Financial Aid Policies
Financial Aid is available for Bates Comprehensive Fee and Approved Independent Programs according to the policies that apply to the aid recipient on campus and up to the amount that would have been provided if the student were enrolled on-campus. Once the student has been accepted to a program, the Off-Campus Study Office calculates the Cost of Attendance. The Financial Aid Office uses this cost to calculate the amount of aid that the student receives for the semester or year abroad. If you qualify for Bates grant aid, the Financial Aid Office will issue a check in mid-July or mid-December. The check is usually sent to your family, and your family is responsible for paying all the costs associated with off-campus study. In some cases the aid check is sent directly to the program.
The following costs are included in the calculation of your Cost of Attendance:
Tuition, mandatory fees, program deposit.
Note: If attending an English language university, the costs are calculated on the cost of direct application and enrollment at the university. The extra costs of applying through Arcadia, Butler, and other programs are not eligible. The extra costs of optional academic or extracurricular activities are not eligible.
Housing and food costs for the orientation and academic program.
Note: These costs are calculated up to the cost of home stays with food options if a range of housing options is available. The cost of alternate housing is not included if more expensive than home stays. Dormitory costs are based upon accommodation in a double.
Books and supplies; Personal expenses.
Note: Students receive the Bates allocation for books and supplies, except for those programs where books are included in program fee. The allocation for “personal expenses” is based on the Bates personal expenses allocation with a cost of living adjustment, if indicated. The maximum adjustment is twice the on-campus allocation. Note: This allocation is excluded if the program provides a personal expense allocation.
Round trip transportation to the program.
Costs are based on advance purchase, student fares. $25 is provided for local travel expenses. (Note: The cost of transportation is provided for one program only. If the student studies on two programs, this cost is for the first program. The one exception is when the student studies on a Bates FSA program and studies abroad a second time in the same language setting. Note: On non-Bates programs, the cost of transportation is not included if it is not included in the student’s regular financial aid award.
Off-Campus Study Fee.
The College charges an “Off-Campus Study Registration Fee” equal to 7% of the Bates Comprehensive Fee for that semester except when students pay the full Bates Comprehensive Fee for their program. The Comprehensive Fee for the Bates Fall Semester Abroad programs and Off-Campus Short Term courses includes the cost of visas. (Note: On all other programs, the cost of visas is the student’s responsibility)
Work-study is generally not available abroad. The expected work-study contribution is switched to loans for students with access to federal and state loans programs. For other students, fifty percent of the expected contribution is awarded as grant, fifty percent is the student’s responsibility.
Students are encouraged to apply for non-Bates grants. Students may apply outside scholarships toward the work-study and loan portions of their financial aid package and their expected family contribution. Students retain the remaining money unless the Bates and outside grants exceed the “Cost of Attendance.” (Merit awards as a result of academic performance on the program are divided equally between the student and Bates.)
Awards are based on the anticipated costs and the currency exchange rate at the time of the calculation of the “Cost of Attendance.” They are not adjusted, upwards or downwards, unless exceptional cost or rate changes occur. Appropriate documentation is required.
The costs of passports, immunizations, health insurance, extra travel, and extra personal expenses while abroad are the student’s responsibility.