023 Classes
Please watch the short video below prepared by Acting Registrar Megan McHenry. It explains how course registration for Winter 2023 classes will run, with the schedule of courses viewable on October 31, 2023 and registration beginning on November 5, 2023.
Advising Team Approach
Bates utilizes an “Advising Team” approach whereby each student has a network of support. In the BatesReach system, this network is referred to as “My Success Network,” and it includes 1) a student’s Academic Advisor, Student Support Advisor, Athletic Coach (if the student is a student-athlete), and all of the student’s faculty instructors during a given semester.
Each first-year student has a set of three advisors–their Academic Advisor, their Student Support Advisor, and their Junior Advisor–and each has a different role. The Academic Advisor is most often a student’s First-Year Seminar until the student declares a major. Then the academic advisor is a faculty member in that major field of study (if a student declares two majors, they work with an Academic Advisor in each field of study, and if a student declares a minor, they also have an Academic Advisor in that minor field of study). Here is a bit more information about each role:
Academic Advisor: Until a student declares a major (no later than March 1 of their second year), their pre-major academic advisor is most often their First-Year Seminar instructor. Once a student declares a major, a faculty member within that academic unit becomes their academic advisor. The academic advisor helps students explore the curriculum to discover their interests and to fulfill general education requirements, e.g., 5 Mode of Inquiry credits, Major + 1 (where the “+ 1” can be a second major, a minor, or a General Education Concentration), 3 W credits, 32 total credits toward degree (including 2 short-term courses, each short-term course counts as 0.5 credits).
Student Support Advisor (SSA): The Student Support Advisor supports student success by ensuring they know whom to go to when they need guidance, assistance, or just someone to talk to. Students are assigned a Student Support Advisor prior to their matriculation and remain with their advisor for the duration of their enrollment at Bates. While your pre-major academic advisor – who is your First-Year Seminar (FYS) instructor – provides the primary academic advising for students, Student Support Advisors are an additional point of contact and support for students who have concerns or questions about their academic plans.
Residential Junior Advisor (JA): At Bates, all first-year students live within First-Year Centers in the residence halls. Each FYC has an assigned junior advisor (a residential advisor often a sophomore or junior) who serves as a key peer resource to assist students in navigating opportunities at Bates. Most common questions about residence life at Bates, e.g., housing accommodation, roommate information, etc., are answered at the Office of Residence Life and Health Education website.
Student Support Resources
Student Affairs. This is the main website for Student Affairs. The overarching goal in Student Affairs is to support every student for a successful Bates experience, and to help prepare students for rewarding and engaged lives after Bates. The site contains links to all offices within Student Affairs as well as key resources such as BatesReach. You can also access the Student Advising Hub at this site.
Overview of Student Support Resources: This brief document summarizes a range of health and wellness and other support resources at Bates. It provides information on health-related, community, confidential, and emergency response resources and can be a good first step in identifying the appropriate resource for your student.
Information on Student Support Advisors: The Student Support Advisor program supports student success by ensuring they know whom to go to when they need guidance, assistance, or just someone to talk to. Students are assigned a Student Support Advisor prior to their matriculation and remain with their advisor for the duration of their enrollment at Bates.
BatesReach: Student Affairs has launched BatesReach: an online tool that will make it easier for students to reach out to their advisors and professors. In order to help students develop and maintain strong connections with faculty and staff across campus, and to enhance student success, a new online tool has been implemented called, BatesReach. The purpose of BatesReach is to help students succeed by connecting the student to faculty and staff that are in a position to help by virtue of their role with the student. To help you navigate BatesReach, we have developed training materials that include both documentation and videos with step-by-step instructions on how to use many of the features within BatesReach. See https://www.bates.edu/student-affairs/batesreach-training-materials/
Residence Life: At Bates, all first-year students live within First-Year Centers in the residence halls. Each FYC has an assigned junior advisor (a residential advisor, often a sophomore or junior) who serves as a key peer resource to assist students in navigating opportunities at Bates. Most common questions about residence life at Bates, e,g, housing accommodation, roommate information, etc., are answered at the Office of Residence Life and Health Education website. Specific questions regarding move-in dates and move-out deadlines are addressed on the 2022-23 residence life calendar. Questions not addressed at these resources can be directed to email@example.com.
Information on Accessible Education support: Accessible Education is committed to ensuring full access to both academic and co-curricular programming college wide for students with disabilities. Accessible Education is also a resource to faculty and staff and work collaboratively with campus partners to remove barriers to access and implement solutions.
Bates Health Services: Health Services strives to enhance each student’s wellbeing by providing comprehensive confidential health care, and encouraging informed participation in all health-related decisions.
Information on Counseling and Psychological Services: Counseling & Psychological Services (CAPS) strives to enhance each student’s well being by providing comprehensive, confidential mental health care and by encouraging informed, individual participation on mental health-related decisions. Counseling is free to all Bates students.
Financial Support Resources: This resource is for students seeking information on financial support for their Bates education. First, To be considered for need-based financial aid from Bates, you must indicate that you will be applying for financial aid on your admission application and provide all of the materials shown below by the applicable deadline. Bates is committed to meeting 100% of the full demonstrated financial need of every admitted student, regardless of citizenship or immigration status. Financial aid at Bates is renewable for up to four years, provided that financial aid application forms are submitted on time, the student’s family continues to demonstrate eligibility according to institutional standards and the student meets satisfactory academic progress. Families applying for renewal of Bates financial aid must complete the CSS Profile and FAFSA and provide copies of family income tax returns and other materials annually. Deadlines for Financial Aid consideration are here.
Information on the Multi-faith Chaplaincy and Support It Offers: The Multifaith Chaplaincy warmly and creatively nurtures the religious, spiritual, secular, and searching community at Bates College, encouraging students to live into fullness and build deeper connection. Through radically inclusive hospitality, we strive to provide spaces for deep sacred expression, devotional exploration, community connection, reflective contemplation, and compassionate transformation.
Office of Intercultural Education: The Office of Intercultural Education supports the Bates College community by providing educational cultural programming to students. The OIE is a welcoming environment that has comfortable lounge spaces, a computer lab, a conference room, a community kitchen, and much more.
SPARQ!–LGBTQIAP2+ Support: SPARQ! is a network of resources sponsored by the OIE that strive to support students’ positive development of gender, (a)sexuality, and (a)romantic identity. We offer peer mentoring, ally education, and targeted programming focused on specific LGBTQIAP2+ identities accessible to the entire Bates community.
Center for Purposeful Work. Preparing students for lives of meaningful work lies at the heart of the liberal arts mission. Purposeful Work at Bates is about helping students discover the joy and power that arise from aligning who they are with what they do. As our core values, we work with students to: engage in exploration and reflection, find community and connection, and embrace equity and inclusion. We guide students in their discovery of their interests and strengths, their expressions of purposeful work, and their career pathways through appointments, assessments, infused courses, job shadows, and events and opportunities posted on Handshake.
Center for Global Education: The Center for Global Education is the place to explore off-campus study and for support for international students. All international students are welcome to join our programming, events, and seek support advising from CGE staff. There are many ways to be an international student and the CGE supports you whether you hold a visa to study in the USA, are a dual citizen, or even a US citizen who has never lived in the USA. All members of the international circle are welcome.
Advising Workshop Series 2022-23
The Advising Workshop Series is a new collaborative initiative of the Dean of Faculty and the Dean of Students and is organized by Associate Dean of Faculty Stephen Engel. It offers faculty (in their roles as academic advisors) and staff (in their roles as student support advisors) opportunities to gain information, share ideas, and work in community with one another. The series responds to what three years of FYS instructors/pre-major academic advisors have said they wanted: 1) consistent opportunities to learn more about college resources to support students, 2) clear information on academic policy, and 3) a community through which to learn and share practices in advising. And these workshops are meant to provide opportunities for professional development in academic advising, which is a metric used in promotion and tenure consideration for faculty.
The workshops are 55 minutes long and offered twice (at a lunch hour and during the late afternoon) so that they are accessible given faculty and staff schedules. Workshops will be recorded via class capture, and recordings will be hosted on a password-protected section of this Academic Advising Portal. Workshops are weighted toward the front-end of each semester given the need to get information to advisors earlier in the semester. Such a weighting also aligns with the need to get information to academic advisors prior to course-registration meetings, which are key points of contact between advisor and students.
Videos and presentation materials from workshop sessions.
Winter 2023 Schedule
Community, Connection, and Reflection: The First-Year Experience Program at Bates
· Wednesday, January 18, 2023 (Noon to 12:55 PM) – Lunch “go through the line”—Commons 221
BatesReach Review Session
· Wednesday, February 1, 2023 (Noon to 12:55 PM) – Lunch “go through the line”–Commons 221
Student Support Resources: Health and Wellness
· Wednesday, February 8, 2023 (Noon to 12:55 PM) – Lunch “go through the line”–Commons 226
Accessible Education Resources
· Wednesday, February 15, 2023 (Noon to 12:55 PM) – Lunch “go through the line”–Commons 221
Making the Most of an Advising Meeting during the Advising and Course Registration Week
· Wednesday, March 1, 2023 (Noon to 12:55 PM) – Lunch “go through the line”–Commons 221
Fall 2022 Schedule
From Admission to Graduation: New Resources for Advisors and Students
- Wednesday, September 7, 2022 (Noon to 12:55 PM) – Lunch “go throughline”– Commons 221
- Thursday, September 8, 2022 (4:15 PM to 5:10 PM) – Snack provided–Commons 226
FERPA, Accessible Education, and Title IX Mandatory Reporting
- Wednesday, September 14, 2022 (Noon to 12:55 PM) – Lunch “go through line” – Commons 221
- Thursday, September 15, 2022 (4:15 PM to 5:10 PM) – Snack provided – Commons 226
Student Academic Support Resources: The Library, the Academic Resource Commons, the Writing and Language Center, and the Math & Statistics Workshop
- Wednesday, September 21, 2022 (Noon to 12:55 PM) – Lunch “go through line”–Commons 221
- Thursday, September 22, 2022 (4:15 PM to 5:10 PM) – Snack provided–Commons 226
Bobcat First and the Kessler Initiative: Support and Resources for First-Generation Students
- Wednesday, September 28 (Noon to 12:55 PM) – Lunch “go through line”–Commons 201
- Thursday, September 29 (4:15 to 5:10 PM) – Snack provided–Commons 226
Supporting Student Health and Wellness
- Wednesday, October 5, 2022 (Noon to 12:55 PM) – Lunch “go through line”–Commons 221
- Thursday, October 6, 2022 (4:15 to 5:10 PM) – Snack provided–Commons 226
Student Leaders and Peer-to-Peer Community Building
- Wednesday, October 12, 2022 (Noon to 12:55 PM) – Lunch “go through line”–Commons 221
Making the Most of an Advising Meeting during the Advising and Course Registration Week
- Wednesday, October 26, 2022 (Noon to 12:55 PM) – Lunch provided–Commons 221
Global Education and Study Abroad
- Wednesday, November 2, 2022 (Noon to 12:55 PM) – Lunch “go through line”–Commons 221
Financial Services, Resources, and Supports for Students
- Wednesday, November 9, 2022 (Noon to 12:55 PM) – Lunch “go through line”–Commons 221
Advising Meeting Resources (requires login): This page has useful resources for advisors as the prepare to meet with their advisees.