SA: Student Programming Fellow (S99993)

Summary, Scope, and Responsibilities

Student Programming Fellows (SPFs) serve as peer event advisers and office program coordinators to assist with the process of campus event planning from start to finish. When a club or an individual student proposes an event or program that requires the use of campus event spaces, SPFs meet with the club or student to coordinate the event under the advisement and supervision of the Coordinator of Campus Life Programming.

Tasks and Responsibilities:
Serve as the liaison between the Office of Campus Life and the event sponsor.

Should expect to work anywhere from 2-6 hours per week.

Meet with the Coordinator on a weekly basis to discuss campus programming proposals and applications to the Late and Bates and Wind Down Weekends funding sources.

Solicit applications to the Late at Bates and Wind Down Weekends programs for funding and logistical support of student initiatives.
http://www.bates.edu/campus/funding/lab/
https://www.bates.edu/campus/funding/wind-down-weekends/

Meet with student event sponsors to identify and assist with logistical needs associated with planning their event/program, including but not limited to:
Space reservations
Budget
Coordinating with outside vendors and performers
Navigating campus resources and networking with other offices and departments, e.g. Security, Residence Life, Dining, etc.

Assist event/program planner with obtaining access to funds, including additional funding offered by Campus Life and BCSG, as well as seeking co-sponsorship from other departments or organizations.

Assist event sponsors with utilizing event/program funding that has been approved for their use.

After events:
Follow up with event/program planners to have them complete an event/program planner evaluation form.

Assist with Campus Life program/event development.

Plan at least 1 event per semester

There is a possibility you will be asked to assist in staffing events if necessary.


The Basics


Department: Student Affairs
Supervisor: Jennifer Haugen
Office Location: Chase Hall 108
Email: jhaugen@bates.edu
Pay Grade:
Hours: 5
Workers: 5

Qualifications, Requirements, and Responsibilities

Requirements


Must be organized, responsible, personable, enthusiastic and able to work well with others even under duress. Must be able and willing to work with a diverse group of students and staff. Must be able to respond to office communications in a timely manner (no more than 24 hours except under special circumstances). Students should have an awareness of Bates social life, and an interest in events and programming. Preference to students with prior events and/or programming experience and students on work study.

Reporting


SPFs report to the Coordinator of Campus Life Programming. They will work closely with each other. SPFs may also interact with Residential Life Staff, Events Office staff, Bates Dining personnel, Facilities staff, and other staff members in the Office of Campus Life.

Responsibilities


Highly interactive and requires organization.