ADV: Reunion Bates Star Coordinator (S9807X)

Summary

Bates Reunion Weekend is a signature campus event. Over 1,000 alumni and friends from 14 reunion classes return to campus to reconnect, reminisce, and celebrate their Bates experience. Reunion Weekend takes place June 5-8.

The Reunion BatesStar Coordinator is responsible for training, scheduling, and supervising Reunion BatesStars, as well as working with the Assistant Coordinator and Annual Giving & Reunion staff to prepare for reunion. They begin working with Annual Giving & Reunion staff in winter semester hiring BatesStars and continue to assist in preparing for the event through Reunion Weekend. Other responsibilities may be assigned as needed.

The BatesStar Coordinator is the first point of contact for BatesStars. They will provide leadership and training for BatesStars during Reunion Weekend. They are required to make sure BatesStars are available for the full schedule of Reunion weekend events (including set-up, greeting, staffing, and tear-down). These events will include but are not limited to: meals, the alumni parade, and class-specific events. In between, they can expect to be on-call for the entirety of Reunion Weekend. This position requires great leadership skills, strong organizational skills, customer service skills, and lots of positive energy!

Basics

  • Department: Advancement
  • Supervisor: Jem Bullock
  • Office Location: Lane Hall
  • Email: jbullock@bates.edu
  • Workers: 1

Responsibilities

Specific responsibilities include, but may not be limited to:
-Lead and support all BatesStars
-Assemble orientation packets and training materials for each BatesStar
-Create Reunion Weekend work schedules for each BatesStar
-Assist Annual Giving and Reunion Staff in coordinating and facilitating BatesStar Orientation
-Serve as liaison between the BatesStars and all other parties: including staff partners and Reunion attendees and their families.

Requirements

REQUIRED: Driver’s license preferred
EDUCATION: Bates student
EXPERIENCE: Administrative Work, organizational skills, and strong leadership. Preference will be given to applicants with previous Bates Reunion experience.
TIMEFRAME: Available starting as soon as winter semester to assist with hiring (picking up more hours through Short Term and continuing through Reunion Weekend ending June 8).

Reporting

REPORTS TO: Jem Bullock, Assistant Director of Annual Giving & Reunion
COORDINATES/WORKS CLOSELY WITH: Advancement Staff, BatesStars, Alumni
STUDENT SUPERVISORY RESPONSIBILITIES: BatesStars (see the corresponding description)

Working Conditions

ENVIRONMENT: Lane Hall and various campus locations
TRAVEL REQUIREMENTS: Walk across campus upon request
MACHINES & EQUIPMENT USED: Golf carts, computer