Invoice Submission

Invoices for payment may be submitted to Accounts Payable either through campus mail, electronically through Adobe Sign, or by dropping off at 217 Lane Hall during the hours of 8:00 am – 4:30 pm, Monday through Friday.

Important: Invoices with multiple approvers through Adobe Sign must be cc’d to FinancialInvoices@bates.edu in order to complete the submission for payment.

Original invoices should be reviewed for accuracy and must include a departmental approval authorizing payment, and the fund/org/account numbers to be charged.   Expenses should be charged to the account number that best describes the transaction, regardless of whether the expense account has been specifically budgeted; see available Banner Expense Account Codes or contact us if you have questions.

Occasionally, vendors may send a monthly statement summarizing an account’s activity.  Account statements do not constitute original invoices and are not used for processing or payment.

If there is information that must be included with the check, i.e., a copy of the invoice, or registration information, please submit an additional copy of the information with a note to include with the payment.