Requesting a Project
To request a project with our Capital Planning and Construction Project Managers, please fill out the Project Request Form below and e-mail, fax or mail it to Facility Services.
- Request a Project Memo and Form (updated November 2, 2012)
Frequently Asked Questions
- How do I request a project?
- Who do I submit a request to?
- What defines service work and project work?
- How much detail do I need to include in the description of a project?
- Who should I ask for help?
- Who should be requesting a project?
- How soon should I expect to hear from someone after requesting a project?
- How much will my project cost?
- How long will my project take?
- When can Capital Planning and Construction start on my project?
- What would hold up my project?
How do I request a project?
To process your request in a timely manner, please submit a Project Request Form which can be found at www.bates.edu/facility/ and clicking on Customer Service and “Request a Project.” Once you have filled it out you should send it to Facility Services via Inter-Departmental Mail, scan and e-mail to email@example.com or by fax to (207) 786-6026.
Who do I submit a request to?
A completed project request form should be sent to Facility Services via Inter-Departmental Mail, scan and e-mail to firstname.lastname@example.org or by fax to (207) 786-6026.
What defines work order service work and project work?
Work order Service Work is generally defined as basic building maintenance or minor repair/updating and should be requested by calling the Facility Services Work Order Line at 786-6449. Facility Services Maintenance and Operations crew will handle these types of requests. A project is work that is fairly substantial in size and involves renovation or new construction. A project almost always requires architectural or engineering services and a building permit. Projects are initiated by completing a project request form and delivering it to the Facility Services department via Inter-Departmental Mail, scan and e-mail to email@example.com or by fax to (207) 786-6026.
How much detail do I need to include in the description of a project?
You should include as much information as you can to explain what you want to accomplish. This should include the location, any rooms that will be impacted, an estimate of the square footage, what type of space (i.e. lab or classroom), and any constraints you have identified (i.e. cannot do work during certain hours), etc.
Who should I ask for help?
If you need help completing a project request, please contact the Work Order Line at 786-6449 or the Facility Services Office at 786-6211.
Who should be requesting a project?
The best person to request a project is someone that is able to make financial decisions for your department, and who knows the specific goals of the project.
How soon should I expect to hear from someone after requesting a project?
A Capital Planning and Construction Project Manager or representative will contact you within two business days of submitting your request.
How much will my project cost?
Project costs are determined upon completion of construction drawings created for a defined scope of work. Project estimates of varying degrees of precision will be provided as your project develops. Capital Planning and Construction can provide a preliminary estimate early on in order to help you determine the ballpark costs for the work and to help you understand whether you can afford to proceed.
How long will my project take?
Your project timeline will be discussed with you and determined by your assigned project manager. The project scope, available funds, department schedules, Capital Planning and Construction Project Manager work load and many other factors will influence the final project schedule. Every project is unique and every project has a schedule that is developed specifically for its circumstances.
When can Capital Planning and Construction start on my project?
Your assigned project manager will help determine the project start date in consultation with you. In general, your project can start when you and your project manager agree that your scope is well defined, a timeline is established and your project is funded.
What would hold up my project?
Your project could be held up for a number of reasons including lack of funds, incomplete scope of work, insufficient lead time, changes in scope or expectations, existing building conditions, etc. In the event delays are experienced on your project, your assigned project manager will discuss the impact to the schedule and help to determine a contingency plan.