Understanding Your Allocation

The BCSG Budgets and Clubs Board uses the below criteria to decide on fall, winter, and Short Term allocations, in conjunction with the Club Funding Rules.

A Increase in funding vs. last year due to proven record of success.
B The Budgets & Clubs Board encourages continuing cooperation between multiple clubs when planning and funding this event. Campus Life provides funding for collaborative events between clubs. Visit the Student Clubs website for more details.
C Sustainability – event intended to attract new club members and/or promote team building.
D If a club fails to schedule or misses their budget hearing, the Budgets & Clubs Board is not obligated to allocate funds.
E The Budgets & Clubs Board supports and encourages clubs to participate in skill building and trainings that are essential to the function and mission of the club.
F This is an expense that is permitted by the Budgets & Clubs Board, however we do not provide initial allocation funding for events that are not traditional, i.e. have occurred less than three times annually. Your documentation did not indicate that this is a traditional event. Please submit an Application for Additional Club Funding as the event approaches.
G This is an expense that is permitted by the Budgets & Clubs Board, however we are not granting full initial allocation funding for it, as the actual cost depends on a variety of factors that will solidify as the event/program/activity date approaches. Please submit an Application for Additional Club Funding as the date approaches.
L Funding reduced or not provided due to Club Funding Rules pertaining to allowing food expenditures in moderation.
M Details around this event/program/activity are unclear based on the documentation submitted. When details are solidified, please submit an Application for Additional Club Funding so the Budgets & Clubs Board may consider it.
N This event/program/activity is traditional to the club and the Budgets & Clubs Board is happy to fund it. 
O The Budgets & Clubs Board is happy to provide funding towards essential services, materials and equipment for clubs. We ask that equipment is stored and secured. Please contact campuslife@bates.edu to arrange for its storage.
P Due to the nature of the off-campus activity, there may be a personal expense incurred by club members. In the event of personal financial hardship, please direct individuals to apply to Campus Life’s Personal Expense Fund. 
Q The Budgets & Clubs Board is happy to support the cost of transportation.
R The purchase of promotional merchandise such as t-shirts, stickers, cell phone wallets, etc.) must be made in moderation and may only be used to promote a club or club-sponsored event or program, and must be distributed to the Bates community. Promotional merchandise may not be purchased solely for club members. Clubs must  submit a request for additional funding for all promotional merchandise purchases. 
S The purchase of alcoholic beverages is not permitted.
T Payment to students and student professionals for services rendered is not permitted.
U Donations and gifts using club funds are not permitted. Awards and prizes are permitted, but should be purchased in moderation.
V No anticipated changes to spending versus last year – keep up the great work!
W Events and/or resources which are not open to all members of the Bates community for attendance and/or use are not permitted.
X Based on historical trends, this allocation is a better reflection of the cost of the activity 
Y Campus Life provides graphic design services for all clubs free of charge. If you still require this subscription, please contact campuslife@bates.edu, and they will work with you to provide you access to the software you need, free of charge.
Z This expense represents a potential facility improvement project. Clubs are not expected to shoulder this cost. Please contact campuslife@bates.edu to discuss your plans, and they will work with you to ensure the space fits your needs.
AA Campus Life plans to provide such services to clubs free of charge. Please contact campuslife@bates.edu to discuss your needs and obtain access.
BB There is not currently adequate club storage space to accommodate high value items. Please contact campuslife@bates.edu to discuss your needs and potential solutions.