Purchases & Subawards using Federal Funds
Federal funds used for purchases and subawards must comply with the Procurement Standards included in OMB Circular A-110, sections .40 – .48.
To ensure that the procurement standards are met, Principle Investigators must, at a minimum, meet the following requirements:
- avoid purchasing unnecessary items.
- where appropriate, perform an analysis of lease and purchase alternatives to determine which would be the most economical and practical procurement for the Federal Government.
- ensure solicitations for goods and services provide for all of the following:
- A clear and accurate description of the technical requirements for the material, product or service to be procured. In competitive procurements, such a description shall not contain features which unduly restrict competition.
- Requirements which the bidder/offeror must fulfill and all other factors to be used in evaluating bids or proposals.
- A description, whenever practicable, of technical requirements in terms of functions to be performed or performance required, including the range of acceptable characteristics or minimum acceptable standards.
- The specific features of “brand name or equal” descriptions that bidders are required to meet when such items are included in the solicitation.
- The acceptance, to the extent practicable and economically feasible, of products and services dimensioned in the metric system of measurement.
- Preference, to the extent practicable and economically feasible, for products and services that conserve natural resources and protect the environment and are energy efficient.