Accessibility Guidelines

Event/program planners should bring an accessibility and inclusion lens to their planning process. The following are things to consider, in order to make your event/program as accessible as possible to every potential attendee.


Event/Program Location

  • Is this building/space accessible for folks who, for example, may have difficulty using stairs or who may use a wheelchair? If it is technically accessible, is it equitable? For example, can all attendees use the same entrance and access a restroom regardless of ability or gender identity? 
  • Stairs, narrow doorways and hallways, and lack of accessible and/or all-gender bathrooms are often barriers to access.
  • Is the space equipped with technology to amplify the voice(s) of the speaker(s)/performer(s)?



  • If your event/program involves a screening, is closed captioning available and turned on?
  • If you have presentation slides, is the text legible from anywhere in the space? Consider font choice and font size.


COVID-19 Policy Considerations

  • Consider asking your speaker(s)/performer(s) to wear clear masks to enable individuals who rely on lip reading to fully participate.


Virtual Events and Programs

  • Consider how you will caption the speech of the speaker(s)/performer(s). Google Hangouts Meet has satisfactory auto-captions built in; otherwise work with Campus Life to book a live captioner.



  • Add an advisement to your marketing for the event/program, informing people what accommodations are available for attendees, and/or how to inquire about accommodations.