ADV: Reunion Bates Star Coordinator (S9807X)

Summary, Scope, and Responsibilities

Bates Reunion Weekend is a four-day signature campus event. Over 1,000 alumni and friends from 14 reunioning classes return to campus to reconnect, reminisce, and celebrate their Bates experience. Reunion BatesStars’ primary responsibilities are to (1) interact with alumni and serve as a positive Bates ambassador and (2) help the Advancement staff execute a smooth and memorable weekend.

 

The Reunion BatesStar Coordinator is in charge of training, scheduling, and supervising the Reunion Bates Stars, as well as working with the Assistant Directors  and Alumni Engagement to prepare for reunion.

 

They begin working with Alumni Engagement staff in early January hiring BatesStars and continue to assist in preparing for the event through the Reunion Weekend (second weekend in June)

 

Specific responsibilities include, but may not be limited to:

 

– Assemble staff packets and training materials for each Bates Star

– Create weekend schedule for each BatesStar

– Assist Alumni Engagement Staff in coordinating and facilitating BatesStar Orientation

– Serve as liaison between the BatesStars and all other parties: including staff partners, off-campus vendors, and Reunion attendee and their families.

 

The most important responsibility of the BatesStar Coordinator is making sure all the BatesStars are helping alumni and their families. They are always “on” and need to be prepared to answer any question an alum has, give directions, transport someone somewhere, troubleshoot a wide variety of problems, direct BatesStars to appropriate staff members and relay any feedback or vital information to the Alumni Engagement Staff.

The BatesStar Coordinator is expected to be the front face for the Office of College Advancement and must always be professional, helpful, friendly and willing to do what may be needed at a moment’s notice. They are required to make sure BatesStars are available for the following activities (including set-up, greeting, staffing and tear-down):

• Orientation and BBQ

• Thursday 50th lunch or dinner

• Friday Welcome Centers in each class’s lounge on campus

• Friday lunch

• Friday evening Lobster Bake

• Friday evening fireworks and bonfire

• Saturday parade

• Alumni Council meeting

• Saturday picnic lunch and ice cream social

• Each class’s afternoon activity/programming

• Saturday evening class-specific banquet

• Saturday evening Gala

• Sunday brunch

• Sunday Memorial Service

 

These are the minimum time requirements. In between, they can expect to be on-call for the entirety of the Reunion weekend. This position requires great leadership skills, customer service skills, a positive attitude toward the program and its task, and lots of energy!


The Basics


Department: Advancement
Supervisor: Danielle Beckwith
Office Location: Lane 301
Email: dbeckwit@bates.edu
Pay Grade:
Hours:
Workers:

Qualifications, Requirements, and Responsibilities

Requirements


REQUIRED: Driver’s license preferred. EDUCATION: Bates Student. EXPERIENCE: Administrative Work, organizational skills and strong leadership. TIMEFRAME: Available starting as soon as January to assist with hiring (picking up more hours through Short Term and continuing through Reunion Weekend (Early to Mid June).

Reporting


REPORTS TO: Danielle Beckwith. COORDINATES/WORKS CLOSELY WITH: Alumni Engagement Staff, BatesStars, Alumni. STUDENT SUPERVISORY RESPONSIBILITIES: BatesStars (see corresponding description)

Responsibilities


ENVIRONMENT: Lane Hall and various campus locations. TRAVEL REQUIREMENTS: Walk across campus upon request. MACHINES & EQUIPMENT USED: Golf carts, computer.