Regional Networks

The Bates Regional Networks supports dynamic programming for Bates alumni and parents across the country. Networks offer a variety of events throughout the year to help participants meet, connect, and learn from one another on a personal and professional level.

Upcoming Regional Events
Sign up to be a Regional Network Volunteer
Host an Event in Your Region

Find a Regional Network:

*Don’t see your region? Contact us about hosting an event in your region.

City/ RegionContactConnect on Facebook
Bay AreaStephanie Dumont Bay Area Alumni Group
BostonCo-Chairs: Alexander Martin ’08 & Val Jarvis ’13Boston Bates Business Network
ChicagoTracy Peacock ’94, P’24
DCLiza Danello ’14DC Bates Alumni Group
DenverLeah Elsmore ’12Denver Area Bates Network
HartfordJames Dowling-Healey ’12
LAStephanie Dumont Bates Alumni of Los Angeles Group
NESCAC in Los Angeles Group
NYC AreaStephanie Dumont New York Area Business Network
Portland (Maine)Shelly Davgun ’06, Katie Hawkins ’05Portland Bates Network Group
SeattleMeredith LaChapelle

Upcoming Regional Events:

Feb
10
Feb
11

The Banff Centre Mountain Film Festival World Tour

The Banff Centre Mountain Film Festival is the largest and most prestigious mountain festival in the world. Hot on the heels of the festival held…

Feb
16

Bates in Denver

Connect with familiar and new Bates friends at Denver’s Punch Bowl Social. Enjoy some drinks, snacks, bowling, giant jenga, and bonzini in the Holiday Lodge,…

Feb
21

Bates in Portland, OR

Oregonian Bobcats! We are excited to be together at The Nines Hotel. Join us and connect with familiar and new Bates friends and families. Register:…

Feb
28

Bates in Chicago

Connect with familiar and new Bates friends at Chicago’s Big Mini Putt Club. Enjoy a night out on the town with some pizza, drinks, and…

Mar
9

2023 Bates at the Boston Bruins

Join Bates at our annual Boston Bruins game in Boston! Cheer the team on in their chase for the Stanley Cup!

Mar
25

2023 Bates at the LA Clippers

By attending, I agree that I will follow local COVID guidelines in effect on the day of the event.


Past Regional Events

Jan
31

Bates in Charlotte

Please join fellow Bates alumni and community members for a casual reception in Charlotte to hear a campus update from Allen Delong, Senior Associate Dean…

Dec
13
2022

Holiday Gathering in Boston

Though the holiday season can be busy, we hope you’ll pencil in our Boston-based gathering with alumni and parents at the House of Blues! We’ll…

Dec
8
2022

Holiday Party and Trivia in DC

Take a break from work and the holiday rush to join fellow alumni and parents in DC for a holiday gathering and trivia night at…

Nov
30
2022

Bates in Atlanta

Kick off your holiday celebrations with fellow Bates alumni and parents at the Hudson Grille Little Five Points. We haven’t had a gathering in Atlanta…

Sep
17
2022

2022 Bates Alumni at the Washington Nationals

Come to the ballpark with other alumni and friends to see the Nationals play the Marlins for a late September late afternoon game. Saturday, Sept…

Oracle Park
Aug
1
2022

Bates at the Los Angeles Dodgers @ San Francisco Giants

THIS EVENT HAS SOLD OUT Gather with local Bay area alumni, parents, and friends for an evening at Oracle Park. Bates will be there for…

Jul
22
2022
Jul
20
2022

Boston Bates Summer Networking Reception

Gather with local Business network leaders, alumni, and new students for a summer gathering in Cambridge. Wednesday, July 206:30-8 pmHarvest44 Brattle StCambridge, Ma $20 per…

Jul
15
2022
Bay Area Re-Connects
May
11
2022

Bay Area Re-Connects

You’re invited to a Bay Area happy hour for all Batesies in the area.  Please note that this event location has changed. We will be…

May
10
2022

MOSAIC Connections in Washington D.C.

Please join Bates Alumni MOSAIC for a night of connections and networking at Mr. Braxton Bar & Kitchen on Tuesday, May 10th from 5:30-8:00 pm. Register:

collage of Bates alumni
Apr
21
2022

Bates Connects in D.C.

View event photos from Bobcats who gathered in D.C. for a lively evening to hear from President Spencer.

Apr
14
2022

2022 Boston Bruins vs. Ottawa Senators

Return to TD Garden to watch the Bruins close out their quest for the playoffs with your fellow Bates alumni friends and parents for our…

Bates Connects in NYC
Apr
13
2022

Bates Connects in NYC

Look back at a dynamic evening in NYC as Bobcats gathered to connect with one another and hear from President Spencer.

Bates Connects in Boston
Mar
30
2022

Bates Connects in Boston

View photos from this memorable event. Bobcats deepened their Bates ties, heard the very latest about how Bates is thriving…

Regional Alumni Networks and Regional Volunteer Guide

* View the Guide in a downloadable PDF

PURPOSE

Bates Alumni should feel connected to Bates and to one another wherever they are. Regional Networks are planning committees of alumni volunteers who work together with the Bates Office of Alumni Engagement to foster the local Bates community in regions throughout the U.S. 

Bates Alumni Regional Networks support dynamic programming for Bates alumni, parents, students, and friends across the country. Networks offer a variety of events throughout the year to help participants meet, connect, and learn from one another on a personal and professional level.

In providing enhanced personal and professional connections, as well as opportunities for lifelong learning, regional networks allow for increased alumni volunteerism and support of the college.

EXPECTATIONS OF REGIONAL NETWORKS & REGIONAL VOLUNTEERS

Membership

All members of the Bates community are welcome to join. Regional Network Committee members are self-selecting and take on different organizational roles. Members are expected to take on the responsibilities as outlined in the Regional Volunteer Responsibilities section of this guide.

Committee Leadership

Each Bates Regional Network will have a Committee Chair for a recommended term of 3 years. The Chair should be prepared to organize and schedule network meetings, prepare meeting agendas, and act as the main liaison with Bates Office of Alumni Engagement staff. It is highly recommended to appoint a co-chair to share responsibility.

Regional Volunteer Responsibilities

  • Attend Regional Network meetings
  • Volunteer as “Event Lead” for regional events, as your personal schedule allows
    • Event Leads shape programming, liaise with the Bates staff to assist with logistical decisions such as venue selection, and act as a point of contact with speakers, venues, etc.
  • Volunteer as “Event Promoter”: share events on social media, and via personal email and outreach
  • Volunteer for “Day-of” event roles (e.g. greeting speakers/guests, handing out name tags, etc)
  • Attend Regional Events throughout the year
  • Encourage members of your personal and professional networks, particularly those who are fellow Bates alumni, to attend events
  • Promote events on social media, and via personal email and outreach
  • Recruit Bates contacts to join Regional Network

MEETING LOGISTICS & SCHEDULE

Pre-planning and idea generation are important responsibilities for the Regional Networks. Groups should aim to meet frequently in order to share ideas and to stay abreast of college-sponsored activities within the region.

Frequency: Recommend meeting 3-4 times per year, with additional conference calls and meetings as needed in order to plan events and programs.

Location: For in-person meetings, members will take turns hosting at member offices, or, a public location as determined by the committee. Conference calls will be conducted via Zoom meeting.

Agenda: An agenda will be circulated prior to the meeting. Meeting minutes will be taken by a member of the volunteer committee and circulated within one week of the meeting.

REGIONAL EVENT GUIDELINES 

Bates Networks should take into consideration the following guiding principles when planning regional programming.

Event “Levels”

There are three “levels” of regional alumni events: 

  1. Level 1 – Bates sponsors and organizes the event, provides staff, and Alumni Engagement staff will promote the event via email and social media channels.
  2. Level  2 – Bates provides some of the event budgets but may not be able to provide event staffing. Alumni Engagement staff will promote the event via email and social media channels.
  3. Level 3 – Bates does not provide a budget or staff attendance but will provide other resources such as contact lists for invitees, RSVP pages, and promotion of the event via email and social media channels.

Following Level 2 & Level 3 events, regional volunteers should send attendee lists and photos to their staff liaison. Bates staff will share photos on Bates alumni social media channels.

Event Planning 

  • 1-2 volunteers will act as “Event Leads” for each event. Event Leads will liaise with the Bates staff to shape programming, coordinate logistical decisions such as venue selection, and act as a point of contact with speakers, venues, etc.
  • Larger events will have a “Host Committee” of selected alumni from a broad range of constituencies to help with outreach to potential attendees. The primary responsibility of Host Committee members is to contact Bates alumni and encourage them to attend the event.

Best Practices

  1. Start publicizing the event at least six weeks before; this will give you time to finalize logistics and enough time to promote the event.
    1. Charging For Events — It is no longer fiscally possible or responsible for the college to completely underwrite the costs for alumni events. As we consider charging alumni for events, here are some things to think about: Is there an alum or parent who is willing to underwrite some of the event costs as a donation to the college, allowing for reduced fees for guests?
    2. Data indicates that guests take their responsibility to follow through on attending an event more seriously if they have paid to attend. It is a good strategy to use to avoid attrition. 
    3. The more value an activity offers for money, the less likely will the cost be seen as a deterrent.
  2. Do not pay out of pocket for anything or sign contracts on behalf of the college. Request an invoice and contract in writing and put Bates Alumni Staff in contact with service providers for payments
  3. Things to consider when choosing a date:
    1. Day of the week
    2. National, Regional, and Religious Holidays
    3. Bates College Calendar of Events
    4. Local school calendar (vacations and holidays)
  4. Things to consider when choosing a location:
    1. Is it easy to travel to (especially by public transportation)? Is there parking?
    2. Are the entrance & bathrooms wheelchair accessible?
    3. Is the location an inclusive space?
    4. Is there a dress code? Include this information via invitation and promotions.
    5. Does the menu accommodate vegetarian/vegan/ gluten-free, etc. diets?
  5. Once an event/program is completed, work with Bates College staff on options for post-event surveys so that you can get feedback from attendees.

RESOURCES AVAILABLE TO REGIONAL NETWORKS

The Office of Alumni Engagement is committed to serving regional groups and the volunteers who make regional activities possible. Staff liaisons are available to provide information, assistance, and guidance including:

  • Coordinating Regional Network meetings.
  • Providing confidential lists of Bates community members and contact information.
  • Creating and managing online registrations for events.
  • Designing digital content to promote events.
  • Producing nametags and attendee lists for events.
  • Designing, editing, and coordinating regional event emails and post-event surveys.

Regional Events: https://www.bates.edu/alumni/all-events/
Bates Bridge: https://bridge.bates.edu/

GETTING STARTED

  1. Have an idea of what type of event/program you would like to host.
  2. Reach out to the Bates Staff contact assigned to your region (see below).
  3. Learn from the success of other regions! 

Sample of Annual Regional Programming — D.C. Network

The D.C. Network is an established regional network and a great example of building community. There are typically 3-4 events in D.C. each year – the target audience knows what to expect.

  • Fall: Welcome to the City (focus on young alums)
  • Late Fall/early Spring: Panel discussion (with visitors from campus or local alumni)
  • Spring: Trivia Night
  • Summer: National Game
  • Summer/Fall: Outdoor Hike

REGIONAL BATES STAFF CONTACTS 

Stephanie Dumont, Associate Director of Alumni Engagement, sdumont@bates.edu
Bay Area Bates Network
Boston Business Network
D.C. Bates Network
Los Angeles Bates Network 
NYC Bates Network

Meredith LaChapelle, Assistant Director of Alumni Engagement, mlachapelle@bates.edu
Chicago Bates Network
Denver Bates Network
Hartford Bates Network
Portland (Maine) Bates Network
Seattle Bates Network

If you would like to start an Alumni Network in your region, contact Stephanie Dumont at sdumont@bates.edu.