New Club Application

The BCSG Budgets & Clubs Board accepts and reviews new club applications on a rolling basis from October 1 through the last day in February. Please ensure you understand the club application process before submitting this form, which you may find here.

A table denoting the overall timeline for consideration of New Club Applications may be found below. Please use this to identify the ideal time to submit an application.

Submit by 11:59pm on	Reviewed by BCB on	Receive decision by
Fri 10/1	Mon 10/4	Tue 10/5
Fri 10/8	Mon 10/11	Tue 10/12
Fri 10/15	Mon 10/18	Tue 10/19
Fri 10/22	Mon 10/25	Tue 10/26
Fri 10/29	Mon 11/1	Tue 11/2
Fri 11/5	Mon 11/8	Tue 11/9
Fri 11/12 (final fall 2021 application deadline – applications submitted after this date will be considered at the start of winter 2022 semester)	Mon 11/15	Tue 11/16
BCB will not review applications over Thanksgiving or winter breaks.

Name of person filling out this application*
First Last
Email of person filling out this application*
Enter Email Confirm Email
Club name*
New clubs may only include “Bates” in their name if a substantial portion of their activities involve interacting with external entities.
Club category*
PLEASE NOTE: If you are an athletics-related prospective club that would like to compete intercollegiately, you must first seek club approval from Athletics and the Club Sports Council. Do not use this form.
Please upload a PDF copy of the club constitution*
Please refer to the Constitution Format Example for correct constitutional format.
Accepted file types: pdf, Max. file size: 9 MB.
Will this club be a chapter of, or otherwise affiliated with, an external organization?*
- Yes
- No
Please provide a link to guiding documents (rules, regulations, policies, guidelines, etc.) the external organization has for college chapters or affiliates.*
Please provide a list of club officers*
Per BCSG bylaws, you must have a president, vice president, treasurer, community liaison, and secretary.
Position First name Last Name Class year Bates email
Please provide inaugural club members other than the officers listed above*
Please note per Budgets & Clubs Board guidelines, new clubs must have a total of at least seven members (officers + others).
First name Last name Class year Bates email
Please provide faculty or staff club advisor(s), if applicable.
Clubs are not required to have faculty or staff advisors
First name Last name Email
Please provide faculty or staff club advisor(s).*
Clubs that are chapter of, or otherwise affiliated with, an external organization must have a faculty/staff advisor.
First name Last name Email
Would your club like storage space?*
Items purchased for shared club member use may not be stored in members' rooms.
- Yes
- No
What items do you expect the club will need to store?*
Would your club like an initial budget allocation?*
- Yes
- No
Financial support requested (dollar amount)*
Please note new clubs may receive a maximum initial allocation of $250.
Please provide an itemized budget*
Be as specific as possible and account for all funds requested above.
Amount Item
Recreational Sport Addendum
Will your club function predominantly intramurally?*
That is, will the club's activities consist solely or mostly of competition among Bates community members?
- Yes
- No
What space needs do you have? Where will you engage in your sport or activity?*
If equipment is required for this sport, where will it be stored?*
What is your active season?*
This is important, as it determines field space reservation precedence when multiple organizations are requesting a given athletic field.
This recreational sport is*
- men's
- women's
- gender neutral

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Position	First name	Last Name	Class year	Bates email

First name	Last name	Class year	Bates email

First name	Last name	Email

First name	Last name	Email

New Club Application

Recreational Sport Addendum