Preferred Vendors and Booking

• Reimbursement Limit: Bates College will reimburse for a vehicle up to a Full Size (FCAR) class.
• Enterprise Travel Direct (ETD) Booking Tool: Travel arrangements for yourself, other staff, or guests may be booked through the ETD online booking tool.  See Booking Business Travel for more information.

Getting Access to ETD

• New Users: To request New User access contact Kate Potter,  kpotter@bates.edu, 207-786-6169    (Athletics Staff, please contact Tracy Fabrizio, tfabrizi@bates.edu, 207-786-6368)
• First-Time Login: Once registered, you will receive a welcome email with your Username. You must then go to the ETD homepage and use the “Forgot/Change Password” link to set up your initial password.  See New User Login for more information.

Emerald Club Membership Benefits

Bates travelers are eligible for a complimentary membership in the Enterprise/National Emerald Club. Benefits include:

• Negotiated Rates: Members receive Bates’ negotiated rates for both business and personal travel.
• Emerald Aisle Access: At participating locations, you can bypass the counter and choose any car in the “Emerald Aisle” (midsize or above), while only paying the midsize rate.
• Faster Service: Benefits include counter bypass, faster check-out, and priority service.
• Link your Personal Account for Discounted Rates:  Contact Customer Service at 855-573-0012 to add the Bates discount to your personal account.

General College Travel Policies for Vehicles

• All College policies apply to vehicle rentals.
• See Motor Vehicle Policy for Driver Certification and Insurance information
• Fuel – You should not prepay for gas and must return the rental vehicle refueled.