Lyceum Gradebook: Initial Setup
Instructors have the option of using Lyceum’s Gradebook, which collects graded activities from your Lyceum course. Instructors create, customize, and sort activities into categories. Gradebook will then calculate total grades based on how grading has been configured. Instructors can also import/export grades, manually add grades and choose when they would like to release grades to their students.
When the instructor adds an activity, Gradebook will automatically create an item or placeholder for grading the activity or assignment.
Initially configuring the Lyceum Gradebook is a straightforward process that provides students with a convenient resource for determining their performance on both individual assignments and in the course as a whole.
In this example, we will configure the Gradebook according to the following criteria:
- 5% – Participation
- 20% – Quizzes
- 20% – Midterm Exam
- 25% – Final Exam
- 30% – Research Paper
You setup the structure of your Gradebook based on your syllabus; you in effect create an outline of placeholders in your Gradebook for each individual assignment (Research Paper, Final Presentation, etc) or each category of similar assignments (for example, Quizzes, Weekly Homework, etc) . We strongly recommend that you have all activities or items (assignments) at once. Adding assignments during the semester generally introduces errors and results in miscalculation of grades.
Setting up Gradebook
Following the example criteria above, let’s create the Gradebook outline using ‘Categories’ and ‘Grade items’:
- Navigate to your Lyceum course. You can either Add all of the activities you would like to be assessed and graded first or create your gradebook setup first. In this example we will be adding all fo the activities first.
- Once finished, select ‘Grades’ in the top left-hand corner of the page
- You will then be directed to the Grader Report. This will contain all of the activities you want to be assessed. Lyceum will automatically create a ‘column’ for each activity. This is where Lyceum will automatically add the grades for each student in the course. Note that for this example, there are only 3 students enrolled in the course
- To start setting up your gradebook, select the ‘Setup’ tab
- You will see a list of all the activities (Lyceum refers to these as ‘grade items’) that you added to your course. Your goal is to move these grade items into categories that will be weighted based on our criteria set above. By default, the aggregation for each category made is ‘Weighted mean of grades.’ This will allow all the different categories to be weighted differently (i.e. 5%, 20%, 20%, 25%, 30%).
Add Grade Category and Weight
When all the activities (grade items) are listed within the Grader Report, you can now add the categories you would like them to go into and set their aggregation.
- At the bottom of the page, select ‘Add category’
- In the ‘Category name’ field, add the name of the category you would like to add (i.e Quizzes, Final, Midterm, Participation, Research Paper). From the drop-down menu for the ‘Aggregation’ field, select ‘Simple weighted mean of grades’. This will take the average of all the activities within that category. It will then weight that average based on the weight of that category. For example, the ‘Quizzes’ category will take the average grade of all the quizzes the student took, then weight that by 20%.
- Select ‘Show more…’ at the bottom of the ‘Grade category’ section
- By default, Lyceum gradebook will ‘Exclude empty grades’, meaning when there are empty slots in the gradebook, it will not be counted as a grade (0). If you would like it to count, uncheck the box. If you would like to also drop the lowest scores within the category, fill in the ‘Drop the lowest’ field. By default, this is 0.
- Within the ‘Category total’ section we recommend you keep the defaults, with the maximum grade as 100 and the minimum grade as 0.
- Once you create all of the categories, you will now see them all at the bottom of the list. By default, these have no weights.
- Add the weight you would like to each category and select ‘Save changes’ at the bottom of the page.
Pro Tip: You can assign any numerical value to your assignments but you should add the value when you create the items in the Gradebook. Changing values during the semester is strongly discouraged; you cannot change grade values for a category or item once you’ve added a grade to a submitted assignment for that category or item.
Moving Grade Item(s)
You will now need to move each grade item into its respective category. This process can be tedious depending on how many grade items you have, but is worth the organization.
- Select the arrow next to the grade item you would like to move
- You will then see white box icons where the arrows originally were. These are where you want to move the grade item to. Select this icon under the category you created for it.
- You will then see that grade item moved as a subcategory – repeat this process until all of the grade items have moved.
- Once complete, you should have it organized similarly to this:
- Note that each ‘total’ at the bottom of the category should be set out of 100
- To view the ‘Grader report’ again, select the ‘View’ tab.
- You will now see your grade items organized as they were in the Setup tab, with the category totals spaced between categories. The example below demonstrates the ‘Quizzes’ category total and the ‘Midterm’ category total.
- If you scroll all the way to the left, you will see the ‘Course total’ for each student. This will automatically re-calculate each time a grade is entered.
Adding Grade Items (Assessments/Activities) Directly to a Grade Category when Creating it
When you are creating an activity for students, and your gradebook is already set up with its appropriate categories, weights, and scales, you can add a newly created activity directly to that grade category. This can be done within the settings of the activity:
- Within the settings of the activity, go to the ‘Grade’ category
- Navigate to ‘Grade category’ and click the drop-down box, selecting the appropriate category you’d like the activity to fall under within your gradebook:
- By default, this will be ‘Uncategorized’