ADV: Reunion Bates Star Coordinator (S9807X)
Summary, Scope, and Responsibilities
Bates Reunion Weekend is a signature campus event. Over 1,000 alumni and friends from 14 reunion classes return to campus to reconnect, reminisce, and celebrate their Bates experience. Reunion Weekend takes place June 8-11.
The Reunion BatesStar Coordinator is responsible for training, scheduling, and supervising Reunion BatesStars, as well as working with the Assistant Coordinator and Annual Giving staff to prepare for reunion. They begin working with Annual Giving staff in early winter semester hiring BatesStars and continue to assist in preparing for the event through Reunion Weekend. Other responsibilities may be assigned during the fall semester on an as needed basis.
The Basics
Department:Advancement
Supervisor:
Carly Hopkins
Office Location:
Lane Hall
Email:
chopkins@bates.edu
Pay Grade:
Hours:
Workers:
1
Qualifications, Requirements, and Responsibilities
Responsibilities
Specific responsibilities include, but may not be limited to:
- Hire, lead, and support all BatesStars
- Assemble staff packets and training materials for each BatesStar
- Create Reunion Weekend work schedules for each BatesStar
- Assist Annual Giving and Reunion Staff in coordinating and facilitating BatesStar Orientation
- Serve as liaison between the BatesStars and all other parties: including staff partners, vendors, and Reunion attendees and their families.
The BatesStar coordinator is the first point of contact for BatesStars. They will provide leadership and training for BatesStars during Reunion Weekend. They are required to make sure BatesStars are available for the full schedule of Reunion weekend events (including set-up, greeting, staffing, and tear-down). These events will include but are not limited to: meals, the alumni parade, and class-specific events. In between, they can expect to be on-call for the entirety of Reunion Weekend. This position requires great leadership skills, strong organizational skills, customer service skills, and lots of energy!
Requirements
EXPERIENCE: Administrative Work, organizational skills, and strong leadership. Preference will be given to applicants with previous Bates Reunion experience. Driver's license preferred.
Reporting
REPORTS TO: Carly Hopkins, Associate Director of Annual Giving and Reunion
COORDINATES/WORKS CLOSELY WITH: Advancement Staff, BatesStars, Alumni
STUDENT SUPERVISORY RESPONSIBILITIES: BatesStars
Working Conditions
ENVIRONMENT: Lane Hall and various campus locations
TRAVEL REQUIREMENTS: Walk across campus upon request, travel to local stores if needed
MACHINES & EQUIPMENT USED: Golf carts, computer, Excel, Google Workspace