The following are links to frequently requested HR forms.  Please read:

• the descriptions of the form to determine appropriate use
• the instructions on each page of a DocuSign online form

Employment

FORM	SAMPLE DOCUMENT
Confidential Information Form for college VOLUNTEERS and CONTRACT WORKERS	SAMPLE
Departmental Hiring
Departmental Hiring for Proxy Completion When a manager designates another individual to complete the form.  The form will still be routed to the manager for signature/approval only.	SAMPLE
Departmental Termination When a manager or supervisor is the individual completing the form.
Departmental Termination for Proxy When a manager designates another individual to complete the form; will still be routed to the manager for signature/approval only.
Name/Address Change	SAMPLE
New Employee Orientation Checklist for Supervisors/Managers
Personnel Change Form To change rates of pay, supervisors, employment status, etc.	SAMPLE
Request to fill a budgeted position
Temporary Position Authorization To appoint temporary, casual staff.  A search has not typically been conducted when using this form.	SAMPLE
Temporary Position Authorization for Proxy When a manager designates another individual to complete the form; will still route to the manager for signature/approval only.	SAMPLE
Termination Procedure Checklist for Supervisors/Managers	NA

Payroll

• Foreign National
• Payment Request Form for Staff/Faculty (non-faculty contract duties)  SAMPLE     Paying a current staff member (or faculty member completing non-faculty contract duties) for one time/occasional payment for additional duties outside of their regular position description.  Examples are stipends for research, special events, etc. This is not for regular, ongoing duties such as a second position.
• Staff Direct Deposit     In order to change your account information, dollars to be allocated to an account, to add an account or delete an account, go to the Garnet Gateway and under the Employee Tab choose Direct Deposit. You will need the name, address and routing number for your financial institution(s), as well as your account number (not your debit card number).   If you have questions, refer to the Payroll FAQs.
• Support Bates-Payroll Deduction Form
• Bi-weekly Staff Time Sheet  Do not use for students. To access the Bates Student Employee Time Sheet, click the link. This time sheet can be filled out, printed and brought to HR for submission.
•  W-4 Federal (Employee’s Withholding Certificate) via Docusign
• W-4ME (State of Maine Income Tax Withholding) via DocuSign

Benefits

• Injury/ Incident Report
• Medical Claim – Aetna
• Dental Claim – Aetna
• Vision Claim – Aetna
• Affidavits for Domestic Partners
• Computer Purchase Agreement
• Bates Affiliate ID Card
• Educational Assistance
• Health Savings Account (HSA) Payroll Deduction Form
• Life Insurance Beneficiary Designation
• Limited Purpose Flexible Spending Account Claim Form
• Medical and Childcare Reimbursement Claim Form
• TIAA – Salary Reduction Agreement

Privacy of Medical Information

• Authorization to Release (Aetna)
• Authorization to Release (Group Dynamic)
• HIPAA Privacy Notice

Job Descriptions

• Action Verbs List
• Physical Requirements Check List
• Position Classification Questionnaire
• Tips on Writing a Position Description