Forms
The following are links to frequently requested HR forms. Please read:
- the descriptions of the form to determine appropriate use
- the instructions on each page of a DocuSign online form
Employment
| FORM | SAMPLE DOCUMENT |
| Athletic Contract/Hiring Form | NA |
| Confidential Information Form for college VOLUNTEERS and CONTRACT WORKERS | SAMPLE |
| Departmental Hiring
|
SAMPLE
|
| Departmental Hiring for Proxy Completion
When a manager designates another individual to complete the form. The form will still be routed to the manager for signature/approval only. |
SAMPLE |
| Departmental Termination
When a manager or supervisor is the individual completing the form. |
SAMPLE
|
| Departmental Termination for Proxy
When a manager designates another individual to complete the form; will still be routed to the manager for signature/approval only. |
SAMPLE
|
| Name/Address Change | SAMPLE |
| New Employee Orientation Checklist for Supervisors/Managers | NA |
| Personnel Change Form
To change rates of pay, supervisors, employment status, etc. |
SAMPLE
|
| Request to fill a budgeted position | |
| Temporary Position Authorization
To appoint temporary, casual staff. A search has not typically been conducted when using this form. |
SAMPLE
|
| Temporary Position Authorization for Proxy
When a manager designates another individual to complete the form; will still route to the manager for signature/approval only. |
SAMPLE
|
| Termination Procedure Checklist for Supervisors/Managers | NA |
Payroll
- Foreign National
- Payment Request Form for Staff/Faculty (non-faculty contract duties) SAMPLE Paying a current staff member (or faculty member completing non-faculty contract duties) for one time/occasional payment for additional duties outside of their regular position description. Examples are stipends for research, special events, etc. This is not for regular, ongoing duties such as a second position.
- Staff Direct Deposit In order to complete this form, you will need the name, address and routing number for your financial institution(s), as well as your account number (not your debit card number). Please use your Bates email account when sending this form.
- Support Bates-Payroll Deduction Form
- Bi-weekly Staff Time Sheet Not for use by student employees; students must use this time sheet.
- W-4 (Federal Income Tax Withholding) via Docusign
- W-4ME (State of Maine Income Tax Withholding) via DocuSign
Benefits
- Injury/ Incident Report
- Medical Claim – Aetna
- Dental Claim – Aetna
- Vision Claim – Aetna
- Affidavits for Domestic Partners
- Computer Purchase Agreement
- Bates Affiliate ID Card
- Educational Assistance
- Health Savings Account (HSA) Payroll Deduction Form
- Life Insurance Beneficiary Designation
- Limited Purpose Flexible Spending Account Claim Form
- Medical and Childcare Reimbursement Claim Form
- TIAA – Salary Reduction 2018